308464 02/23/17 1
(9,
CITY OF CARMEL, INDIANA VENDOR: 370354
ONE CIVIC SQUARE JACOB QUINN CHECK AMOUNT: S*****1,683.48*
CARMEL, INDIANA 46032 CITY OF CARMEL CHECK NUMBER: 308464
CLERK TREASURER'S OFFICE CHECK DATE: 02/23/17
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1701 4343002 1,683.48 EXTERNAL TRAINING TRA
Prescribed by State Board of Accounts City Form No:201 (Rev.1995)
VOUCHER NO. WARRANT NO.
ALLOWED owED 20
.Vendor# 370354 ACCOUNTS PAYABLE VOUCHER
JACOB QUINN IN suns of$ CITY OF CARMEL
CITY OF CARMEL An invoice or bill to be properly itemized must show!kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
Payee
$1,683.48
Purchase Order#
ON ACCOUNT OF APPROPRIATION FOR
Terms
Clerk Treasurer
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board.Members DEPT# FUND# (or note attached invoice(s)or.bill(s)) AMOUNT
0 43-430.02 $1,683.48 1 hereby certify that the attached invoice(s),or 2/23/17 0 LASERFICHE CONFERENCE IN SAN DIEGO $1,683.48
1701 101 1701" 101
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Thursday, February 23;2017
as?��
Harvey,,Linda
Chief Deputy Clerk Treasurer
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
;20
Clerk-Treasurer
r
CITY OF CARMEL Expense Report (required for all travel expenses) 7JZ��j
j
EMPLOYEE NAME: Jacob Quinn DEPARTURE DATE: ZI7) TIME: 2Q2&1/ PM
DEPARTMENT: CLERK TREASURER RETURN DATE`Z ( TIME:
REASON FOR TRAVEL: Laserfiche Empower 2017 Conference DESTINATION CITY:
EXPENSES ARE FOR (check all that apply):TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM
Transportation Meals
Date Gas/Tolls/ Lodging Misc. Total
Air-fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
2/6/11 $34.62 $65.00 $99.62
2/7/11 $34.62 ,_ $65.00 $
2/8/17 $34.62 ,/ $31.00 ,24 $65.00
2/9/17 $34.62 $65.00
2/10/17 $34.62 i ✓ $29.80 $65.00
2/11/17 $34.62 ,- $16.00 $65.00 $115,62
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00'.
$0.00'.
$0.00
$0.00
$0.00
$0.00
0.00
Total $0.001, $207.72 $0.00 $76.80 $1,008.96 $0.00 $0.00 $0.00 $0.00 $390.00 $0.00 •: - : 4, ,�
DIRECTOR'S STATEMENT: I hereby aff t tall expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: Date: �\"
City of Carmel Form#ER06 Revision Date 2/16/2017 Page 1
Hyatt The Pike Long Beach - -
285-Bay Street
Long Beach; CA 90802
I . I
d ) APhone: 562=436-1047 -
Fax::562-435-1428
: THE PIKE LONG BEACH
INVOICE
-Payee. Jacob Quinn _ Room No. 0307 -:
9454 Barcroft Dr Apt B
Arrival-al-
v 02-07-17
Indianapolis IN:46240
United States Departure 02-11-17
Page No. :: : 1 of 1
Confirmation:No. 3208429601 Folio .Window 1.:.
_. .. .
Group Name Laserfiche Empower 2017 Conference Folio No. 213685 .
Booking No. 32JDHVMK
Date"> Description = .. :Charges : Cre lits
02-07-:17: : Group Room 9 :219.00
02-07-17 Room Tax 26.28
02-07-17 Long Beac6.57
h TBIA. : :
02-07-17 CA Tourism Fee 0.39:
-02-08-17: : roup Room. .-: 21.9.00
02-08-17: : oom Tax ::" : 26.28
02708-17 Long Beach TBIA 6.57"
02-08-17 CA Tourism Feer" S . : 0.39-
b2-09-17 .
39
02-09-17 . Group Room 219.00
02-09,17: /Room Tax ::
.. 26.28
02-09-17 Long Beach TBIA. 6.57
02-09717 :CA Tourism Fee
02-10-17-. roup Room 219:00
02-10=17: /Room Tax 26..28
02-10'17 Long Beach TBIA 6.57 .
02-1.0.-17 CA Tourism Fee .: .
0.39:. .
02-11-17 .° American Express XXXXXXXXXXX1005 XX/XX
1,008.96"
-
Total 1,008.96:. . 1,008.96
Guest Signature Balance 0.00
I agree that my liability for this bill is not waived and I agree
to be held personally liable in the event that the indicated
person,company or association fails to pay for.any part or
the full amount of these charges. WE HOPE YOU ENJOYED YOUR STAY WITH US!
_. .. .
Thank you for choosing Hyatt The Pike Long Beach.Our goal is to provide every guest with an
Hyatf'.GOId;Passport Summary...•. exceptional stay,and we are interested in any comments regarding your visit.
"Membership: 53293:7692E Please:remit payment to:
Bonus.Codes: Hyatt The Pike_Long Beach
Quali in Nights: 285 BayStreet
fY 9 g 4. Long Beach,CA 90802
Eligible Spend:: " .876.00
For questions concerning your bill,"please call 855-869-0846,or e-mail:
•_
Redemption Eligible; • 0.00 :. . . . .
Nei:CugtomerService@Hyatt:com
Summary Invoice, please see front desk
for eligibility,:details.
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. . Rental Agreement Number: 513694 705
REGISTER TO WINK Vehicle Number1271:7180
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NET CHARGES S 242
Provide feedback YOUR TOTAL DU 000"'. O. !
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:PAID ON AMEX XX1005
**CON
WO TO ASSESSMENT COMPLETE SURVEY.
WW.GASUIBIT,COM L: # _. . . -
URISM SESSME FEE`
*REGISTER TO WIN*.
THANK YOU FOR RENTING WITH BUDGET
_. . . , - visii. . .
For inquiries - a receipt it'
WWW.BUDGET.COM
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_. .
Laserf
EMPOWER
Jacob
4
Guinn
city of Carmel
Murphy, Connie E
From: SBOA Cities.Towns <Cities.Towns@sboa.IN.gov>
Sent: Saturday, February 11,2017 10:30 AM
To: Murphy, Connie E
Subject: FW:tax reimbursement
Connie,
In general you are correct-our audit position is sales tax would not be reimbursed to employees making
purchases. The documentation you requested would be from our Accounting and Uniform Compliance Guidelines
Manual for Cities and Towns, Chapter 1:
les M.
Government funds are exempt from the payment of sales taxes on qualifying purchases. Units
should reference Internal Revenue Service and/or Indiana Department of Revenue guidance to determine
what are or are not qualifying purchases. DOR information bulletin #34 addresses this:
httr):/Iw ww.in.govldoNreference/files/sib34.ndf.
Units should contact the Indiana Department of Revenue to obtain the-exemption certificate.After
obtaining the exemption certificate,it must be presented at the time a purchase is made. If sales taxis paid .
erroneously, a refund application may be obtained from the Sales Tax Division of the.DOR.
Sales taxes that are paid on qualifying purchases by the unit may be the personal obligation of the
responsible official or employee.
Some additional information from the Cities and Towns Bulletin, September 2016:
Lodging for individuals in hotels and motels is usually not exempt from state sales tax. Therefore,
reimbursements for lodging in approved travel status may include state sales tax_ However, it should be
kept in mind that claims for all such reimbursements must be supported by a fully itemized receipt
showing date(s)of lodging,the name(s)of the person(s)occupying the room and the amount paid_
Having said all that,there is one instance in which reimbursing sales tax would not be something we'd take
exception to (meaning have a written finding in our report). During an audit if we encountered an employee who
was in travel status and who purchased a meal that included sales tax paid to the restaurant,we.would not take
exception to reimbursing the employee the full cost of the meal provided the meal was reimbursable under the
policies of the city and the reimbursement claim contained sufficient itemization in accordance with IC 5-11-10
and the guidelines for supporting documentation set forth in the Cities and Towns Manual.
The foregoing should not be construed as a legal opinion or legal advice,but rather as the position we would take
during an audit of the city. Please consult the City Attorney on all legal matters.
To" ewe&
Director of Audit Services
Indiana State Board of Accounts
Quinn, Jacob W.
From: LaserficheAdmin@mccinnovations.com
Sent: Friday, December 09,2016 8:16 AM
To: Quinn,Jacob W.
Subject: Laserfiche Empower 2017 Registration
Great news! You have been registered to attend Empower 2017. You should have received a separate email
from Laserfiche with directions on how to sign up for classes. If you have any questions,please contact
accountmanager@mccinnovations.com .
i