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Home My WebLink AboutCrossroads Engineers, P.C./Eng/Adl Serv #20/42,000/Forest Drive Culvert Replacement ProjectC,rossRoad Engineers, P.C. Engineering Department -.201,7 Appropriation, #,2016 Storm W.atdr Bond Fund RO. #100115 Contract Not To Exceed $42,000.00 ADDITIONAL SERVICES AMENDMENT -To AGREEMENT FORPROFESSIONAL SERVICES THIS "' O T EEMEN G AMENDMENT TO THE ARFOR PROFESSIONAL SERVICES( . I- _q . . I I . I . . Agreement) entered into by and betweOn the City of:,Carmel and CrossRoad Engineers, P C. (the "Professional'), as City Contract dated March 16, 2016 shall amend, the terms of the Agreement by- adding the additional service s* to be provided by Professional consistent with.the Scope of Work attached hereto and -incorporated herein as Ex- hibit "A". The terms andconditionsof the Agrpement shall not otherwise be affected by this Additional Services Amendment and-phall remain in:full ,force and effect. IN WITNESS WHEREOF] t h . e, parties hereto have -made and:executed this Amendment ment as follows: CITY OF CARMEL; INDIANA: by and through its BoArd of Public Works and Safety ATTEST: CI_'_.*7nay,Plerk--Yrea user n Date: .1116 -7 CrbssRoadEngineers, P.C. By. r Authorized Signature V te Printed Name o Title FID/TIN : -'Ii-53 Last Four of SSN;if Sole Proprietor:. Date: January 23, 2017 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 RE: Fee Proposal Forest Drive Culvert Replacement Project 2016 Stormwater Bond — Small Structure and Culvert Linings Carmel, Indiana Dear Jeremy: CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide professional services associated with a Drainage Improvement Project on Forest Drive in Carmel, Indiana. This culvert is located at approximate address 11823 Forest Drive just north of Eden Place. From our recent discussions, we understand that the project will involve replacing the existing culvert. We have based our Fee Proposal on the aforementioned assumptions. The following Scope of Services is designed to assist you in the development of this project: A. TOPOGRAPHIC SURVEY CrossRoad Engineers will perform the field work and office work necessary to complete a Topographic Survey for this site. Included will be information such as one foot contouring, existing street elevations, existing sanitary and storm structures, and verification of existing utilities. This survey will also include all research, office work, and field work necessary to re-establish the existing Right -of -Way and relevant lot lines and platted drainage easements throughout the length of the project. B. PRELIMINARY PHASE After the survey is completed, we will prepare a preliminary layout that will identify the existing site amenities and will identify proposed project features such as the proposed culvert, drainage improvements, etc. Once the layout has been completed, we will meet with you to discuss and make any necessary adjustments. This plan will then be used to complete the design of the project. Mr. Jeremy Kashman, P.E. City of Carmel January 23, 2017 Page 1 of 4 C. DESIGN & CONSTRUCTION DRAWINGS We will design all of the elements of the development necessary to insure the workability of. ■ Any impacted curbs, sidewalks, ramps, drives, etc. ■ Culvert replacement and structures as necessary ■ Drainage and grading ■ All required drainage calculations, HY-8 modeling ■ Channel Protection Construction drawings will be prepared in accordance with all state and local laws and ordinances and will include the following: ■ Culvert plan and profiles, headwall details, handrails, etc. ■ Storm structures & drainage ■ Grading as necessary ■ Erosion control (SWPPP) plans D. REGULATORY SUBMITTALS & BIDDING PHASE We will prepare the necessary applications for submittal and review and/or approval of the construction plans prepared as part of this agreement. This task will include the necessary administration services for preparing the submittals as well as time associated with the coordination efforts with the local regulatory agencies. Permits expected and included are IDEM and USACE but no DNR permitting or County permitting since this is not a regulated drain. This work will also include the services necessary to facilitate bidding of the project. E. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS Once design is complete, CrossRoad Engineers can perform construction staking, inspection, and as -built plans if requested by the City of Carmel. This work will include all office work and field work to complete the construction and final record drawings of the project. This work will be completed on an hourly basis with the amount shown in Exhibit A representing an estimated amount for this work. Mr. Jeremy Kashman, P.E. City of Carmel January 23, 2017 Page 2 of 4 B? F. METHOD FOR PAYMENT OF ENGINEERING FEES During the course of this work, progress invoices will be prepared for the portions of the work done to date based on the Fee Schedule included with this document as Attachment "A". Prior to preparing these invoices, we will contact you to discuss the amount of work that is complete and, therefore, the dollar amount that each invoice will be. These invoices will be submitted by the 5th of each month and will become due by the 30th of that same month. Invoices not paid within 30 days after submission to you will accrue interest at a rate of 1.5% per month. G. UNDERSTANDINGS For additional services not covered herein, the work will be performed as authorized by you at a mutually agreed upon rate. Items not included are acquisition of building permits, sanitary sewer connection permits, regulatory fees to accompany permit applications, and permits normally obtained by the contractor(s). Payment for these items will not be the responsibility of CrossRoad Engineers. We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project for you. If you have any questions, please call me at 780-1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. President Please signify your acceptance by signing below: City of Carmel Date Mr. Jeremy Kashman, P.E. City of Carmel January 23, 2017 Page 3 of 4 F,. m/ `a H i It FE,4j I ATTACHMENT "A" FEE SCHEDULE The total lump sum fee is divided into the following work components for billing purposes: A. TOPOGRAPHIC SURVEY (lump sum) $ 5,000 B. PRELIMINARY PHASE (lump sum) $ 5,000 C. DESIGN & CONSTRUCTION DRAWINGS (lump sum) $ 129000 D. REGULATORY SUBMITTALS & BIDDING PHASE (lump sum) $ 5,000 E. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS $ 15,000 (hourly) TOTAL ESTIMATED SUM FEE (Due to Item E above) $ 42,000 Our total lump sum proposed fee is divided into the above work components for billing purposes. Mr. Jeremy Kashman, P.E. City of Carmel January 23, 2017 Page 4 of 4 [i'`''ce'`^i r ��''�, �� e ` �j� li ��S � G� lig-..F F 9 J CityCarmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 100115 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/26/2017 068025 Project 17 -SW -03; Contract Date 03.16.16 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR_ 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032 - BEECH GROVE, IN 46107 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 12317 QUANTITY UNIT OF MEASURE; DESCRIPTION UNIT PRICE EXTENSION Department: 2200 - Fund: 0 2016 Storm Water Bond Account: 94-650.04 1 Each ASA 20 - Forest Drive Culvert Replacement Project P7 tr t, $42,000.00- Sub 42,000.00Sub Total $42,000.00 $42,000.00 Send Invoice To: Jill Newportk, CrossRoad Engineers, P.C. 3417 Sherman Drive - + Beech Grove, IN 46107 G.O./storm Water Bonds PLEASE INVOICE. IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $42,000.00 SHIPPING INSTRUCTIONS ' AfP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHERAND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN, 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D, SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE A90VE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 100115 CLERK -TREASURER Jeremy Kashman Director Douglas Haney Corporation Counsel