308687 02/28/17 CITY OF CARMEL, INDIANA VENDOR: 363028
4 ,• ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: $*****2,040.00*
CARMEL, INDIANA 46032 PO BOX 199114 CHECK NUMBER: 308687
INDIANAPOLIS IN 46219 CHECK DATE: 02/28/17
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 R4359300 33803 2017004 2,040.00 EVENT PLANNING
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
Vendor.# 363028 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
VICTORY SUN INC IN SUM OF$ CITY OF CARMEL
PO BOX 199114 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
INDIANAPOLIS, IN 46219
Payee
$2,040.00
Purchase Order#
ON ACCOUNT OF APPROPRIATION FOR
Community Relations Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION,
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
33803 2017004 43-593.00 $2,040.00 1 hereby certify that the attached invoice(s),or 2/6/17 2017004 $2,040.00
1203 Encumbered 101 1203 101
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesday, February 21,2017
Heck, Nancy
Director
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20
Cost distribution ledger classification if claim paid motor vehicle highway fund.
Clerk-Treasurer
V ATG - - Y 5 U N
PR A. DVE. RT. I S .I N EVENTS
INVOICE NO. 2017004INVOICE DATE: 2/6/2017
Victory Sun Inc: : .
Vanessa Stiles ;.
PO Bok 199114
Indianapolis,.IN 462.19.
317.696:7102.
INVOICE T0: Megan McVicker
City.of Camel
O
- ne Civic Square: .
Carmel, Indiana-46032
DATE ACTIVITY DESCRIPTION COST
ecem er ,and January . vent anagement; Public See detailed activity.s eet
2017 Relations.and Advertising. for description -$2,046.00
NV
OICE.TOTAL
2,040.00
Tha
nk you.for.choosing: Victory Sun.
Winning relationships make:you- THE star:
�ti -�O . pt Po . g3$0
2017004
Activity Description Victory Sun, Inc.
Date Activity Hours Tota
Edit copy to B105 holiday tags; Update MM re: date for
12/1/2016 SNC tix concert give away on 12/17 0.75 $63.75
Social media for week of 11/28-12/2; Review WITS spot
and send to MM for review and approval; Provide WTTS
12/2/2016 approval on spot and confirm flight 2.5 $212.50
Obtain and provide approval to B105 for spot and follow-
up with edits sent to B105 sales rep re: tag copy and on
memo invoice to allocate EOY dollars; Emails with WZPL
12/5/2016 re: Jingle Jam tix 1 $85.00
Review and edit WTTS call to action page to get CD
12/7/2016 sampler; Email MM memo invoice form B105 0.5 $42.50
Follow up on Jingle Jam ticket giveaway completed over
12/8/2016 the weekend 0.5 $42.50
Social media for week of 12/5-12/9; Phone call MM re:
question via social media re: photos from Holiday in the
12/9/2016 District 1.75 $148.75
Provide MM with estimated attendance at 2016
12/13/2017 Oktoberfest; Emails with Jimia re: 2017 Oktoberfest date 0.5 $42.50
Follow up with Peace Water Winery re: inquiry that came
12/14/2016 in via social media 0.25 $21.25
Phone call MM re: Holiday in the District photo follow-up
12/15/2016 and answer to guest's question 0.25 $21.25
Social media week of 12/12-12/16; Emails confirming
12/16/2016 with B105 and MM for 12/17 2.5 $212.50
Phone call from B105 promo team to give them directions
12/17/2016 to get to All Things Carmel 0.25 $21.25
12/23/2016 Social media week of 12/19-12/23 2 $170.00
12/28/2016 Phone call MM re: dates for 2017 events 0.25 $21.25
Email MM article on outdoor stage equipment regulations
going into 2017; Email with B105 rep requesting names
12/29/2016 and feedback on 12/17 ticket give away 0.5 $42.50
12/30/2016 Social media week of 12/26-12/30 2 $170.00
1 of 2
2017004 City of Carmel detailed activity
1/3/2017 Emails with KA 0.25 $21.25
Social media week of 1/2-1/6; Emails with KA to schedule
1/6/2017 time to meet 1.25 $106.25
Emails with 8105 rep re: winners to name in social media
post; Emails with MM re: social media, holiday promotions
1/9/2017 in Dec. 0.25 $21.25
Meeting KA at Soho; Phone call MM re: 2017 purchase
1/10/2017 orders, carts, development, shirts 1.5 $127.50
1/11/2017 Email to NH re: status of partnerships with Oktoberfest 0.25 $21.25
Phone call and emails WFYI re: Winefest 2017; Phone call
NH re: Oktoberfest 2016 and 2017; Add new
Wine/Meadery to prospect list for AOW as per emails with
1/12/2017 MM 1.25 $106.25
Social media week of 1/9-1/13; Email MM re: approval om
1/13/2017 Winefest with WFYI for 2017 2 $170.00
Develop AOW winery save the date postcards and send to
1/16/2017 MM for review and approval 0.5 $42.50
Schedule meeting with WTTS rep and emails re: Mikesells
1/23/2017 cross promotion; Schedule client meeting with MM 0.75 $63.75
Emails with MM re: strategy and evaluation for Winefest
1/24/2017 investment and research for 2017 initiatives 0.25 $21.25
1/31/2017 Confirm Winefest with WFYI 0.25 $21.25
TOTAL $2,040.001
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2017004 City of Carmel detailed activity