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Home My WebLink AboutVictory Sun, Inc/Comm Rel/Adl Serv #1/5,440/Event Planning Services & Additional Services for Late Night on Main 2017Victory Sun, Inc. Community Relations - 2017 Appropriation 43-590.03, P.O. #100351 Contract Not To Exceed $5,440.00 �e�l ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and Victory Sun, Inc. (the "Professional'), as City Contract dated April 17, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: James Brainard Pr sidin Officer ate: Mary n Burke Member Date: '7 Lori S. Watson, giber Date: S .Christine Paule , Clerk -Treasurer Date: x//7117 [SAContactAProf.Sv & Goods Sv&C-pity Relafions12017Wiclory Soo, Inc ASAdoc:4/18/2017 9:14 AM] Victory Sun, Inc. By,.. Aut orizeW {/d��.Sign//atur sc 51 �-P I lP am- s Printed.Name PQ 5 t d tai" Title FID/TIN: 2.0 —50 2 Z- J 5 2 -- Last Four of SSN if Sole Proprietor: Date: VICTORY W `t1 N PR ADVERTISING EVENTS City of Carmel Community Relations Et Economic Development Department 2017 Additional Services Goal Assist the City of Carmel Community Relations Et Economic Development team to execute event logistics for four (4) "Late Night on Main" events in the Carmel Arts Et Design District Scope of Work • Serve on site for vendors and event partners to facilitate set-up, teardown and event execution for Late Night on Main Street events on the following dates: o Friday, May 26, 2017 o Saturday, July 1, 2017 o Saturday, August 19, 2017 o Saturday, October 7, 2017 Cost The above scope of work can be completed at an estimated amount of time of 64 hours and at a rate of $85 per hour ($5,440). Specialty materials and outside services paid for by Victory Sun, Inc. will be billed back to the City of Carmel at cost (without mark-up). Specialty materials and outside services include but are not limited to: graphic design, voice over, printing, postage, decorations and media buys. Cost includes parking fees and mileage incurred by Victory Sun Inc. for the duration of the project, provided all miles driven are within Indiana's Marion and surrounding eight counties. Presented by Vanessa Stiles 317.696.7102 vstiles@wearevictorysun.com I of I City ojCannel — 2017Addilional Services o fir Carmel. City INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER JLFEDERAL EXCISE TAX EXEMPT 100351. ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL,, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997. SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 4/11/2017 363028 EVENT PLANNING SERVICES & ADDL SERVICES FOR LATE Carmel, IN 46032- NIGHT ON MAIN 2017 VICTORY SUN INC Community Relations VENDOR PO BOX 199114 SHIP 1 Civic Square PAYMENT $55,440.00 TO Carmel, IN 46032- INDIANAPOLIS, IN 46219- PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT 14420 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund: 101 General Fund Account., 43-590.03 1. Each EVENT PLANNING SERVICES &ADDL SERVICES FOR LATE $55,440.00 $55,440.00 NIGHT ON MAIN 2017 Sub Total $55,440.00 SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 100351 CLERK -TREASURER AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. Nancy Heck Director Douglas Haney Corporation Counsel ter`` �."' •;) .. - "+�"�t- r�r r. °-� � 1 h SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 100351 CLERK -TREASURER AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. Nancy Heck Director Douglas Haney Corporation Counsel � 1 h Send Invoice To: Community Relations 1 Civic Square Carmel, IN 46032- PLEASE -INVOICE IN DUPLICATE DEPARTMENT ACCOUNT. PROJECT PROJECTACCOUNT AMOUNT PAYMENT $55,440.00 SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 100351 CLERK -TREASURER AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. Nancy Heck Director Douglas Haney Corporation Counsel