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HomeMy WebLinkAbout10 October 19 MinutesCRC Meeting, October 19, 2016 1 CARMEL REDEVELOPMENT COMMISSION Meeting Wednesday, October 19, 2016 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Henry Mestetsky Present Treasurer Christine Pauley Present Member Bill Brooks Present Member Jeff Worrell Present Member Michael Kerschner Not Present Executive Director Corrie Meyer Present Deputy Director Michael Frischkorn Present Office Manager Michael Lee Present City Attorney Ashley Ulbricht Present Legal Consultant Karl Haas Present President Bill Hammer called the meeting to order at 6:32 p.m. The Pledge of Allegiance was said. Bid Openings Mr. Frischkorn presented two bids for the Carmel City Center Phase II - Veterans Way Extension consisting of the construction of an elevated roadway from Hagerman and F.A. Wilhelm. The base bid amount for Hagerman is $1,715,000, alternate 1A is $1,250,000, alternate 1B is $1,340,000, alternate 1C is $6,000, alternate 2 is $930,000, alternate 3 is $42,000, and alternate 4 is $300,000. The base bid amount for F.A. Wilhelm is $2,355,000, alternate 1A is $838,000, alternate 1B is $906,000, alternate 1C is $5,000, alternate 2 is $882,000, alternate 3 is $24,000, and alternate 4 is $490,000. Mrs. Meyer stated that the CRC will review the bid to confirm it meets the proper criteria and provide a recommendation to the CRC at the special CRC meeting scheduled for October 26, 2016. Approval of Minutes September 21, 2016: Mr. Worrell moved to approve, seconded by Mr. Bowers. Approved unanimously. Financial Matters Mr. Lee stated the Commission’s end of the month September balance totaled $3,743,398 and, including the restricted funds, the balance totaled $7,586,308. Liquidity Reserve for Midtown East bonds of $716,324 that will come back to the CRC when the north garage is complete. Update on Outstanding Receivables Mr. Lee stated there is one outstanding receivable: 1) Project Blue invoices of $15,643. Approval of Claims Mr. Lee stated that there are non-operation invoices in the amount of $152,971.85. CRC Meeting, October 19, 2016 2 Mr. Lee requested the Commission to approve the non-operation invoices in the amount of $152,971.85. Mr. Brooks moved to approve, seconded by Mr. Mestetsky. Approved unanimously. Mr. Lee stated that there are disbursements from the City Center Phase II Bond fund in the amount of $2,276,580.23. Mr. Bowers moved to approve, seconded by Mr. Worrell. Approved unanimously. Mr. Lee stated that there is a disbursement to be paid out of the Midtown Phase 1A Bond fund in the amount of $94,228.29. Mr. Worrell moved to approve, seconded by Mr. Mestetsky. Approved unanimously. Executive Director Reports with Update on Properties Mrs. Meyer gave updates on the following projects: Park East Garage, City Center site work, Midtown East North garage, received bids for Veteran’s Way extension and site work and Palladium Plaza. Mr. Worrell asked for an update on the Sophia Square parking issues. The owner of Sophia Square hired a security service to manage a safe parking environment. Mr. Worrell also noted the temporary closure of 1st Ave. SW and 3rd St. from November 14 to February 1. Committee Reports The Finance Committee did meet on October 14, 2016 to discuss the budget. The Architectural Review Committee did not meet in October. Old Business There is no old business. New Business Action Item #1: Approval of Contract for Midtown East north garage construction materials testing and inspection Patriot Engineering will provide construction materials testing and inspection services on site for an amount not to exceed $19,900. Mr. Worrell moved to approve. Mr. Brooks seconded. Approved unanimously. Action Item #2: Approval of Contract for Midtown East north garage structural engineering services CE Solutions will act as owner’s representative to provide structural engineering observations and services on site for a lump sum total of $15,000. Mr. Mestetsky moved to approve. Mr. Bowers seconded. Approved unanimously. Action Item #3: Approval of contract for Palladium plaza design, construction documentation, and construction administration Rundell Ernstberger & Associates has provided a preliminary design for the Palladium Plaza/Ice Rink and the contract will approve them to provide services for the next phases of the project. The fee for the services rendered will be $396,500. This will include a comprehensive sign proposal for the entire area. Mr. Brooks asked about the capacity of the rink. Mrs. Meyer noted that it is the size of an Olympic size ice rink. CRC Meeting, October 19, 2016 3 Mr. Worrell asked that the minutes note his concern regarding the major flaw of having the bathroom facilities located away from the ice rink in the James building. Mr. Brooks asked about the size of the fee and Mrs. Meyer noted that it is a reasonable fee for the services rendered. Mr. Brooks moved to approve. Mr. Worrell seconded. Approved unanimously. Action Item #4: Approval of 2017 CRC Budget Mr. Lee provided an overview of the budget for the CRC. Mr. Lee stated that the CRC begins the year with $2.5 million in cash with a total net TIF receipts of $1.8 million; total TIF is $22.6 million. Non-TIF receipts are anticipated to be $2 million. Mr. Lee explained how the CRC came to that number. Mr. Lee stated that the 2017 projection for total year TIF expenditures is $5.5 million and total year non-TIF expenditures of $210,000 with a year-end balance of $642,876 with an estimated 2017 end of year reserve of $3,756,561. Ms. Pauley noted that she was comfortable with the 2017 budget. Mr. Worrell asked to make sure that the extra security costs for the Sophia Square garage are not passed along to the CRC. Mr. Bowers moved to approve. Mr. Mestetsky seconded. Approved unanimously. Other Business None at this time. Adjournment Mr. Mestetsky moved the meeting be adjourned subject to the execution of documents, seconded by Mr. Worrell. The meeting was adjourned at 7:22 p.m. The next special meeting is scheduled for Wednesday, October 26, 2016 at 8:00 a.m. The next regularly scheduled meeting is Wednesday, November 16, 2016 at 6:30 p.m. An executive session was held prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice.