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Home My WebLink AboutBPW 3-1-17Board of Public Works and Safety Meeting AGENDA Wednesday, March 1, 2017 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Mary Ann Burke called the meeting to order at 10: 00 a. m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn Mayor James Brainard was not present MINUTES Minutes for the February 15, 2017, Regular Meeting were approved 2-0 BID/QUOTE OPENINGS AND AWARDS Bid Opening for Painting of 500, 000 Gallon Water Tower; Board Member Burke opened the bids and read them aloud: Company Amount Classic Protective Undercoatings $618,900.00 TMI Coatings $944,000.00 Bid Opening for Civic Square Fountain Lights; Board Member Burke opened the bids and read them aloud: Company Amount Associated Controls and Design V6,554. 00 Smock Fansler $48,685.00 Bid Opening for 2017 Pickup Trucks, Board Member Burke opened the bid and read it aloud: Company Pearson Ford Amount $601,04700 Bid Award for #16 -SW -103 — Culvert Replacement Project —14, 76; Board Member Burke Moved to approve awarding the quote to OLCO in the amount of $418,198.85. Board Member Watson seconded. Request Approved 2-0. Bid Award for 12e Street and Gray Road Roundabout (Project # 16 -ENG -16), 136`h Street and Gray Road Roundabout (Project # 16 -ENG -54), and Gray Road Culvert Replacement — Culvert #165 (Project # 16-SW- 107); Board Member Burke Moved to approve awarding the quote to Rieth-Riley Construction in the amount of S3,205,200. 00 Board Member Watson seconded. Request Approved 2-0. Bid Award for Towne Road Roundabouts at 106th and 116th Street; Board Member Burke Moved to approve awarding the quote to Rieth-Riley Construction in the amount of $2,296,229.68. Board Member Watson seconded. Request Approved 2-0. Bid Award for Main Street Drainage — Guilford Road to 4th Ave SW, Board Member Burke Moved to approve awarding the quote to Morphey Construction in the amount of $400,623. 00. Board Member Watson seconded. Request Approved 2-0. Bid Award for Towne Road Trail Construction and Culvert Replacement; Board Member Burke Moved to approve awarding the quote to Globe Asphalt Paving Co., Inc in the amount of $503,892.58. Board Member Watson seconded. Request Approved 2-0. Bid Award for 2017 Vacuum Sweeper; Board Member Burke Moved to approve awarding the quote to Brown Equipment in the amount of $228,8 75. 00. Board Member Watson seconded. Request Approved 2-0. PERFORMANCE RELEASES Resolution BP W-03-01-1 7-01; Dairy Queen & Convenience; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($119,760. 00); Guilford Road — City Center to Main Street - Supplemental; Additional Services #21; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Globe Asphalt Paving Co., Inc. ($503,892.58); Towne Road Trail Construction and Culvert Replacement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Morphey Construction; ($400,623. 00); Main Street Drainage — Guilford Road to 4th Ave SW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; OLCO, Inc.; ($418,198.85); Culvert Replacement Project — 14, 76, Greentree Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction; ($3,205,200.00); 126th and Gray Road Roundabout, 136th and Gray Road Roundabout, Gray Road Culvert - Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Requestfor Purchase of Goods and Services; Rieth-Riley Construction; ($2,296,229.68); Towne Road and 106th Street and Towne Road and 116th Street Roundabout Improvements - Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Shrewsberry; ($10,100.00); 116`h Street and Towne Road Roundabout Landscape Improvements; Additional Services #4; Board Member Burke moved to approve. ,Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Indiana Department of Transportation; Local Public Agency Project Coordination Contract; Supplement Number #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Hittle Landscaping, Inc.; ($75, 000.00); City of Carmel West Maintenance 2017, -Additional Services Agreement #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Hittle Landscaping, Inc.; ($166,191.05); City of Carmel West Mowing 2017; Additional Services Agreement #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Hittle Landscaping, Inc.; ($204, 281.81); City of Carmel East Mowing, Maintenance and Landscaping 2017, -Additional Services Agreement #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Modern Outlook, LLC; ($9,360. 00); Water Distribution Cleaning; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2- 0. Request for Purchase of Goods and Services; Intera Incorporated; ($64,425. 00); Groundwater Engineering Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; F.A. Wilhelm Construction Co.; Stormtrap Underground Detention Basin ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($21.792.98 and $21,299.09); 106`h & Keystone Beam Replacement #16 -INS -01; Change Order #1 and #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; E&B Paving; ($3,073.21 and $885.00); Hawthorne Drive & Carey Road RAB #16 -ENG -09; Change Order 910 and #I1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($11,608.71); Pennsylvania & City Center #16 - ENG -27; Change Order #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Gradex; ($3,624. 11); 126`h Street Improvements 16 -ENG -04; Change Order 92; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; E&B Paving; ($7, 066.64); 136`h Street & Carey Road RAB; Change Order 49; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Smock Fansler; ($15,825.08); Keystone and Mail Landscape Project #15-10; Change Order #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Caucus Room/Palladium Center Green; Holiday at the Center Green; November 18, 2017,- 9:00 017;9:00 a.m. — 9: 00 p. m. (Palladium Center Green); November 15, 2017; 10:00 a.m. — 3: 00 p. m. (Caucus Room); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; St. Patrick's Day Celebration; March 18, 2017; 12: 00 p. m. — 5: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Palladium Center Green; Ice Cream Social Fundraiser Related to The Music Man Show at Civic; May 7, 2017; 9:00 a.m. — 3: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo/City Streets; 5KRun/Walk; October 7, 2017; 6:00 a.m. —11:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; Carmel Sprint Triathlon; April 30, 2017, 9: 00 a.m. —11: 00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Uniform Conflict of Interest Disclosure Statement; Gregory Webb. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Uniform Conflict of Interest Disclosure Statement; Douglas Haney. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Amend Deferred Compensation Plan for the City of Carmel; Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Amend Retirement Plan for the ,City of Carmel; Amendment #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variance; Penn Circle Outlet —12411 Pennsylvania St.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Commercial Standard Drawing Waiver; The Olivia on Main — Huntington Bank Commercial Entrance.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2- 0. Request for Replat; Lots 3 & 4 Cherry Tree Grove; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction; West 106th Street — Queens Manor Estancia Subdivisions; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 3780 Barrington Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 401 Shoemaker Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 3780 Barrington Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 401 Shoemaker Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke recessed the meeting at 10:10 a. m. Board Member Burke reconvened the meeting at 10:16 a. m. Bid Award for Painting of 500, 000 Gallon Water Tower; Board Member Burke Moved to approve awarding the bid to Classic Protective Undercoatings in the amount of $618,900. 00. Board Member Watson seconded. Request Approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:18 a.m. /C i C — lerk- eas rer Approved r -1111P-James B ainard ATTEST: C -Clerk- reasurer 1