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HomeMy WebLinkAbout01 January 18 MinutesCRC Meeting, January 18, 2017 1 CARMEL REDEVELOPMENT COMMISSION Meeting Wednesday, January 18, 2017 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Henry Mestetsky Present Treasurer Christine Pauley Not Present Member Bill Brooks Present Electronically Member Jeff Worrell Not Present until Financial Matters Member Michael Kerschner Present Executive Director Corrie Meyer Present Deputy Director Michael Frischkorn Present Office Manager Michael Lee Present City Attorney Ashley Ulbricht Present Legal Consultant Karl Haas Present President Bill Hammer called the meeting to order at 6:38 p.m. Mrs. Meyer asks the Commission to add the Rundell Ernstberger Associates contract for the Monon Trail Urban section to the agenda. The Pledge of Allegiance was said. Election of Officers Mr. Hammer opened the floor for nominations for president. Mr. Mestetsky nominates Mr. Hammer. Mr. Bowers moves to close the floor. Mr. Hammer approved by a 3-0-1 vote with Mr. Worrell not present yet. Mr. Hammer abstained. Mr. Hammer opens the floor for nominations for vice president. Mr. Mestetsky nominates Mr. Bowers. Nominations are closed. Mr. Bowers approved by a 3-0-1 vote with Mr. Worrell not present yet. Mr. Bowers abstained. Mr. Hammer opens the floor for nominations for secretary. Mr. Bowers nominates Mr. Mestetsky. Nominations are closed. Mr. Mestetsky approved by a 3-0-1 vote with Mr. Worrell not present yet. Mr. Mestetsky abstained. Bid Opening Mr. Lee informed the Commission that the sole bid had been received 18 minutes late and asked that the Commission allow the acceptance of the late bid. The Commission had no objection to opening the late bid. The sole proposal was from Anderson Birkla for $100 to purchase the property and the $5000 bidder’s deposit. Staff will review the proposal and return to the Commission with a recommendation. Approval of Minutes December 21, 2016: Approved unanimously. Mr.Worrell has arrived at the meeting and been sworn in a Commissioner for 2017 by Mr. Hammer. CRC Meeting, January 18, 2017 2 Financial Matters Mr. Lee stated the Commission’s end of the month December balance totaled $2,995,792 and, including the restricted funds, the balance totaled $7,538,702. All bond payments in 2016 have been made. Update on Outstanding Receivables Mr. Lee stated there are two outstanding receivables: 1) Project Blue invoices of $15,643. 2) Initial Energy Consumption Fee for The Mezz of $173,205 Approval of Claims Mr. Lee stated that there are non-operating invoices in the amount of $94,990.79. Mr. Lee requested the Commission to approve the non-operation invoices in the amount of $94,990.79. Mr. Bowers moved to approve, seconded by Mr. Mestetsky. Approved unanimously. Mr. Lee stated that there are disbursements from the City Center Phase II Bond fund in the amount of $2,179,419.17. Mr. Mestetsky moved to approve, seconded by Mr. Bowers. Approved unanimously. Mr. Lee stated that there is a disbursement to be paid out of the Midtown Phase 1A Bond fund in the amount of $1,286,210.87. Mr. Worrell moved to approve, seconded by Mr. Bowers. Approved unanimously. Mr. Lee stated that there is a disbursement to be paid out of the 2016 TIF Bond in the amount of $25,000.00. Mr. Bowers moved to approve, seconded by Mr. Worrell. Approved unanimously. Approval of Change Order – Action Item #1 Mr. Lee stated that there is a change order for the City Center Phase II site work bid package in the amount of $21,007.45. The change order is to pay the lease for fencing at the site. Mr. Worrell moved to approve, seconded by Mr. Mestetsky. Approved unanimously. Executive Director Reports with Update on Properties Mrs. Meyer said that construction crews are using the good weather to keep working. The façade is going up on the Park East garage. The Pedcor building 5 has steel going up. The Proscenium project has completed demolition with start date in March. Midtown East Allied Building is going up. The North garage is working on foundations with precast panels going up at the end of the month. Midtown West negotiations are continuing. Staff is working with Engineering to bury power lines through downtown and on the Monon Trail project. The Monon Trail design will be announced in February. Committee Reports The Finance Committee did not meet in December. The Architectural Review Committee did not meet. New Business Action Item #2: Approval of Resolution 2017-01 RE: Approve purchase of 1st Ave. NE property Mrs. Meyer asked that the CRC approve the purchase of 1st Ave. NE property for $800,000. Mr. Bowers asked how the price had been determined. Mrs. Meyer described the process of CRC Meeting, January 18, 2017 3 negotiation. Mr. Worrell asked if the redevelopment of the block could be done without this parcel. Mrs. Meyers said that based upon initial planning, the parcel is necessary for redevelopment. Mr. Mestetsky moved to approve. Mr. Brooks seconded. Mr. Bowers abstained. Resolution approved 4-0-1. Action Item #3: Approval of Sophia Square plaza deed transfer Mrs. Meyer asked to CRC to table the item until February. Mr. Mestetsky moved to table, Mr. Bowers seconded. Approved unanimously. Action Item #4: Approve of proposal for Midtown South stormwater detention, water quality, and erosion control design services. Mrs. Meyer asked that the CRC approve the contract with CEC to start gathering data and begin design on the water detention system to be located under the South garage. Mr. Mestetsky moved to approve, Mr. Bowers seconded. Approved unanimously. Other Business Added Action Item: Rundell Ernstberger Associates contract amendment for the Monon Trail Urban Section Mrs. Meyer asked that the CRC approve the contract with REA to allow continued planning and design on the Monon trail. Mr. Worrell asked about the process for choosing REA. Mrs. Meyer explained the process that had taken place and that both the Board of Public Works and the CRC had selected REA for this project. Mr. Brooks asked if there was any room for discounts or negotiation? Mrs. Meyer indicated that she would check. Mr. Worrell asked for a further briefing on the contract and project prior to voting. Mr. Worrell moved to table the contract. Mr. Bowers seconded. Approved 4-1 with Mr. Mestetsky voting no to tabling the contract. Adjournment Mr. Bowers moved the meeting be adjourned subject to the execution of documents, seconded by Mr. Worrell. The meeting was adjourned at 7:46 p.m. The next regularly scheduled meeting is Wednesday, January 18, 2016 at 6:30 p.m. An executive session was held prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice.