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Home My WebLink AboutCrossRoad Engineers/Eng/ Adl Serv #16/127,00/Old Town Drainage Improvements – Additional Old Town Alley ProjectsCrossRoad Engineers, P.C. Engineering Department - 2016 Appropriation # 2200 94-650.04 2016 Storm Water Bond; P.0.04315 Contract Not To Exceed $127,000.00 AMENDMENT TO ADDITIONAL SERVICES AMENDMENT THIS AMENDMENT TO THE ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFES91ONAL SERVICES ('Agreement) entered into by and between the City of Carmel and CrossRoad Engineers, P.C. (the °Professional°), as City Contract dated December 21, 2016 shall amend the total amount and terms of the Amendment consistent with the Scope of. Work attached hereto and incorporated herein as Exhibit °A°. The terms and conditions of the Agreement shall not otherwise be affected by this Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed -this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board,of Public Works and Safety By: I �D James Brainard, Presiding fficer jS.iC=-CWAcfSat 0.066 W C=P..A ASA/164-IM 3o161137 A511 CROSSROAD ENGINEERS, P.C. Prinn'tkl'Nahie Title FID/TIN: *3S— I q 63351 Last Four of SSN if Sole Proprietor. Date: December 12, 2016 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 RE: Fee Proposal 2016 Stormwater Bond — Old Town Drainage Improvements Additional Old Town Alley Projects City of Carmel, Indiana Jeremy: CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide professional services associated with the construction of Additional alleys in the Old Town area of Carmel, Indiana. These additional alleys include the following: The North-South alley located %2 block east of 1St Avenue Northwest with limits from lst Street Northeast to 3rd Street Northeast The North-South alley located %2 block east of Rangeline Avenue with limits from 1St Street Northeast to 5th Street Northeast The North-South alley located %2 block east of 2nd Avenue Northeast with limits from 2nd Street Northeast to 3rd Street Northeast In addition, this contract will include the following other improvements: • Added curb and drainage improvements and asphalt overlay for 5th Street Northeast going east of 2nd Avenue Northeast to the east end of the Blackwell Park subdivision • Drainage improvements to the east end of the unplatted East-West alley located just west of the Monon and between 1St Street Southwest and 2nd Street Southwest • Added curb and drainage improvements and asphalt overlay (or total reconstruction) for 4th Street Northwest west of 1St Avenue Northwest The total length of these projects is approximately 3150 feet. We will work with the City on any potential detention and water quality design for these projects. This will include the investigation of constructing the alleys with pervious type pavement (asphalt or concrete), Pave Drain, etc. We have based our Fee Proposal on the aforementioned assumptions. The following Scope of Services is designed to assist you in the development of this project: Mr. Jeremy Kashman, P.E. City of Carmel December 12, 2016 Pagel of 5 A. TOPOGRAPHIC SURVEY CrossRoad Engineers will perform the field work and office work necessary to complete a Topographic Survey for this site. Included will be information such as one foot contouring, existing street elevations, existing sanitary and storm structures, and verification of existing utilities. This survey will also all research, office work, and field work necessary to re-establish the existing Right -of -Way of the alleys throughout the length of the project areas. B. DESIGN & CONSTRUCTION DRAWINGS We will design all of the elements of the development necessary to insure the workability of: Alleys and roadways Storm structures/underdrains as necessary Drainage and grading Construction drawings will be prepared in accordance with all state and local laws and ordinances and will include the following: ■ Storm structures & drainage ■ Grading for alley/street construction ■ Details for alley/street construction ■ ' Erosion control plans Maintenance of Traffic Details (minimal) C. UTILITY COORDINATION, REGULATORY SUBMITTALS & BIDDING PHASE CrossRoad Engineers will provide all necessary utility coordination for this project in order to minimize all utility impacts and if some are necessary then we will coordinate all relocations. We will also prepare the necessary applications for submittal and review and/or approval of the construction plans prepared as part of this agreement. This task will include the necessary administration services for preparing the submittals as well as time associated with the coordination efforts with the local regulatory agencies. This work will also include the services necessary to facilitate bidding of the project. Mr. Jeremy Kashman, P.E. City of Carmel December 12, 2016 Page 2 of 5 �� X), &j D. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS Once design is complete, CrossRoad Engineers can perform construction staking, inspection, and as -built plans if requested by the City of Carmel. This work will include all office work and field work to complete the construction and final record drawings of the project. This work will be hourly per Attachment `B" and with an Estimated Fee as shown in Attachment "A". E. METHOD FOR PAYMENT OF ENGINEERING FEES During the course of this work, progress invoices will be prepared for the portions of the work done to date based on the Fee Schedule included with this document as Attachment "A". Prior to preparing these invoices, we will contact you to discuss the amount of work that is complete and, therefore, the dollar amount that each invoice will be. These invoices will be submitted by the 5th of each month and will become due by the 30th of that same month. Invoices not paid within 35 days after receipt by will accrue interest at the lower of a rate of 1.5% per month or the highest rate permissible under Indiana law. F. UNDERSTANDINGS For additional services not covered herein, the work will be performed as authorized by you in writing at a mutually agreed upon rate. Items not included are acquisition of building permits, sanitary sewer connection permits, regulatory fees to accompany permit applications, and permits normally obtained by the contractor(s). Payment for these items will not be the responsibility of CrossRoad Engineers. We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project for you. If you have any questions, please call me at 780-1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. President Please signify your acceptance by signing below: City of Carmel Date Mr. Jeremy Kashman, P.E. City of Carmel /� December 12, 2016 fthN = Page 3 of 5 ATTACHMENT "A" FEE SCHEDULE The total lump sum fee is divided into the following work components for billing purposes: A. TOPOGRAPHIC SURVEY B. DESIGN & CONSTRUCTION DRAWINGS C. UTILITY COORDINATION, REGULATORY SUBMITTALS & BIDDING PHASE D. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS TOTAL ESTIMATED FEE (Item D is hourly) $15,000 $60,000 $12,000 $40,000 $127,000 Our total proposed fee is divided into the above work components for billing purposes. Mr. Jeremy Kashman, P.E. City of Carmel December 12, 2016 Page 4 of 5 (//�� ATTACHMENT "B" HOURLY BILLING RATES PERSONNEL CLASSIFICATION HOURLY RATE DESIGN Director $ 150.00 Senior Project Manager 130.00 Project Manager 115.00 Project Engineer 100.00 Assistant Project Engineer 85.00 CADD Manager 100.00 CADD Technician 85.00 Assistant CADD Technician 70.00 R/W Manager 95.00 R/W Buyer 150.00 INSPECTION Director $ 150.00 Resident Project Representative 115.00 Asst Resident Project Representative 105.00 Project Inspector 95.00 Assistant Project Inspector 75.00 SURVEY Survey Manager $ 120.00 Assistant Survey Manager 85.00 Survey Crew —1 Man 105.00 Crew Chief 85.00 Field Man 65.00 Researcher 80.00 Survey Technician 85.00 MISCELLANEOUS Mileage (per mile) $ 0.52 Other Direct Costs at cost +15% CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, Indiana 46107 Rates Effective through December, 2017 Mr. Jeremy Kashman, P.E. City of Carmel December 12, 2016 Page 5 of 5 City�� Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO.003120155 002 0 Page 1 of 1 PURCHASE ORDER. NUMBER FEDERAL EXCISE TAX EXEMPT 34315 I ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P I CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SUPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 12112/2016 Beech Grove, 068025 Project 16-sW-77; Contract Date 03.16.16 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP ;1 Civic Square TO Carmel, IN 46032- BEECH GROVE, IN 46107. Kate Lustig PURCHASEID BLANKET CONTRACT PAYMENTTERMS FREIGHT 11056 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 2016 Storm Water Bond Account: 94-650.04 1 Each ASA 16 - Old Town Drainage Improvements - Additional Old Town Alley Projects $127,000.00 $127,000.00 Sub Total $127,000.00 G.O./Storm water Bonds PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $127,000.00 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THEP.O. NUMBER IS MADE A PART OF THE VOUCHERAND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROI. No. 34315 CLERK -TREASURER 'Q t �a Send Invoice To: Jill Newport Engineers, P.C. CrossRoad 3417 Sherman Driver IN 46107 Beech Grove, $127,000.00 $127,000.00 Sub Total $127,000.00 G.O./Storm water Bonds PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $127,000.00 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THEP.O. NUMBER IS MADE A PART OF THE VOUCHERAND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROI. No. 34315 CLERK -TREASURER