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Home My WebLink AboutBPW 3-15-17Board of Public Works and Safety Meeting AGENDA Wednesday, March 15, 2017 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Mayor James Brainard called the meeting to order at 10: 03 a. m. MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn MINUTES Minutes for the March 1, 2017, Regular Meeting were approved 2-0 (Mayor Brainard abstained) BID/QUOTE OPENINGS AND AWARDS Bid Award for 2017 Pickup Trucks; Board Member Burke Moved to approve awarding the bid to Pearson Ford in the amount of $601,04 7. 00. Board Member Watson seconded. Request Approved 3-0. Bid Opening for Rangeline Road and City Center Drive Roundabout; Mayor Brainard opened the bids and read them aloud: Company Amount Rieth-Riley Construction $1,516,487.52 E&B Paving $1,922,000.00 Bid Opening for Hazel Dell + Keystone Parkway Roundabout Site Improvements; Mayor Brainard opened the bid and read it aloud: Company Amount Smock Fansler Corporation $2, 961,546 50 Bid Opening for 16 -ENG -23, 16 -ENG -24, and 16 -ENG -25 Intersection Improvements; Mayor Brainard opened the bids and read them aloud: Company Amount Rieth-Riley Construction $3,556,932.93 E&B Paving $3,846,139.53 White Construction $3,336,000.00 Bid Opening for Multi -Use Path Along Ditch Rd from 106`h St to 116`h St (16 -ENG -20); Mayor Brainard opened the bids and read them aloud: Company Amount Rieth-Riley Construction $1,256,093.94 Yardberry Landscape $1,237,532.00 Millenium Contractors $1,205,628.00 Eagle Valley $1,287,787.75 PERFORMANCE RELEASES Resolution BPW-03-15-17-01; Geico Parking Lot; Storm Water Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BP W-03-15-1 7-02; Ashmoor Subdivision; Concrete Curbs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Bartlett Tree Experts; ($75, 000.00); Tree Work — Urban Forestry; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3- 0. Request for Purchase of Goods and Services; D L Z Indiana, Inc.; ($286,408.50); 126th Street and Gray Road Roundabout, 136`h Street and Gray Road Roundabout, Gray Road Culvert — Construction Inspection; Additional Services #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Ryden Arts; ($18, 000.00); Range Line Road Corridor Roundabouts Sculpture Concept; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; The City of Indianapolis; Interlocal Cooperation Agreement Related to Improvements to the 96`h Street Corridor From Haverstick Road to Priority Drive West; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Indy Trolley, LLC; ($12,147.50); Transport People Through the Carmel Arts & Design District and City Center Area on Various Occasions; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Williams Creek Management; ($16,920. 00 and $116,632.90); Hawthorne Drive & Carey Road RAB #16 -ENG -09; Change Order #1 and #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets (Addendum); Arts Festival; September 22-24, 2017; 6:00p. m. — 8: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Run/Walk; August 31, 2017; 5: 00 p.m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Run/Walk; July 4, 2017; 8: 00 a. m. — 9:30 a. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Gazebo; Wedding; May 20,2017; 3: 00 p. m. — 5: 30 p. m. (Rehearsal on May 19,2017; 4: 30 p. m. — 7:30 p.m.); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Reflecting Pond; Submarine Convention; August 4, 5, and 6,2017,- 8:00 a.m. — 5: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Woodwind Studio Spring Recital; May 21, 2017; 12: 00 p. m. — 6: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; International Yoga Day Celebration; June 25, 2017; 6:30 a.m. —12:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Wedding; September 30, 2017; 9: 00 a. m. — 6: 00 p. m. (Rehearsal on September 29, 2017; 4:00 p. m. — 7:00p. m.); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Thanking First Responders "Community Champions"; May 4, 2017; 1:30 p.m. — 8: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3- 0. Request to Use Gazebo; National Day of Prayer — Prayer for Country and Carmel; May 4, 2017; 11:00 a.m —1:30p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Homeowners Meeting; April 23 and October 19, 2017; 6: 30 p. m. — 8:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Streets/Fountain Area/Sophia Square; Carmel Event; April 5, 2017; 8: 00 a. m. — 8: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Secondary Plat; Village of West Clay Section 15002B; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat; Kensington Green; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Re plat of Block "B "; The Cottages at Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat; Sanctuary at 116`h Street, Section 4B; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction; Spring Mill Road B/W 111th Street to 1000' North of Creekwood Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; Retreat Condos 9800 Wesyield Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 401 Kimbrough Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance;. 14034 Finnhorse Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 12174 Woods Bay Place; Board Member Burke moved 'to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; Retreat Condos 9800 Wesyield Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 401 Kimbrough Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 14034 Finnhorse Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 12174 Woods Bay Place; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Dedication & Deed of Public Right of Way; 1132 South Rangeline, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Mayor Brainard recessed the meeting at 10:17 a. m. Mayor Brainard reconvened the meeting at 10:29 a. m. Bid Award for Rangeline Road and City Center Drive Roundabout;; Board Member Burke Moved to approve awarding the bid to Rieth-Riley Construction in the amount of $1,516,48 7.52. Board Member Watson seconded. Request Approved 3-0. Bid Award for Hazel Dell + Keystone Parkway Roundabout Site Improvements;; Board Member Burke Moved to approve awarding the bid to Smock Fansler Corporation in the amount of $2,961,546 50. Board Member Watson seconded. Request Approved 3-0. ADJOURNMENT Board Member Burke adjourned Christine S. Pa ey — Clerk-Tre rer at 10:32 a.m. Approved ayor James Brainard ATTEST: Christine . Pa ley lerk-T easurer 1 1