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307430 01/20/17 Q CITY OF CARMEL, INDIANA VENDOR: 363028 CHECKAMOUNT: 5*'***2,486.25* ONE CIVIC SQUARE VICTORY SUN INCCARMEL, INDIANA 46032 PO BOX 199114 CHECK NUMBER: 307430 INDIANAPOLIS IN 46219 CHECK DATE: 01/20/17 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 R4341999 33803 2016083 1,501.94 EVENT PLANNING 1203 R4359300 33803 2016083 984.31 EVENT PLANNING 0 -z -0 < « « \ § OD OD 2 7 q k A ° ° ° ° © » z q 2 - n E > 0 / CC) C: 0 C } S } § K k k O m @ g o o z » \ c \ co § 0 # & > 4 § k _0 $ # m § _ n 0 / goo 6 ) E o k _ m $ e 0 m & co° �_ 2 § ) 0 - > O } \ \ k | \ k ¥ 6 , $ $ 2 7 « f § w k F \ k E « 2 2 $ K -n Q m - i E m R f I ) & 2 EQ \ k - k fu 2 E ; $ i & I © M & 5, a)\ I - / ; [ S J [ ( M f § o CY m | ; c o a \ m o CL M § 0; \� o # � r \ � \ # 7 D ) 17 0 § § c a ° % G � zg EI Q g \ k \ k § 2 9 J 7 C a @n © m Z ƒ ■ � / } — k �C T o / ;u CL ƒ / $ / F # 0 $ 2 3 C ) / \ ; C § e = ® C) @ m o '=L \ _ 2 § CL M\ i % } � ( l 40 > \ 1 § / l » 0 ; $ z VICTORY SUN ( I ) PR ADVERTISING EVENTS INVOICE NO. 2016083 INVOICE DATE: 12/14/2016 Victory Sun Inc. Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 INVOICE TO: Megan McVicker City of Carmel One Civic Square Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION COST Event Management, Public See detailed activity sheet October and November 2016 Relations and Advertising for description $2,486.25 Thank you for choosing Victory Sun. Winning relationships make you THE star. 0 4D p mow► 338'03 I ,D,, 3 3 �p } $03 acct �F3SR3aa 2016083 Activity Description Victory Sun, Inc. Date Activity Hours Total Invoice IUHNH for 2017 sponsorship and email to IUHNH contact for processing; Phone call WTTS rep. re: holiday 10/3/2016 buy 1 $85.00 10/7/2016 Review festival listing; Social media for week of 10/3-10/7 1.25 $106.25 Forward band invoice to full team for payment for Oct. 10/10/2016 gallery walk; Email MM re:festival listing questions 0.5 $42.50 Phone call MM re: Oktoberfest 2017 and review discussions team had as per NH conversation with band member on day of event; Emails with ML re: Oktoberfest 2017 and booking date with Polkaboy; Emails Frank with 10/11/2016 Polkaboy 0.75 $63.75 Provide WTTS with Nov. and Dec. CD Sampler proposed locations and coordinate delivery; Work with WTTS re: logos to appear on their website; Emails with MM re: WTTS 10/12/2016 sites for cd pick up and status of WZPL for holiday 1 $85.00 Agenda for 10/14 client meeting; Request any contesting, 10/13/2016 zip code tracking for analysis from Artomobilia team 0.75 $63.75 10/14/2016 Meeting with MM; Social media for week of 10/10- 10/14 2 $170.00 Phone calls and emails with B105 and WZPL representatives re: holiday promotions; Email Polkaboy to 10/17/2016 lock in 2017 date 1 $85.00 Research Jingle Jam info and bands and call Tara at 10/20/2016 WZPL 1.25 $106.25 Social media for week of 10/17-10/21; Phone call WZPL re: holiday media buy; Provide MM with complete write-up and 10/21/2016 details re:WZPL recommendation for holiday media buy 2.25 $191.25 Obtain and review answers to questions re: Jingle Jam 10/24/2016 ticket stop and confirm weekend ticket stop promotion 0.5 $42.50 1 of 3 2016083 City of Carmel detailed activity Email ML, NH, MM confirmation of Polkaboy for 2017 Oktoberfest; Phone call MM re:WTTS CD promo; Start script for radio spot for WTTS; Confirm holidaysincarmel.com logo with WZPL; Send WTTS Nov. CD sampler pick up logo, address and phone number; Audit content on holidays website and email Carmel team re: holiday website needs to be updated by 11/7 when 10/27/2016 promotions start 2 $170.00 Social media for the week of 10/24-10/28; Phone call MM re:final holiday media buy budget; Finalize script for WTTS 10/28/2016 holiday 11/7 promo 2.25 $191.25 Review and determine available budget for holiday promotions; Respond to email from Oliver Winery re: 2017 10/31/2016 date for Art of Wine 1 $85.00 Listen to and email MM, ML, KP WTTS spot to review and approve; Negotiate with B105 re:feet in the door 11/1/2016 promotions with available budget for holiday promotions 0.75 $63.75 Review revised 8105 promotion proposal; Email reminder to KP and ML re: approval needed on WTTS spot, loop in NH and emails re: location for cd sampler pick up; Confirm 11/3/2016 formula for crowd estimate for Oktoberfest with Jimia S. 1 $85.00 Social media week of 10/31-11/4; Provide approval to 11/4/2016 WTTS on radio spot to air 11/7 0.5 $42.50 Phone call JL re: Artomobilia extend festival footprint; Phone calls and emails WTTS re: request to revise radio spot to include their title sponsor of CD sampler and deny 11/7/2016 request as per already produced spot, proximity to IDC, etc. 0.75 $63.75 Email B105 re: any restrictions on day/time for ticket give away; Update MM re:Artomobilia request about festival 11/9/2016 footprint expanding 0.5 $42.50 Provide MM plan of action and advise re: next steps with 13105 for ticket give away promotion for 11/10/2016 holidaysincarmel.com 0.25 $21.25 11/11/2016 Social media week of 11/7-11/11 0.75 $63.75 11/14/2016 Emails with 6105 rep re: status of promotion 0.25 $21.25 Phone call to MM re: holiday media buy; Follow-up with 11/15/2016 13105 rep to confirm 0.5 $42.50 2 of 3 2016083 City of Carmel detailed activity Emails with Jimia S. and WZPL re: Confirm Bath Junkie ticket stop date and time for Jingle Jam; Email inquiry on 11/16/2016 2017 from Mike&Joe 1 $85.00 11/17/2016 Connect Jimia S.with WZPL for 12/3 ticket stop 0.25 $21.25 WZPL copy for web and on air; Email MM re: Canine Cloud 11/18/2016 9 logo for CD sampler 0.75 $63.75 Confirm correct holidaysincarmel.com logo for all 11/21/2016 promotions 0.25 $21.25 Review and email WZPL spot for approval to MM; Get 11/22/2016 approval to WZPL 0.25 $21.25 11/25/2016 Social media for week of 11/21-11/25 0.5 $42.50 Script, logo and URL to B105 for holiday promotion; Inform WTTS of CD sampler pick up location change to All Things Carmel as per no response from Canine Cloud 9, update WTTS script as per new location and send to station for 11/28/2016 production 1.25 $106.25 Review B105 spot and request change, listen to revised spot and send to MM for approval; Provide MM deadline to obtain approval on B105 spot as per requests made related to on-air copy; Email reminder to B105 re: product is URL for the holidays promotion on-air read and request to review copy for on-air reads; Send All Things Carmel logo 11/29/2016 to WTTS for website 1 $85.00 Phone call to MM re: holiday media buy obtain memo invoices to encumber 2016 funds and request paperwork from stations; Review WZPL website promoting ticket stop for Jingle Jam and request station change to include holidaysincarmel.com; Email B105 re: which performance 11/30/2016 the Straight No Chaser tickets will be good 1.25 $106.25 TOTAL $2,486.25 3of3 2016083 City of Carmel detailed activity