308403 02/22/17 �'�'.s�A,,F CITY OF CARMEL, INDIANA VENDOR: 00350224
i
® �;
ONE CIVIC SQUARE NANCY HECK CHECK AMOUNT: $*******363.14*
?�
CARMEL, INDIANA 46032 CHECK NUMBER: 308403
+n�roN CHECK DATE: 02/22/17
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4343003 265.64
1203 4343004 97.50 TRAVEL PER DIEMS
VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201(Rev.1995)
Vendor# 00350224 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
NANCY HECK IN SUM OF$ CITY OF CARMEL
An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
Payee
$97.50
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Community Relations Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
EXPENSE 43-430.04 $97.50 1 hereby certify that the attached invoice(s),or 2/20/17 EXPENSE $97.50
REPORT REPORT
1203 101 bill(s)is(are)true and correct and that the 1203 101
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesday, February 21,2017
f4'�
Heck, Nancy
Director
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20
Cost distribution ledger classification if claim paid motor vehicle highway fund.
Clerk-Treasurer
rZ
OFCITY ®F:CARMEL, Expense Report (required for all travel expenses)
NMAO EXHIBIT A .
EMPLOYEE NAME: Nancy Heck DEPARTURE DATE: 2/13/2017 TIME: 4 :52.
AM PM
DEPARTMENT: Community Relations & Econ. Dev. RETURN DATE: 2/14/2017 TIME: 6 :50 AM PM
Meeting and site visit for
REASON FOR TRAVEL: i oDESTI NATION CITY: Toronto, Canada
of antique carouse
EXPENSES ARE FOR(check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM X
Transportation Gas/Tolls/ Meals
Date LodgingMisc. Total
Air-fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
$0.00
2/13/17 $32.50 $32.50
2/14/17 $265.64 : $65.00 $330.64
$0.00
$0.00
$0.00 :
$0.00
$0.00 .
.$0.00
$0.00
$0.00
$Q.00 .
$0.00
$0.00
$0.00 .
$0.00
$0.00
$0.00
$0.00
$0..00
0.00
Total $0.00 $06001 $0.00 $0.00 $265.64 $0.00 $0.001 $0.00 $0.001 $97.501 $0.00
DIRECTOR'S STATEMENT: I hereby 7 ffir .that all expenses listed conform to the City's travel policy and are within my department's appropriated.budget.
Director Signature: / G� /� �� Date:
J
City of Carmel Form#ER06 Revision Date 2/17/2017 Page 1
For advance payments, claim form must be submitted-ten (10) business days in advance of travel.
Claim will not be processed without the followina documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses(or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1.:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel
For travel that commences after 1:00 p.m. (flight departure-time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling.by air), $25 for in-state travel and.$32.50 for out-of-state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and$65 for out-of-state travel.
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT-EXPENDITURES:
I hereby acknowledge receipt of$ , such funds being advanced to me by the City.of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated-on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk-Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being_deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds(total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Form#ER06 Revision Date 2/17/2017 Page 2
HILTON TORONTO
1It®11 � � T4 416 869 3456 5 Richmond Street W416 869est I 3187 Toronto,Ontario � MSH 21_2
TORONTO W:hllton.COm
Name and Address/Nom et Adresse
HECK, NANCY Room/Chambre 1621/K1
Arrival Date/Date d'arrivee 2/13/2017 7:18:00 PM
Departure Date/Date de depart 2/14/2017
ulvi i cu I H I tS OF AMERICA Adult/Child/Adulte/Enfant 1/0
Room Rate/Tarif 229.00
Rate Plan: LV7
HH# 322470438 BLUE
AL:
Car:
Confirmation Number:3314134681
2/14/2017
DATE DESCRIPTION ID REF.NO CHARGES CREDITS BALANCE u
n..
HILTON
2/13/2017 GUEST ROOM DRUMFORD 5513578 $229.00 HHONORS
2/13/2017 HST-ROOM TAX 13% DRUMFORD 5513578 $29.77
2/13/2017 DESTINATION DRUMFORD 5513578 $6.08
MARKETING PROGRAM
2/13/2017 DESTINATION MKTG DRUMFORD 5513578 $0.79 Y.Af Cr:GF
.l:FpRm
PROGRAM-HST
2/14/2017 VS' HPALAS 5514138 ($265.64)
**BALANCE— $0.00
CCNRAt?
EXPENSE REPORT SUMMARY
2/13/2017 STAY TOTAL J
ROOM AND TAX $265.64 $265.64
DAILY TOTAL $265.64 $265.64 Hilton
You have earned approximately 2611 Hilton HHonors points for this stay. Hilton HHonors(R)stays are posted within 72 hours of
checkout.To check your earnings or book your next stay at more than 3,900 �y
INA.Bi]:i1:F.�
.Thank you for choosing Hilton.You'll get more when you book directly with us-more destinations,more points,and more value. Book
your next stay at hilton.com.
SUMMARY OF TAXES $229.00 $0.79
DMF. $229.00 $6.08
F&B HST $0.00 $0.00 a
HST $229.00 $29.77
.Totallnvoice.Amount $229.00 $36.64
•�,:,C);'D SIL
Account No./Numero de compte DATEOFCHARGE Check No./Numero de folio
VS*5916 �4rge 1207903 A
sem.
:Hf?Nh40Jb
Authorization Autorlsation Initials
.Card Member Name/Nom Du Membre / ERIN
HECK,
BE
HECK,NANCY 013560
Establishment No.&Location EstabBshmnt,vo obammHtoordhald,,forp,Me Purchases&Services/Achats'&Services
Wel'etablissement&Location caubrnaamamA ptadatai:.enraaudF-1—dalaanapom1.1.4 mt.
Taxes
Tips&Misc./Pourboires&Divers
Hfser;,R
CARD M EMBER'S SIGNATURE/SIGNATURE M EMBRE TOTAL AMOUNT limns:i'acdlu;rts
MONTANT TOTAL -265.64
MERCHANDISE AND/OR SERVICES PURCHASED ON THIS.CARD SHALL NOT BE RESOLD OR.RETURNED FOR A.CASH REFUND. Payment Due Upon Receipt/Paiement du a la reception
Les marchandises et/ou services achet2s surcette carte ne peuvent etre revendus ou retoum6s pour un remboursementen argent comptanL HST No.833657646 RT0001
From: support(c tta-ctm.com [mailto:suppor0tta-ctm.com]
Sent:Tuesday,January 10, 2017 2:21 PM
Cc: kaytta-ctm.om; Kibbe, Sharon
Subject: PURCHASED HECK/NANCYSUE 02-13-2017 TORONTO PEARSON ON
Created 1/10/2017 7:20 PM"
GMT
1
o PFRS.-OMAI TPA A, ADVISOPS COPPOPATE TPA'r`F.I, Y IANAGEMENT
,�Ceon�I .�f"f,�LtTecre!_roup s.4�4`I�:I'�.It7Sti3.�.gency
The Travel Agent, Inc. CITY OF CARMEL
630 W Carmel Drive#150 MAYORS OFFICE
Carmel,IN 46032 ONE CIVIC SQUARE
317-805-5767 CARMEL IN 46032
If email attachments are not compatible with your company calendar configuration,click on the links below to add to your calendar.
For a single calendar entry click here
Travel Itinerary
Agency Booking,Confirmation Number:'XMBDSY
IiECK/NANCYSUE
Seat Selection At Check In
United Airlines - Flight Number 8610 Confirmation: BQSTYG
Departure: Mon,02/13/2017 3:20 Arrival: Mon, 02/13/2017 4:52 PM Equipment:CRJ
PM _
Departure City: Indianapolis, Arrival City:Toronto:Pearson, ON,
IN (IND) Canada(YYZ)
Departing Terminal: Arrival Terminal:TERMINAL 1 Travel t1me: 1 hour(s)32 minute(s)
Status: Confirmed Class of Service:K-Economy Add flight to Calendar
Baggage Info
Operating.Carrier Baggage Info
Weather
Operated By AC
eat Assignments:
Confirmation:United Airlines - Flight Number 8397 = e
Departure:Tue,02/14/2017 2:50 PM Arrival:Tue,02/14/2017 3:35 PM Equipment: E75
Departure City:Toronto Pearson, Arrival.City: Chicago/OHare, Meal: F
ON,Canada(YYZ) IL ORD
-Departing Terminal:TERMINAL 1 Arrival Terminal:TERMINAL 2 Travel Time: 1 hour(s)45
minute(s)
Status:Confirmed Class of Service: K-Economy Add flight to Calendar
Baggage Info
Operating Carrier Baggage Info
Weather
Operated By AC
Seat Assignments:
United Airlines - Flight Number 5225 Confirmation: BQSTYG�
Departure:Tue,02/14/2017 4:46 PM Arrival:Tue,02/14/2017 6:50 PM Equipment: E7W
Departure City:Chicago/OHare, Arrival City: Indianapolis, IN (IND) Meal: R
IL(ORD)
Departing Terminal:TERMINAL 2 Arrival Terminal: Travel Time: 1 hour(s)4 minute(s)
Status:Confirmed Class of Service: K-Economy Add flight to Calendar
Baggage Info
Operating Carrier Baa4aoe Info
Weather
Operated By SKYWEST DBA UNITED.EXPRESS
eat Assignments:
Inv6ice Detail
Name: HECK/NANCYSUE
United ' Issue Date:01/10/2017
Airlines Ticket:0167936589510 Amount:$407.08
Invoice Number:9012994
Professional Issue Date:01/10/2017 Amount,
Fee: 8900699192270
Total.Fare:USD$442.08
Your total has been charged to Air Travel.Card ending in 0172
General Remarks
Verify all.info is correct. Fees apply for reissues-refunds-changes
Questionso support@fta-ctm.com 317-805-5767 7:30am -6pm EST
After Hours Emergency Assistance: 877-645-6373 code A09
Most hotels require an advance notice for cancellation, please contact our office for
details or refer to your online booking.details.
Consumer Disclosure: .hftp://tinyurl.com/tta-consumerdisclosure0ther services:
www.thetravelagentinc.com
Federal law forbids the carriage of certain hazardous materials, such as aerosols,
fireworks, and flammable liquids, aboard the aircraft. If you do not understand these
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
Vendor# 00350224 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
NANCY HECK
IN SUM OF$ CITY OF CARMEL
'
An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,'etc.
Payee
$265.64
Purchase Order#
ON ACCOUNT OF APPROPRIATION FOR
Community Relations Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
EXPENSE 43-430.03 $265.64 1 hereby certify that the attached invoice(s),or 2/20/17 EXPENSE $265.64
REPORT REPORT
1203 101 bill(s)is(are)true and correct and that the 1203 101
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesday, February 21,2017
Heck, Nancy
Director
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20
Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
4,,,OF Cgg4A
�Qyr5rR4io!
e
CITY OF.CARMEL Expense Report (required for all travel expenses)
,No�ANP. EXHIBIT A
EMPLOYEE NAME: Nancy Heck DEPARTURE DATE: 2/13/2017 TIME: 4 : 52 AM PM
DEPARTMENT: Community Relations & Econ. Dev. RETURN DATE: 2/14/2017 TIME: 6 :50 AM PM
Meeting and site visit For
REASON FOR TRAVEL: io1DESTINATION CITY: Toronto, Canada
of antique carouse
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM X
Transportation Gas/Tolls/ Meals
Date Parkin Lodging Misc. Total
Air-fare Car Rental Other g Breakfast Lunch Dinner Snacks Per Diem
$0.00
2/13/17 $32.50 $32.50
2/14/17 $265.64 $65.00 $330.64
$0.00
,$0.00
$0.00
$0.0,0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
Totall $0.001 $0.001 $0.001 $0.001 $265.64 90.001 $0.001 $0.001 $0.001 $97.50 $0.00
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: LaDate: L)-o—t -7
U
City of Carmel Form#ER06 Revision Date 2/17/2017 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses(or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and$65 for out-of-state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and$32.50 for out-of-state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and$32.50 for out-of-state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk-Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds(total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Form#ER06 Revision Date 2/17/2017 Page 2
HILTON TORONTO
4 au.5 a uA 145 Richmond Street West I Toronto,Ontario I M5H 21_2
Hilton T: 416 869 3456 I F: 416 869 3187
TORONTO W:hilton.com
Name and Address/Nom et Adresse
HECK, NANCY Room/Chambre 1621/K1
Arrival Date/Date d'arrivde 2/13/2017 7:18:00 PM
Departure Date/Date de d6part 2/14/2017
Adult/Child/Adulte/Enfant 1/0
UNI I r_u Zj I H I tS OF AMERICA Room Rate/Tarif 229.00
Rate Plan: LV7
HH# 322470438 BLUE
AL:
Car:
Confirmation Number:3314134681
2/14/2017
DATE DESCRIPTION ID REF.NO CHARGES CREDITS BALANCE u
n..
HILTON
2/13/2017 GUEST ROOM DRUMFORD 5513578 $229.00 HHONORS
2/13/2017 HST-ROOM TAX 13% DRUMFORD 5513578 $29.77
2/13/2017 DESTINATION DRUMFORD 5513578 $6.08
MARKETING PROGRAM _WK
2/13/2017 DESTINATION MKTG DRUMFORD 5513578 $0.79 Altr:
PROGRAM-HST
2/14/2017 VS' HPALAS 5514138 ($265.64)
"BALANCE** $0.00
t;GNRA[)
EXPENSE REPORT SUMMARY
2/13/2017 STAY TOTAL
ROOM AND TAX $265.64 $265.64 rr_'I
DAILY TOTAL $265.64 $265.64 Hilton
You have earned approximately 2611 Hilton HHonors points for this stay. Hilton HHonors(R)stays are posted within 72 hours of
checkout.To check your earnings or book your next stay at more than 3,900
INP.'Ri.t:lRF.�
Thank you for choosing Hilton. You'll get more when you book directly with us-more destinations, more points,and more value. Book
your next stay at hilton.com.
SUMMARY OF TAXES $229.00 $0.79
DMF $229.00 $6.08
F&B HST $0.00 $0.00 ,
HST $229.00 $29.77
Total Invoice Amount $229.00 $36.64
fa:rt!en Cuzr
Account No./Numero de compte DATE OFFC,HARR�GE Check No./Num€ro de folio
VS*5916 L/tIe4IL,H_}U I I ge 1207903 A
.
Card Member Name/Nom Du Membre Authorization/Autorlsation lniSi.Is "sss
HECK,NANCY 013560
Establishment No.&Location EHAIh1m1..1..to transmit lo.a rd hNdn 1.11. 1 Purchases&Services If Achats&Services
#del'etablissement&Location VnbIhtem ...cproapo-pesm.meeuaecntewaabcpnep-1,p+lament.
Taxes
Tips&Misc./Pourbolres&Divers
fY;
7it!tcm
CARD MEMBER'S SIGNATURE/SIGNATURE MEMBRE TOTAL AMOUNT Cnnll lb�tlrsts
MONTANT TOTAL -265.64
MERCHANDISE AND/OR SERVICES PURCHASED ON THIS CARD SHALL NOT BE RESOLD OR RETURNED FOR A CASH REFUND. Payment Dile Upon Receipt/Palement dO h la rEceptlon
Les marchandises et/ou semicas achetes sur cette carte ne peuvent etre revendus ou retoumes pour un remboursement an argent comptant. HST No.833657646 RT0001
From: support@tta-ctm.com [mailto:supportCai)tta-ctm.com]
Sent:Tuesday,January 10, 2017 2:21 PM
Cc: kay@tta-ctm.om; Kibbe, Sharon
Subject: PURCHASED HECK/NANCYSUE 02-13-2017 TORONTO PEARSON ON
Created 1/10/2017 7:20 PM
GMT
HE 'RAVED
` .GENT INC.
tir PERSQNAI.TRAVEL ADVISORS • CORPORATE TRAWL NtANAGENIENT
A branch af'WWra•val Group-A OVIP'l-uoso Agency
The Travel Agent, Inc. CITY OF CARMEL
630 W Carmel Drive#150 MAYORS OFFICE
Carmel, IN 46032 ONE CIVIC SQUARE
317-805-5767 CARMEL IN 46032
If email attachments are not compatible with your company calendar configuration,click on the links below to add to your calendar.
For a single calendar entry click here
Travel Itinerary
Agency Booking Confirmation Number:XMBDSY
iPassenger Names
HECK/NANCYSUE
Seat Selection At Check In
United Airlines - Flight Number 8610 Confirmation: BQSTYG
Departure: Mon, 02/13/2017 3:20 Arrival: Mon, 02/13/2017 4:52 PM Equipment: CRJ
PM
Departure City: Indianapolis, Arrival City:Toronto Pearson, ON,
IN (IND) Canada(YYZ)
Departing Terminal: Arrival Terminal:TERMINAL 1 Travel Time: 1 hour(s)32 minute(s)
Status: Confirmed Class of Service: K-Economy Add flight to Calendar
Baggage Info
Operating Carrier Baggage Info
Weather
Operated By AC
eat Assignments:
United Airlines - Flight Number 8397 Confirmation: BQSTYG
Departure:Tue, 02/14/2017 2:50 PM Arrival:Tue,02/14/2017 3:35 PM Equipment: E75
Departure City:Toronto Pearson, Arrival City: Chicago/OHare, Meal: F
ON, Canada (YYZ) IL(ORD)
Departing Terminal:TERMINAL 1 Arrival Terminal:TERMINAL 2 Travel Time: 1 hour(s)45
minute(s)
Status: Confirmed Class of Service: K-Economy Add flight to Calendar
Baggage Info
Operating Carrier Baggage Info
Weather
Operated By AC
Seat Assignments:
United Airlines - Flight Number 5225 Confirmation: BQSTYG
Departure:Tue, 02/14/2017 4:46 PM Arrival:Tue,02/14/2017 6:50 PM Equipment: E7W
Departure City: Chicago/OHare, Arrival City: Indianapolis, IN (IND) Meal: R
IL ORD
Departing Terminal:TERMINAL 2 Arrival Terminal: Travel Time: 1 hour(s)4 minute(s)
Status:Confirmed Class of Service: K-Economy Add flight to Calendar
Baggage Info
Operating Carrier Baggage Info
Weather
Operated By SKYWEST DBA UNITED EXPRESS
eat Assignments:
Invoice
Name: HECK/NANCYSUE
United Issue Date:01/10/2017
Airlines Ticket:0167936589510 Amount:$407.08
Invoice Number:9012994
Professional Issue Date:01/10/2017
Fee:8900699192270 Amount:$35.00
Total Fare:USD$442.08
Your total has been charged to Air Travel Card ending in 0172
General Remarks
Verify all info is correct. Fees apply for reissues-refunds-changes
Questions: support(a-tta-ctm.com 317-805-5767 7:30am - 6pm EST
After Hours Emergency Assistance: 877-645-6373 code A09
Most hotels require an advance notice for cancellation, please contact our office for
details or refer to your online booking details.
Consumer Disclosure: hftp://tinyurl.com/fta-consumerdisclosure0ther services:
www.thetravelagentinc.com
Federal law forbids the carriage of certain hazardous materials, such as aerosols,
fireworks, and flammable liquids, aboard the aircraft. If you do not understand these