The URL can be used to link to this page

Home My WebLink AboutArtists Development Company/Comm Rel/40,550/ Adl Serv/ Events in Carmel Artists Development Company,LLC . Community Relations Department-2017 Appropriation#4359300;4359003;Fund 854; P.O.# 100081; 100082; 100084 ..;`;` Contract Not To Exceed$40,550.00 ,l i.f�;., ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and Artists Development Company, LLC (the "Professional"), as City Contract dated November 2, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA ARTISTS DEVELOPMENT COMPANY, LLC by and through its Board of Public Works and Safety . By: By: .._.23,,. . ,/ , , d:. ,7.-- --------a • . ,%James Brai rd, Presiding_gfficg Authorized Signature D te: O/ .0/,'.4/; C 4/./e Printed Name Mary Ann urkMerb/7 0� N Date: //'' ,;/• Title Lori S. atson. )0-m.er FID/TIN: Date: a l , /17 • Last Four of SSN if Sole Proprietor: ATTEST: / Date: f a/ `7 C7 ` Christin Paulpy, Cle -Treas rer • Date: 02/! h, • DC:\Contracts\Pro.Svcs&Goods Svcs 1Community Relations\2017 Add I Svcs Amend ADC 2017.doc:1/23/2017 12:10 PM] Exhibit A—Scope of Services Artists Development Company, LLC Artists Development Company, LLC ("ADC") will book entertainment for the City of Carmel events detailed below for a flat fee of$1,000 per month. ADC will remain within the budget submitted by the City of Carmel Department of Community Relations and Economic Development ("CRED Department") for each specific event, unless ADC obtains written authorization from CRED Department prior to the event to exceed the previously budgeted amount. ADC will coordinate entertainment for CRED Department organized City of Carmel events even when no funds are allocated to pay for entertainment and performers are donating their time and talent to the event. ADC will work with designated representatives from CRED Department, who are responsible for coordinating each event. ADC will assist CRED Department with the following events through the end of 2017: Gallery Walk—Entertainment for 12 events @ $550/each =$6,600 January 14, February 11, March 11, April 8, May 13,June 10,July 8, August 12, September 9, October 14, November 11, December 9 Late Night on Main—Entertainment for 4 events @ $3,500/each =$14,000 May 26,July 1, August 19, October 7 Jazz on the Monon—Entertainment for 6 events @ $600/each =$3,600 June 3,June 17, June 24,July 22,July 29, August 5 Chinese Mooncake Festival—Facility Rental -$100 Date TBD Carmel on Canvas-$400 (Friday entertainment)+$400 (Saturday entertainment) +$300 (Sunday entertainment) =$1,100 September 15-17 Holiday in the Arts District-$550 (District-wide entertainment) December 2 Carmel Holiday Trolley—Entertainment for 4 events at$550/each =$2,200 December 2, December 9, December 16, December 23, Misc. Event-$400 TBD TOTAL COST=$40,550.00 CRED Department shall provide ADC with the following information: Event Date Event Name Time of events, set up and time of scheduled performances Desired instrumentation or talent for each event EXHIBIT A Page 1 of 2 Available budget ADC will handle all contracting, agreements, invoicing and payment with and to the entertainers. ADC will invoice the City of Carmel with itemized entertainer expenses and supporting invoices. Following City's payment to ADC, ADC will pay entertainers and submit proof of payment to the City of Carmel CRED Department. ADC will reserve sound and stage equipment and services fo'r all four Late Night on Main events. City will contract with and pay directly the sound and stage company. EXHIBIT A Page 2 of 2 City o /f INDIANA RETAIL TAX EXEMPT Page 1 of 1 of (� iariririe1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER \ FEDERAL EXCISE TAX EXEMPT 100081 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,NP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/18/2017 371270 ENTERTAINMENT BOOKING SERVICES;HOLIDAY TROLLEY; CARMEL ON CANVAS;MISC. ARTISTS DEVELOPMENT COMPANY Community Relations VENDOR 324 W.MAIN STREET SHIP 1 Civic Square TO Carmel, IN 46032- CARMEL, IN 46032- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 12044 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund: 101 General Fund Account: 43-593.00 1 Each BOOKING ENTERTAINMENT SERV; HOLIDAY TROLLEY; $15,700.00 $15,700.00 CARMEL ON CANVAS; MISC. Sub Total $15,700.00 ,/ ,1 i \ 'c j 1 — — 1 _ i i s .; 11 I F. li ISend Invoice To: S '' -` — ' - - "- - I. Community Relations t '1/4rr h 1 Civic Square ;,`=4~—= 5 'I " '4 Y---I i .. Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $15,700.00 SHIPPING INSTRUCTIONS 'NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL Q `THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 j �Cl D ctt/ , 14,e4_. 2 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Nancy Heck Douglas Haney TITLE Director Corporation Counsel CONTROL NO. 100081 CLERK-TREASURER INDIANA RETAIL TAX EXEMPT Page 1 of I City ®f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 1 00082 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/18/2017 371270 LATE NIGHT ON MAIN;JAZZ ON MONON;CHINESE MOONCAKE FESTIVAL ENTERTAINMENT ARTISTS DEVELOPMENT COMPANY Community Relations VENDOR 324 W.MAIN STREET SHIP 1 Civic Square TO Carmel, IN 46032- CARMEL, IN 46032- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 12045 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund: 101 General Fund Account: 43-590.03 1 Each LATE NIGHT ON MAIN;JAZZ ON MONON; CHINESE $17,700.00 $17,700.00 MOONCAKE FEST. ENTERTAINMENT Sub Total $17,700.00 ,,`y, 1-~ f*' t rit J' •_�,* , `\ ul y r 1' 1 tI ' j;� \ I I'I - - l 4 t I I , I , , I` _j I Send Invoice To: _ r' I ? Community Relations fpr°' ,/ a .1 �r 1 Civic Square z ;.L,,` f _ "-- Carmel, IN 46032- j' r PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $17,700.00 SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL � I. ��*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Nancy Heck Douglas Haney TITLE Director Corporation Counsel CONTROL NO. 1 00082 CLERK-TREASURER ci C INDIANA RETAIL TAX EXEMPT Page 1 of 1 1tof Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 100084 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/18/2017 371270 GALLERY WALK&HOLIDAY IN ARTS DISTRICT L ENTERTAINMENT ARTISTS DEVELOPMENT COMPANY Community Relations VENDOR 324 W.MAIN STREET SHIP 1 Civic Square TO Carmel, IN 46032- CARMEL, IN 46032- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 12047 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund: 854 Community Relations Gift Account: 43-590.25 1 Each GALLERY WALK&HOLIDAY IN ARTS DISTRICT $7,150.00 $7,150.00 ENTERTAINMENT Sub Total $7,150.00 ,/ I I ; i L • Send Invoice To: ', i. ' _ ' ' i' Community Relationsre `� r'1. .,e // f�� L� . - 1 1 Civic Square ``= - '� Carmel, IN 46032- PLEASE? l "., , 5,c.., ,. ' PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $7,150.00 SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL Q 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 (,V4cg ./ . Ale,e l _ ' AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY D Nancy Heck Douglas Haney TITLE Director Corporation Counsel CONTROL NO. 1 00084 CLERK-TREASURER