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Home My WebLink AboutBPW Minutes 9-21-16Board of Public Works and Safety Meeting MINUTES Wednesday, September 21, 2016 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10: 01 a. m. MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk Jacob Quinn MINUTES Minutes for the September 7, 2016, Regular Meeting were approved 2-0 (Mayor Brainard abstained) BID/QUOTE OPENINGS AND AWARDS Bid Award for Carmel Drive Trail Project.; OLCO, Inc was the lowest and most responsive; ($480,236 45). Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Bid Award for Spring Mill Road Reconstruction: 106th Street to Main Street; Rieth-Riley Construction, Co was the lowest and most responsive; ($8,592,091). Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Bid Award for 16 -SW -57 Crooked Stick Drainage; DB Engineering, LLC was the lowest and most responsive; ($27,500). Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Bid Opening for Carmel Roundabout Landscape Improvements; Mayor Brainard opened the bids and read them aloud: Company Smock DLCO, Inc Amount $1,227,762 $1,324,083 Bid Opening for Roundabout Improvements at 106`h Street and Towne Road, 16 -ENG -39; Mayor Brainard opened the bids and read them aloud: 1 1 Company Amount Rieth-Riley $1,913,763.90 OLCO, Inc $1,988,505.36 Bid Opening for Pedestrian Crossings: 126`h Street and Rohrer Road, 16 -ENG -96; No bids were received. Bid Opening for Rock Salt Bid; Mayor Brainard opened the bids and read them aloud: Company Compass Minerals Cargill Morton PERFORMANCE RELEASES $111(per unit) $103.79(per unit) $88.71 (per unit) Resolution BPW-09-021-16-01; National Bank of Carmel; Erosion Control Measurers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($34,290. 00); Carmel Drive Path — Old Meridian Street to Monon Trail — Construction Inspection; Additional Services #22; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; DB Engineering, LLC; ($27,500. 00); Crooked Stick Drainage Improvements — Construction Inspection; Additional Services 91; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; DLCO, Inc.; ($480,23 6 45); Carmel Drive Trail - Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; OLCO, Inc.; ($73,836 2 7); Crooked Stick Drainage Improvements - Construction; Additional Services 91; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc. ($8,592,091.16); Spring Mill Road Reconstruction from 1061h Street to Main Street; Additional Services #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors, Inc. ($2,600); HVAC PM— Station 41; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Duke Energy; ($7.81); Outdoor Lighting Service Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW 09-21-16-02; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Ely Enterprises, LLC; ($4,500); Performance in the Arts & Design District; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Tallyn's Ridge Developer, LLC. ($40,98 7.50); Water Reimbursement for Water Main Extension Along 146`h Street from Station 0+00 to Station 5+90; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Boyd and Kalen Jackson; ($76,3 75); Water Reimbursement for Hoover Road Water Main Extension; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Prairie View Homeowners Association; ($20, 000); Agreement for Payment of Project Cost at the Large Pond Located in Section I of Moffitt Farm at Prairie View Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroachment Agreement; Prairie View Homeowners Association; Block B in Moffitt Farm at Prairie View Subdivision, Section 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use City Streets; Block Party; October 23, 2016; 3: 00 p. m. — 7:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Oktoberfest, October 1, 2016; 3: 00 p.m. —12:00 a.m.; Cindy Schleich, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Caucus Room; HOA Annual Meeting; November 14, 2016; 6:30 p.m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Resolution BPW 09-07-16-05 (AS AMENDED); A Resolution Setting 2017 City and Participant Contribution Rates for the City of Carmel Employee Health Benefit Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Easement; Boyd & Kalen Jackson; 12085 Hoover Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Easement; Judy A. Ooley; 0 Gray Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Easement; Judy A. Bardonner 213 & Micheele Ooley 1; 14520 Gray Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions/Sidewalk Closure/Open Pavement Cuts; Spring Mill Road South of 131 sr Street/Spring Mill Road South; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane RestrictionslOpen Pavement Cut, 260 2nd Street SW,- Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Right of Entry; Hunt Lakes of Carmel LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 1830 Derry Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 1830 Derry Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. HEARING Request to Appeal Massage Permit Denial; Jianer Chen TABLED. Jon Oberlander, Assistant City Attorney, stated that the item had been settled and this could be removed from the agenda. Burke motion to add-on agenda item. Watson second. Motion approved 3-0. Request for Replat; Lot 2, Lot 3 and Lot 4 in Autumn wood Farms. Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meet kt 10:19 a.m. Kristine S. Pauley Clerk - Approved M16yor James Brainard 1 1