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Home My WebLink AboutCrossRoad Engineers, P.C./Eng/Adl Serv #24/379,700/Guilford Road/Carmel Drive, Guilford Road/City Center Drive, Carmel Drive/City Center Drive Roundabouts – Construction InspectionCrossRoad Engineers, P.0 Engineering Department- 2017 Appropr'iatio'n # General Obligation Bonds Fund; P.O. # 100343 e Contract Not To Exceed $379,700.00 ADDITIONAL SERVICES AMENDMENT.TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ('Agreement') entered into by and between the City of Carmel and CrossRoad Engineers, P.C. (the "Professional''), as City Contract dated March 16, 2016 shall amend the terms of the Agreement by adding the additional services- to be provided by Professional consistent with:the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise.be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety 'James Brainard; Presiding Officer Date: Mary Ann: rke, Vber Date: 7 Lori S.atsonber Date: /1 / a 7 "i,Cinm..�ItilS,.: A; Q,..J. S,a'£n,:"„ruugl`n17Cmuoxl Ge ,ert, As,\ el.tdx; V1'J1117 tR:SY.1.�t1 CrossRoad Engineers, P.C. VV a 't e -z" k(Jtf i C__ Printed Name Title 2 F.1D/TIN: Last Four of SSN if Sole Proprietor: Date: April 4, 2017 Mr. Jeremy Kashman, City Engineer City of Carmel One Civic Square Carmel, IN 46032 Re: Project No. 16 -ENG -23, Roundabout at Guilford Road and Carmel Drive Project No. 16 -ENG -24, Roundabout at Guilford Road and City Center Drive Project No. 16 -ENG -25, Roundabout at Carmel Drive and City Center Drive Fee Proposal for Construction Inspection Services Dear Jeremy: We are submitting a fee proposal to provide full-time construction inspection services for the above projects. These projects have been bid and will be sequentially built under one construction contract. The first project is scheduled to start construction May 1, 2017 and the last project is scheduled to be substantially completed October 3, 2017. Final completion of all three is scheduled for October 17, 2017. Below is a listing of individuals we expect to be using on this project: Trent E. Newport Lance Stahley Curtis Holcom, Justen Hochstetler To Be Named To Be Named Director Resident Project Representative Project Inspectors Assistant Project Inspectors CADD Technicians (As Builts) During the major construction duration (estimated 9 weeks for 16 -ENG -25, 7 weeks for 16 -ENG -24, and 7 weeks for 16 -ENG -23), we have budgeted 8 hours per week for the Director, 24 hours per week for the Resident Project Representative, 50 hours per week for the Project Inspector, and 50 hours per week for the Assistant Project Inspector. For 2 weeks prior to major construction beginning on each project, we have budgeted 2 hours per week for the Director and 10 hours per week for the Resident Project Representative for utility coordination. For 2 weeks after substantial completion, we have budgeted 8 hours per week for the Director, 16 hours per week for the Resident Project Representative, and 24 hours per week for the Project Inspector for construction punch list items. All of this work will be performed on an hourly basis in accordance with the attached schedule of hourly rates. These budgeted hours, with the corresponding billing rates, yield the estimated costs per project.as shown on the attached spreadsheets. To assist with the on-site material testing, we will utilize the services of Earth Exploration, Inc. Attached are.proposals for their anticipated services. If you should have any questions or need any further information, please do not hesitate to call me or Trent Newport. Sincerely, 'EXHIBIT • 3417 Sherman Drive 0 Beech Grove, Indiana 46107 ■ Tel 317.780.1555 E Fax 317.780.6525 Roundabout Construction at Guilford Road and Carmel Drive Project No. 16 -ENG -23 Estimated Costs for Construction Inspection ACTIVITY3 70 miles/wk x 9 weeks ASST PROD ' The proposed fee for these estimated hours is as follows: 140 miles/wk DIR 1E5 PROI REP PROJ INSP�� OADDTECH „.. �.� Billing Rate Total Hours Direct Labor Costs INSP $150.00 Utility Coord before Const 2 wks 4 20 0 0 0 Major Const Duration 7 wks 56 168 350 350 0 After Major Const 2 wks 8 32 48 0 0 Complete Final Record* 4 wks 8 40 40 0 8 TOTAL HOURS 76 260 438 350 8 * Includes "As -Built' information 70 miles/wk x 9 weeks $327.60 The proposed fee for these estimated hours is as follows: 140 miles/wk x 2 weeks DIRECT LABOR COSTS -- Res. Proj. Rep. (Major) 350 miles/wk x 7 weeks Personnel Class Billing Rate Total Hours Direct Labor Costs Director $150.00 76 $11,400.00 Resident Proj. Rep. $115.00 260 $29,900.00 Project Inspector $95.00 438 $41,610.00 Asst. Proj. Inspector $75.00 350 $26,250.00 CADD Technician $85.00 8 $680.00 TOTAL DIRECT LABOR COSTS $109,840.00 DIRECT NON - LABOR COSTS -- MILEAGE Direct Non -Labor Costs Budgeted mileage rate is $0.52 /mile Director 70 miles/wk x 9 weeks $327.60 Res. Proj. Rep. (Util. Coord.) 140 miles/wk x 2 weeks $145.60 Res. Proj. Rep. (Major) 350 miles/wk x 7 weeks $1,274.00 Proj. Inspector (Major) 350 miles/wk x 7 weeks $1,274.00 Asst. Proj. Inspector (Major) 350 miles/wk x 7 weeks $1,274.00 Res. Proj. Rep. (After Major) 70 miles/wk x 2 weeks $72.80 Proj. Inspector (After Major) 140 miles/wk x 2 weeks $145.60 ON-SITE MATERIALS TESTING See attached on-site material testing proposal from Earth Exploration. $3,675.00 TOTAL DIRECT NON -LABOR COSTS $8,188.60 TOTAL ESTIMATED COSTS $118,028.60 USE $118,100.00 "EXHIBIT --,A 26� CONSTRUCTION SERVICES AND MATERIALS TESTING COST ESTIMATE CARMEL ROUNDABOUTS 16 -ENG -23 to 25 CARMEL, INDIANA EEI PROPOSAL NO. P1-17-253 "B HIBIT J " Overtime/After hours work not included in Estimated Cost All Time is considered portal to portal ly' FIELD TESTING AND OBSERVATION SERVICES 16 -ENG -23 Guilford Rd. and Carmel Dr. Subarade Testing Engineering Technician 10 hours $35.00 / hr $350.00 Backfill and Subbase Testing Engineering Technician 20 hours 35.00 / hr $700.00 Concrete Testing Engineering Technician 24 hours 35.00 /hr $840.00 Subtotal $1,890.00 EQUIPMENT AND TRANSPORTATION Dynamic Cone Penetrometer 1 days $30.00 /day $30.00 Lightweiaht Deflectometer 4 days $200.00 /day $800.00 Transportation 14 trips 20.00 /trip $280.00 Subtotal $1,110.00 ENGINEERING AND ADMINISTRATION Construction Services Manager 5 hrs $100.00 / hr $500.00 Secretarial 5 hrs 35.00 / hr 175.00 Subtotal $675.00 Estimated Total Cost $3,675.00 "B HIBIT J " Overtime/After hours work not included in Estimated Cost All Time is considered portal to portal ly' Roundabout Construction at Guilford Road and City Center Drive Project No. 16 -ENG -24 Estimated Costs for Construction Inspection y ACTI\%ITY'' $0.52 /mile 3 jSs �v, A OJ RES Director The proposed fee for these estimated hours is as follows: x 9 weeks IR PROD REP PROD INSP CADD INSP. TECH Utility Coord before Const 2 wks 4 20 0 0 0 Major Const Duration 7 wks 56 168 350 350 0 After Major Const 2 wks 8 32 48 0 0 Complete Final Record* 4wks 8 40 40 0 8 TOTAL HOURS 76 260 438 350 8 * Includes "As -Built' information $0.52 /mile Director The proposed fee for these estimated hours is as follows: x 9 weeks Res. Proj. Rep. (Util. Coord.) DIRECT LABOR COSTS -- x 2 weeks Res. Proj. Rep. (Major) 350 miles/wk Personnel Class Billing Rate Total Hours Direct Labor Costs Director $150.00 76 $11,400.00 Resident Proj. Rep. $115.00 260 $29,900.00 Project Inspector $95.00 438 $41,610.00 Asst. Proi. Inspector $75.00 350 $26,250.00 CADD Technician $85.00 8 $680.00 TOTAL DIRECT LABOR COSTS $109,840.00 DIRECT NON - LABOR COSTS -- MILEAGE - MILEAGE Budgeted mileage rate is $0.52 /mile Director 70 miles/wk x 9 weeks Res. Proj. Rep. (Util. Coord.) 140 miles/wk x 2 weeks Res. Proj. Rep. (Major) 350 miles/wk x 7 weeks Proj. Inspector (Major) 350 miles/wk x 7 weeks Asst. Proj. Inspector (Major) 350 miles/wk x 7 weeks Res. Proj. Rep. (After Major) 70 miles/wk x 2 weeks Proj. Inspector (After Major) 140 miles/wk x 2 weeks ON-SITE MATERIALS TESTING See attached on-site material testing proposal from Earth Exploration. TOTAL DIRECT NON -LABOR COSTS TOTAL ESTIMATED COSTS USE Direct Non -Labor Costs $327.60 $145.60 $1,274.00 $1,274.00 $1,274.00 $72.80 $145.60 $3,495.00 $8,008.60 $117,848.60 $117,900.00 "EXHIBIT/A Lf 0_�7 CONSTRUCTION SERVICES AND MATERIALS TESTING COST ESTIMATE CARMEL ROUNDABOUTS 16 -ENG -23 to 25 CARMEL, INDIANA EEI PROPOSAL NO. P1-17-253 Overtime/After hours work not included in Estimated Cost All Time is considered portal to portal "EXHIBIT A • FIELD TESTING AND OBSERVATION SERVICES 16 -ENG -24 Guilford Rd. and City Center Dr. Subarade Testina Engineering Technician 10 hours $35.00 / hr $350.00 Backfill and Subbase Testing Engineering Technician 20 hours 35.00 / hr $700.00 Concrete Testing Engineering Technician 20 hours 35.00 /hr $700.00 Subtotal $1,750.00 EQUIPMENT AND TRANSPORTATION Dynamic Cone Penetrometer 1 days $30.00 /day $30.00 Lightweight Deflectometer 4 days $200.00 /day $800.00 Transportation 12 trips 20.00 /trip $240.00 Subtotal $1,070.00 ENGINEERING AND ADMINISTRATION Construction Services Manaaer 5 hrs $100.00 / hr $500.00 Secretarial 5 hrs 35.00 / hr 175.00 Subtotal $675.00 Estimated Total Cost $3,495.00 Overtime/After hours work not included in Estimated Cost All Time is considered portal to portal "EXHIBIT A • Roundabout Construction at Carmel Drive and City Center Drive Project No. 16 -ENG -25 Estimated Costs for Construction Inspection ACTIUItY DIR `RES PROJ 'PROJ'INSP SST PR A QJ Director The proposed fee for these estimated hours is as follows: x 9 weeks Res. Proj. Rep. (Util. Coord.) REP INSP CAUD TECH= Utility Coord before Const 2 wks 4 20 0 0 0 Major Const Duration 9 wks 72 216 450 450 0 After Major Const 2 wks 8 32 48 0 0 Complete Final Record* 4 wks 8 44 40 0 8 TOTAL HOURS 92 312 538 450 8 * Includes "As -Built' information $0.52 /mile Director The proposed fee for these estimated hours is as follows: x 9 weeks Res. Proj. Rep. (Util. Coord.) DIRECT LABOR COSTS -- x 2 weeks Res. Proj. Rep. (Major) 350 miles/wk Personnel Class Billing Rate Total Hours Direct Labor Costs Director $150.00 92 $13,800.00 Resident Proj. Rep. $115.00 312 $35,880.00 Project Inspector $95.00 538 $51,110.00 Asst. Proj. Inspector $75.00 450 $33,750.00 CADD Technician $85.00 8 $680,00 TOTAL DIRECT LABOR COSTS $135,220.00 DIRECT NON - LABOR COSTS -- MILEAGE Budgeted mileage rate is $0.52 /mile Director 70 miles/wk x 9 weeks Res. Proj. Rep. (Util. Coord.) 140 miles/wk x 2 weeks Res. Proj. Rep. (Major) 350 miles/wk x 7 weeks Proj. Inspector (Major) 350 miles/wk x 7 weeks Asst. Proj. Inspector (Major) 350 miles/wk x 7 weeks -Res. Proj. Rep. (After Major) 70 miles/wk x 2 weeks Proj. Inspector (After Major) 140 miles/wk x 2 weeks ON-SITE MATERIALS TESTING See attached on-site material testing proposal from Earth Exploration. TOTAL DIRECT NON -LABOR COSTS TOTAL ESTIMATED COSTS USE Direct Non -Labor Costs $327.60 $145.60 $1,274.00 $1,274.00 $1,274.00 $72.80 $145.60 $3,905.00 $8,418.60 $143,638.60 $143,700.00 "EXHIBIT a CONSTRUCTION SERVICES AND MATERIALS TESTING COST ESTIMATE CARMEL ROUNDABOUTS 16 -ENG -23 to 25 CARMEL, INDIANA EEI PROPOSAL NO. P1-17-253 FIELD TESTING AND OBSERVATION SERVICES 16 -ENG -25 Carmel Dr. and City Center Dr. Subgrade Testing Engineering Technician 12 hours $35.00 / hr Backfill and Subbase Testin4 Engineering Technician 20 hours 35.00 / hr Concrete Testing Engineering Technician 20 hours 35.00 /hr Subtotal Strength Specimens Beams Dynamic Cone Penetrometer Lightweight Deflectometer Transportation Construction Services Manager Secretarial LABORATORY TESTING SERVICES $420.00 $700.00 $700.00 $1,820.00 4 beams $35.00 / ea $140.00 Subtotal $140.00 EQUIPMENT AND TRANSPORTATION 1 days $30.00 /day 5 days $200.00 /day 12 trips 20.00 /trip Subtotal ENGINEERING AND ADMINISTRATION 5 hrs $100.00 / hr 5 hrs 35.00 / hr Subtotal Estimated Total Cost Overtime/After hours work not included in Estimated Cost All Time is considered portal to portal $30.00 $1,000.00 $240.00 $1,270.00 $500.00 175.00 $675.00 $3,905.00 naHIBIT A 7&-rY HOURLY BILLING RATES PERSONNEL CLASSIFICATION HOURLY RATE DESIGN Director $ 150.00 Senior Project Manager 130.00 Project Manager 115.00 Project Engineer 100.00 Assistant Project Engineer 85.00 CADD Manager 100.00 CADD Technician 85.00 Assistant CADD Technician 70.00 R/W Manager 95.00 R/W Buyer 150.00 INSPECTION Director $ 150.00 Resident Project Representative 115.00 Asst Resident Project Representative 105.00 Project Inspector 95.00 Assistant Project Inspector 75.00 SURVEY Survey Manager $ 120.00 Assistant Survey Manager 85.00 Survey Crew —1 Man 105.00 Crew Chief 85.00 Field Man 65.00 Researcher 80.00 Survey Technician 85.00 MISCELLANEOUS Mileage (per mile) $ 0.52 Other Direct Costs at cost +15% CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, Indiana 46107 Rates Effective through December, 2017 "EXHIBIT 1910S CONSTRUCTION MONITORING UNIT RATE FEE SCHEDULE ITEM DESCRIPTION UNIT PRICE C-1 Personnel for Consultation, Monitoring or Report Writing Including Travel Time A. Construction monitoring manager, per hour $100.00 B. Special testing and observations (e.g., proof -roll, structural steel and masonry observations) 60.00 C. Soils engineer, P.E., per hour 100.00 D. Senior project engineer, P.E., per hour 115.00 E Principal engineer, P.E., per hour 175.00 F. Special consulting, per hour 175.00 C-2 Engineering Technician for Performing Field Testing, Sampling or Monitoring Including Travel Time A. Regular time, (4 hour minimum), per hour 35.00 B. Overtime - over 8 hours per day, after 5:00 p.m. and Saturday, per hour 45.50 C. Sundays and holidays, per hour 52.50 (Technician certified by American Concrete Institute, INDOT and Troxler Electronic Laboratories) C-3 Senior Engineering Technician for Performing Field Testing, Sampling or Monitoring Including Travel Time A. Regular time, (4 hour minimum), per hour 35.00 B. Overtime - over 8 hours per day, after 5:00 p.m. and Saturday, per hour 45.50 C. Sundays and holidays, per hour 52.50 (Technician certified by American Concrete Institute, INDOT and Troxler Electronic Laboratories) C-4 Secretarial, per hour 35.00 C-5 SolgAggregate Testing A. Standard Proctor (ASTM D 698), per each 125.00 B. Modified Proctor (ASTM D 1557), per each 150.00 C. Verification of Proctor results (1 point), per each 65.00 D. Sieve analysis with decantation (coarse aggregate), per each 135.00 E. Special sample preparation, per hour 65.00 C-6 Concrete Testing A. Compressive strength testing of 6" X 12" concrete cylinders, per each 10.00 B. Compressive strength testing of 2" X 2" cubes, per each 10.00 C. Compressive strength testing of 3" X 3" grout prisms, per each 15.00 D. Flexural strength testing of 6" X 6" X 20" concrete beams, per each 35.00 C-7 Asphalt Testing A. Unit weight of asphaltic concrete cores, per each 35.00 B. Asphalt extraction and gradation, per each 185.00 C. Asphalt Marshall stability, flow and density (3 points per test), per test 350.00 D. Certified Bituminous Technician (sampling and testing at batch plant), per hour 65.00 C-8 Fireproofing Testing A. Density (Dry -back and Dimensions) ASTM E605, per test 30.00 B. Adhesion/Cohesion (ASTM E736), per test 30.00 C-9 Special Equipment A. Nuclear moisture -density gauge, per site visit 55.00 B. Concrete/asphalt coring machine, per site visit 120.00 C. Diamond core bit wear, per inch diameter/per inch depth 2.50 D. Torque wrench (600 ft -Ib), per site visit 50.00 E. Dynamic cone penetrometer, per site visit 30.00 C-10 Reimbursable Expenses A. Overnight living expenses, per person per day 100.00 B. Per diem, per person per day 35.00 C. Mileage for all personnel (company or private vehicle), per mile 0.50 D. Transportation, long distance telephone calls, shipping, facsimile transmissions or items not ordinarily provided by EEI Cost + 10% E. Up to 4 copies of all reports are normally provided. All copies in excess of 4, per 8W X 11" sheet 0.10 C-11 General A. All work must be authorized by a purchase order or letter of authorization. B. Unit prices will remain in effect for 60 days from date of quotation. C. Invoices submitted for payment are due within 30 days of the invoice date unless another payment schedule has been agreed upon prior to commencing the work. D. Invoices will be submitted once a month for services provided during that month. E. A service charge of IY2% per month (18% per year) will be added to all past due accounts. "EXHIBIT )4 One City of Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page:1 of 1 PURCHASE ORDER NUMBER JL FEDERAL EXCISE TAX EXEMPT 100348 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUSTAPPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SUPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED- REQUISITION NO. VENDOR NO. DESCRIPTION 4/10/2017 068025 Projects 16 -ENG -23,16 -ENG -24,16 -ENG -25; Contract Date 03.16.16 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR. 3417 S SHERMAN DR . SHIP 1 Civic Square TO Carmel, IN 46032 - BEECH GROVE, IN 46107 - Kate Lustig PURCHASEID BLANKET CONTRACT PAYMENTTERMS FREIGHT 14412 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 . Fund.0 Account: 94-650.04 1 Each Send Invoice To; General Obligation Bond ASA 24 - Guilford Rd/Carmel Dr, Guilford Rd/City Center, Carmel Dr/City Ctr - Inspection 'y $379,700.00 $379,700.00 Sub Total $379,700.00 Jill Newport A CrossRoad Engineers, P.C. 3417 Sherman Drive b `q Beech Grove, IN 46107 ". G.O./Storm Water Bonds " PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $379,700.00 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945�� AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman TITLE Director CONTROL NO. 100348 CLERK -TREASURER - Douglas Haney Corporation Counsel