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HomeMy WebLinkAbout02 February 15 MinutesCRC Meeting, February 15, 2017 1 CARMEL REDEVELOPMENT COMMISSION Meeting Wednesday, February 15, 2017 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Henry Mestetsky Present Treasurer Christine Pauley Not Present Member Bill Brooks Present Electronically following Executive Director Report. Member Jeff Worrell Present Member Michael Kerschner Not Present Executive Director Corrie Meyer Present Deputy Director Michael Frischkorn Present Office Manager Michael Lee Present City Attorney Ashley Ulbricht Present Legal Consultant Karl Haas Present Bond Counsel Bruce Donaldson Present President Bill Hammer called the meeting to order at 6:39 p.m. The Pledge of Allegiance was said. Public Hearing Mr. Donaldson presented an overview of the Midtown West project lease that is the subject of the public hearing. Mr. Hammer opened the public hearing at 6:40 p.m. No one spoke for or against. Mr. Hammer closed the public hearing at 6:41 p.m. Bid Opening Mr. Frischkorn presented and opened four bids for the Palladium 4th Floor buildout to the Commission. Staff will review the proposals and return to the Commission with a recommendation. Approval of Minutes The January 18, 2017 minutes were amended to reflect the Mr. Brooks had been present “electronically” rather than “telephonically.” This more accurately reflected Mr. Brooks’s participation. Mr. Mestetsky moved to approve the January 18, 2017 minutes. Mr. Bowers seconded. Approved 4-0. Financial Matters Mr. Lee stated the Commission’s end of the month December balance totaled $3,127,267 and, including the restricted funds, the balance totaled $7,670,177. Update on Outstanding Receivables Mr. Lee stated there are two outstanding receivables: 1) Project Blue invoices of $15,643. 2) Initial Energy Consumption Fee for The Mezz of $173,205 Approval of Claims Mr. Lee stated that there are non-operating invoices in the amount of $92,688.82. CRC Meeting, February 15, 2017 2 Mr. Lee requested the Commission to approve the non-operation invoices in the amount of $92,688.82. Mr. Bowers moved to approve, seconded by Mr. Worrell. Approved 4-0. Mr. Lee stated that there are disbursements from the City Center Phase II Bond fund in the amount of $1,104,275.58. Mr. Worrell moved to approve, seconded by Mr. Bowers. Approved 4- 0. Mr. Lee stated that there is a disbursement to be paid out of the Midtown Phase 1A Bond fund in the amount of $825,162.85. Mr. Bowers moved to approve, seconded by Mr. Mestetsky. Approved 4-0. Mr. Lee stated that there is a disbursement to be paid out of the 2016 TIF Bond in the amount of $73,281.00. Mr. Bowers moved to approve, seconded by Mr. Worrell. Approved 4-0. Approval of Change Order – Action Item #1 Mr. Lee stated that there is a change order for the City Center Phase II site work bid package in the amount of $3,525.00. The change order is to pay for additional gravel at the site to address muddy conditions. Mr. Worrell moved to approve, seconded by Mr. Mestetsky. Approved 4-0. Executive Director Reports with Update on Properties Mrs. Meyer said that there is a lot of activity with CRC projects. Mrs. Meyer highlighted a few projects. The Duke Energy transmission and distribution line relocation is proceeding with geotechnical boring occurring in the coming weeks. The Center Green ice rink project is proceeding through design with the size being slightly smaller than an NHL regulation rink. Monon and Main project will start once the power line is moved. Midtown West project is moving ahead on the financing side. Midtown East north garage is shaping up with panels proceeding. The Park East garage is nearing completion. The Veterans Way bridge will be complete in October 2017 because of long lead times. Mrs. Meyer introduced Mr. Kevin Osburn of Rundell Ernstberger & Associates to present the Monon Trail Urban Section project. The technical issues were resolved and Mr. Brooks is now present. Committee Reports The Finance Committee met on February 13, 2017. The committee reviewed the budget with Mr. Lee and looked at the possibility of prepaying some obligations. Mr. Lee made changes to the financial report. The Architectural Review Committee met on February 7, 2017. Mrs. Meyer provided an overview of the meeting wherein the Committee reviewed plans for the Monon Trail project and the Center Green ice rink and Christkindl market. The committee also looked at an early rendering of the Midtown West apartment building. The office building on Midtown West has been approved for architecture. Old Business Action Item #2: Approval of Sophia Square plaza deed transfer Mrs. Meyer asked that this item be left on the table this month. Action Item #3: Approval of Monon Trail-Urban Section landscape architecture proposal Mrs. Meyers presented the proposal that would allow Rundell Ernstberger & Associates to move to the next phase of the project. Mr. Worrell moved to approve the proposal. Mr. Mestetsky CRC Meeting, February 15, 2017 3 seconded. Mr. Bowers asked where the City Council is on the further funding of the project. Mrs. Meyer met with the Council members about the project and they seemed comfortable with the cost and the sources highlighted. Mr. Worrell stated that the funding is available. Approved unanimously. New Business Action Item #4: Approve Resolution 2017-02 re: Approving Lease for Midtown West project Mr. Donaldson explained how the lease would be used to finance the Midtown West garage. Mr. Bowers moved to approve. Mr. Mestetsky seconded. Approved unanimously. Action Item #5: Accept bid for purchase of former Arby’s parcel Mr. Frischkorn presented the recommended bid to the Commission for its consideration. Mr. Worrell asked what the value to the City would be. Mr. Frischkorn stated that the City would benefit from not having to build the roads around the project, additional parking, and an additional building. Mr. Bowers noted that the property is not easy to redevelop because of its size and the zoning requirements. Mr. Hammer brought up an outstanding receivable from the developer, Anderson Birkla. Mr. Lee noted that the developer is still within the terms of the agreement. Mr. Mestetsky moved to approve. Mr. Worrell seconded. Approved unanimously. Action Item #6: Accept proposal for Tarkington garage trash room remodel Mr. Lee presented the recommended proposal to the Commission. Mr. Lee noted that the Commission had received three proposals. Mr. Bowers moved to approved. Mr. Mestetsky seconded. Approved unanimously. Action Item #7: Accept engagement letter for real estate legal services Mr. Frischkorn recommended acceptance of the engagement letter with Harrison Moberly. This is part of the continuing effort to diversify the Commission’s legal representation. Mr. Bowers moved to approve. Mr. Mestetsky seconded. Mr. Worrell recused himself from voting on this matter because of a business relationship with the firm though non-pecuniary. Approved 4-0-1. Other Business Adjournment Mr. Bowers moved the meeting be adjourned subject to the execution of documents, seconded by Mr. Mestetsky. The meeting was adjourned at 7:33 p.m. The next regularly scheduled meeting is Wednesday, March 15, 2017 at 6:30 p.m. An executive session was held prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice.