The URL can be used to link to this page

Home My WebLink AboutDB Engineering, LLC/Eng/Adl Serv #2/36,700/); Crooked Stick Drainage Improvements - DesignDB'Engineering' LLC Engineering Department - 2017 Appropriation-# 2016 Storm Water Bond Fund, - SPO: # 100419 Contract Not To Exceed $36,700.00 ADDITIONAL- SERVICES AMENDMENT TO AGREEMENT FOR-PROFESSIONALSERVICES THIS:AMENDMENT TO THE.AGREEMENT' FOR PROFESSIONAL SERVICES'( Agreement'.) entered into by and between the City of :Carmel and DB Engineenng,` LLC (the °Professional"), as City .Contract dated Jurie 1; 2016 shall amend the: terms bf the° Agreement by adding•the additional.' services to be .provided by -Professional consistent with`the St;ope of Work attached `hereto and incorporated:here ha—,Bhibjt-WTheibrn—s and conditions bf the Agreement hall not otFierwise be affected by this Additional S;erwces.Amendment and shall remam;1 full force .and effect -- - IN WITNESS WHEREOF, the parties hereto have made and. executed this Amendment as follows: :CITY OF CARMEI_,.INpIANA . DB Engmeedng1_LLC b and :throw h y g ,its Baard of Public oks and Safety. W By 8y: - A.e'2INI-�L1 �LI/ :: •iii _ May 1, 2017 Mr. Jarrod Huff, PE Carmel Engineering Department One Civic Square Carmel, IN 46032 Re: Fee Proposal Crooked Stick Lane Drainage Improvements Dear Mr. Huff, DB Engineering appreciates the opportunity to present the following proposal for Professional Civil Engineering Services for the above -referenced project. We are looking forward to working with you and the City of Carmel. Scope of Work DB Engineering understands that the scope of this proposal will be to alleviate the current issue of ponding storm water in and around the property address of 10810 Crooked Stick Lane. The work shall include project design and plan development for improvements necessary to remedy the current drainage conditions. Specifically, the scope of work shall include: 1. DB Engineering is anticipating the installation of two new inlets (one on each side of Crooked Stick Lane), a manhole and 250 feet of storm sewer pipe to connect to existing storm inlets. The existing inlets are located in between 10740 Crooked Stick Lane and 10704 Crooked Stick Lane. Curb and roadway demolition and restoration will be needed where new installation of structures and storm pipe is proposed. 2. VS Engineering, Inc. will complete the topography and site survey for the area of study. The survey limits are 800' along Crooked Stick Lane and 30' on either side of the roadway centerline. These limits will encompass the location of the drainage issue and the location of the existing inlets that will serve as the outlet for the improvements. 3. DB Engineering will perform a drainage assessment on the existing conditions. 4. DB Engineering will perform the storm sewer design per the City of Carmel Stormwater Technical Standards Manual and submit the calculations for review. Contours at 1 -foot intervals obtained from the Hamilton County GIS will be used in the design unless directed otherwise by the City of Carmel. Inlet capacity shall be designed for the 10 -Year flow with 50% of the sag inlet areas clogged. The allowable spread is limited to maintaining a 10 -foot "EXHIBIT �jI moving lane of traffic. Storm sewer pipe shall be designed for the 10 -Year flow and have a minimum size of 12 inches. 5. DB Engineering will provide a plan set at 30% and 100% completion. The 30% completion submittal will give the City of Carmel an opportunity to review the plans and design and provide comments on any desired changes prior to 100% completion of the plan set. The plan set submitted at 100% completion will be certified by a professional engineer. 6. DB Engineering will provide Quantities and a Construction Cost Estimate at 30% and 100% completion. The 30% completion submittal will give the City of Carmel an opportunity to review the quantities and estimate and provide comments on any desired changes prior to 100% completion. The quantities and estimate submitted at 100% completion will be certified by a professional engineer. 7. DB Engineering will provide Construction Inspection services for an estimated construction schedule of 6 weeks plus 2 weeks for ancillary items. Services include an Inspector observing/managing the site on a part-time basis, meetings, homeowner consultation, and general QC/QA. Also, taken into account are days that part-time inspection is not possible due to critical path work on-site that will require additional oversight. 8. DB Engineering does not anticipate the need for an IDEM Rule 5 permit, IDEM 401 Water Quality Certification, or IDNR Construction in the Floodway permit. If any state permits emerge as being required, they will be considered outside of this scope. Any local permits are anticipated to be completed by your office and are not included in this scope. We propose to furnish the services described above for the total fee summarized as follows: Design Fee $ 11,200 Survey $ 8,000 Construction Inspection $ 17,300 Direct Costs $ 200 Total Lump Sum Fee $ 36,700 Our proposal does not include: 1. Geotechnical Services 2. Right -Of -Way Engineering 3. Contractor Permits 4. Public Outreach 5. Maintenance of Traffic Should you have any questions or require further information, please feel free to contact me. Sincerely, DB ENGINEERING, LLC t � Vkam, PE, CPESC CC. Mr. Chris Ogg, PE - Assistant City Engineer, City of Carmel A- 2J3 Attachments °EXHIBIT Drainage Improvements Design and Plans Description Sr. Project Manager Engineer I Engineer II CADD Admin TOTAL HOURS Design Existing Site Analysis 2 4 6 Storm Sewer Design 2 8 10 Storm Sewer Report 2 16 18 Storm Sewer Submittal and Review 2 2 Plans Grading and Utility Plans 2 12 14 Demolition and Site Plans 2 12 14 Erosion and Sediment Control Plans 2 8 10 Construction Details Plans 2 4 6 Title and Index 2 4 6 Submittals (2) 2 2 Design Documents Construction Quantities and Estimate 4 8 12 Meetings Coordination with Carmel Engineering Staff (1 meeting) 2 2 TOTAL HOURS 26 0 36 40 0 102 PAY RATE $ 164.00 1 $ 135.001 $ 106.00 1 $ 76.001 $ 63.00 SUBTOTAL $ 4,264.00 1 $ $ 3,816.00 1 $ 3,040.00 $ - TOTAL $ 11,120.00 Other Direct Costs Survey Cost $ 8,000.00 Mileage and Site Visits $200 Construction Inspection $ 17,294.00 PROPOSED LUMP SUM FEE $ 36,700.00 "EXHIBIT City ®f Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER SHIPPING INSTRUCTIONS FEDERAL EXCISE TAX EXEMPT 100419 ONE CIVIC SQUARE 35-6000972. THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 5/4/2017 367070 Project 17 -SW -09; Contract Date 06.01.16 DB ENGINEERING, LLC City Engineering's Office VENDOR 101 WEST OHIO STREET SHIP 1 Civic Square SUITE 1515 TO Carmel, IN 46032 - INDIANAPOLIS, IN 46204 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 15117 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund.0 Account: 94-650.04 1 Each Send Invoice To: Jill Newport CrossRoad Engineers, P.C. 3417 Sherman Drive Beech Grove, IN 46107 G.O./Storm Water Bonds PLEASE INVOICE IN DUPLICATE 2016 Storm Water Bond ASA 2 - Crooked Stick Drainage Improvements - Design J $36,700.00 Sub Total $36,700.00 $36,700.00 DEPARTMENT I ACCOUNT I PROJECT I PROJECT ACCOUNT AMOUNT PAYMENT $36,700.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman Douglas Haney TITLE Director Corporation Counsel CONTROL NO. 100419 CLERK -TREASURER