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Home My WebLink AboutCHA Consulting/Eng/Adl Serv #4/120,350/96th Street at Keystone Parkway – Additional DesignCHA Consulting, Inc. Engineering Department = 2017 Appropriation # 2016 COIT Bond Fund; P.O. #100264 Contract Not To Exceed $120,350.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of.Carmel and CHA Consulting, Inc. (the "Professional'), as City Contract dated February 17, 2016 shall amend the terms of the Agreement by adding the additional services to be.provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA CHA Consulting, Inc. by and through its Board of Public Works and Safety 4e�:,, d, Presiding Offic e, M ber Date: Lori S. Date: ATTES . 'tine Pa ey, Cle - r��-. Date: f / jS;rmt-t,1tdS.r<k Gn d.Sm1F. $1n,,dgQ017Y"ACm.hiq. Inc.ASA UA—VJ7/2017 I33011 T- Authorized Signature 1 J/lu,AAV S i t Printed Name 5�� tv'vP i) ►CZ t'� a iC�'tr� � Title FID/TIN: I - i CL, ;Last Four of SSN if Sole Proprietor: Date: 3117- / 11 Scope: — EXHIBIT "A" The Professional shall provide the following additional services during Calendar Year 2017: 1. Additional Roadway Design required to redesign grading and drainage to further reduce the project footprint as discussed during the meeting on 9/26/16. The final grading and right of way lines to reduce the project footprint were finalized on 10/17/16. The estimated fee for this work is $26,200, and accepted by the City on 3/6/17. This includes the following updates: • Plat No. 1 • Plan & Profile Mainline, Keystone Pkwy • Plan & Profile, 96th Street • Construction Details, Keystone Pkwy • Construction Details, 96th Street • Cross Sections • Erosion Control Plans • Quantities and Cost Estimate • QA/QC 2. -Additional Roadway Design required to reduce full depth pavement area by updating the design to use milling and resurfacing of existing Keystone Pkwy, north of 98th Street to reduce project construction cost. This redesign was submitted with Stage 3 plans on 12/16/16 and includes a - -- - - reduction of 5;070 SYS of full depth pavement. --The original estimated fee for this work was $20,900.- - A reduced fee of $15,000 was presented to account for rework included in the original contract due to the size and complexity of the project, and accepted by the City on 3/13/17. This includes the following updates: • Typical Cross Sections • MOT Details • Plan & Profile Mainline, Keystone Pkwy • Construction Details, Keystone Pkwy • Cross Sections • Quantities and Cost Estimate • QA/QC 3. New ADA sidewalk ramp standards have been implemented across all projects within public rights of way per the latest release of the PROWAG on 3/21/16. These guidelines were implemented after the original contract was signed. As a result of the updated guidance materials, we were required to add ramp detail sheets with the road plans to clearly detail the constructability of each ramp with cross slopes and elevations. The original estimated fee for this work was $11,500. A reduced fee of $5,750 was presented since the City doesn't require the same level of detail required by INDOT, and accepted by the City on 3/13/17. This effort required the modification/addition of 35 ramps details being added to the project including: • Ramp Details (35) • QA/QC 4. During the citywide project meeting on 1/4/17, the Letting for this project was moved from March 15, 2017 to June 21, 2017. As a result of the deferral of the Letting date, CHA's involvement will continue for an additional 3 months to support the city to address any design requests during right "EXHIBIT - • /efZ Schedule: Fee: of way negotiations. The original estimated fee for this work was $31,000. A reduced fee of $15,500 was presented to account for rework included in the original contract due to the size and complexity of the project, and accepted by the City on 3/13/17. This includes the following updates: • Typical Cross Sections • MOT Details • Plan & Profile Mainline, Keystone Pkwy • Construction Details, Keystone Pkwy • Cross Sections • Quantities and Cost Estimate • QA/QC 5. Additional Utility Coordination required to extend design services from March 15, 2017 to June 21, 2017. The original estimated fee. for this work was $40,000. A reduced fee of $32,900 was presented, and accepted by the City on 3/13/17. - The reduced fee includes the following: • Reduced future meetings to 3 one-on-one meetings with individual utilities. • Meetings will be held with Jon Korff and a lower level engineer for note taking. • Removed easement location review. • Adjusted for work that has been completed since supplement was submitted. 6. Additional design effort to perform design changes requested by Utilities outlined in the email on February 24, 2017. The estimated fee for this work is $25,000, and accepted by the City on 3/6/17. This includes the following updates: • Underground Detention and Calculations • Plan & Profile Mainline, Keystone Pkwy - -- — • Construction Details, Keystone Pkwy • MSE Wall Details • Structure Data Tables and Calculations • Cross Sections • Quantities and Cost Estimate • QA/QC The work set out in "Exhibit A" of this Additional Services Amendment #4 shall be performed by Professional during Calendar Year 2017. The following adjustment shall be made to the fee for the relevant services. ASA #4 Total $120,350.00 °DCHIBIT A Z &F" Base Revised Task Description Type Agreement + ASA #4 Total ASA #3 Section 105 Roadway and Traffic Design LSUM $272,600.00 $87,450.00 $360,050.00 Section 110 Utility Coordination (United Consulting) Hourly NTE $62,800.00 $32,900.00 $95,700.00 ASA #4 Total $120,350.00 °DCHIBIT A Z &F" Ci,3ty�fCarm�� INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 9 of 1 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 100264 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 FORM APPROVED BY -STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 3/14/2017 368938 Project 16 -ENG -05; Contract Date 02.17.16 C H A CONSULTING City Engineering's Office VENDOR. 300 SOUTH MERIDIAN SHIP 1 Civic Square UNION STATION TO Carmel, IN 46032 - INDIANAPOLIS, IN 46225 - Kate Lustig PURCHASEID BLANKET CONTRACT PAYMENTTERMS FREIGHT 13626 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 . Fund:O Account: 94-650.04 1 Each Send Invoice To: COIT Bond Fund ASA 4 - 96th Street at Keystone Parkway - Additional Design $120,350.00 $120,350.00 Sub Total $120,350.00 Skip Tennancour American Structurepoint, Inc. - - 0 8425 Wicklow Way f Brownsburg, IN 46112 r Mf 2016 COIT Bond PLEASE INVOICE, IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $120,350.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND. VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman Douglas Haney TITLE Director Corporation Counsel CONTROL N0. 100264 CLERK -TREASURER