HomeMy WebLinkAboutBPW 1-4-17Board of Public Works and Safety Meeting
Minutes
Wednesday, January 4, 2017 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Mary Ann Burke called the meeting to order at 10: 01 a. m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and
Deputy Clerk Jacob Quinn
Mayor James Brainard was not present
I��_ iT TUTUR
Minutes for the December 21, 2016, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Quote Opening for Palladium Annuals 2017, Board Member Burke opened the bids and read
them aloud:
Perennials Plus $16,250.00
Hoods Gardens $15,705.00
Quote Opening for 4 Wheel Steer Multipurpose Vehicle & Attachments; Board Member Burke
opened the bids and read them aloud:
Bobcat of Lafayette
$69,83642
Bobcat of Greensburg
$66,093.27
Bobcat of Anderson
$52, 745.00
PERFORMANCE RELEASES
Resolution BP W-01 -04-17-01; Ricker's Oil Convenience Store; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Jesse and Ann Michelle Cotherman; (Up to
$10, 000.00); 11435 Lakeshore Drive West; Settlement Agreement and Payment of Project Cost;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Purchase of Goods and Services; American Structurepoint, Inc; ($292,715. 00); 3'd
Avenue SW and City Center Drive Roundabout Design; Additional Services #24; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; The Schneider Corporation; ($32, 000.00);
Guildford/City Center/Carmel Drive Roundabouts Beautification Design; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($127, 000.00); Old
Town Drainage Improvements —Additional Old Town Alley Projects; Additional Services #16,-
Board
16;Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Purchase of Goods and Services; MCSP; ($100,550. 00); Carmel Linings Project 16 -
SW -08; Change Order #3; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use City Streets; 4 Mile Run; March 11, 2017; 8:30 a.m. —12: 00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BP 01-04-17-02; Actors Theatre of Indiana; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BP 01-04-17-03; The Bigger Picture Film Group; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BP 01-04-17-04; Booth Tarkington Civic Theatre; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BP 01-04-17-05; The Carmel Arts Council; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BP 01-04-17-06; Carmel Clay Historical Society; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-07; Carmel Community Players, Inc; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-08; Carmel Klavier International Piano Comp.; Mayor James
Brainard
Resolution BPW 01-04-17-09; Carmel Symphony Orchestra; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-10; Central Indiana Dance Ensemble, Inc.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-11; Friends Helping Hands, Inc.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-12; Gregory Hancock Dance Theatre; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-13; Hoosier Salon Patrons Association; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-14; Indiana Ballet Conservatory; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-I5; Indiana Symphony Society, Inc.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-16, The Indiana Wind Symphony; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-17, The Indianapolis Children's Choir; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-18; Indianapolis Opera; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-19; Indianapolis Symphonic Choir; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-20; International Talent Academy; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-21; Museum of Miniature Houses & Other Collections, Inc.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-04-17-22; National association of Music Parents, Inc.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut; 1St Street N. E.; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Roadway Closures/Open Pavement Cuts; Spring Mill Road —106th St., 107" St.,
Spring Ridge Drive, and 111th St..; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Lane Restriction — Temporary Closure; Gray Road and 96th Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Sidewalk Closures; Monon and Main — West Main Street; Jeremy Kashman, City
Engineer, submitted and amended letter which included a partial closure of the Monon trail for
tree clearing purposes. The trail would only be closed for a few days. Board Member Burke
moved to approve as amended. Board Member Watson seconded. Request approved 2-0.
Burke motion to add-on agenda item. Watson second. Motion approved 2-0. Request for Lane
Restriction/Open Pavement Cuts; Rangeline Road; Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
APPOINTMENTS
Carmel Plan Commission (Term Expires 12/31/19, four year term); One appointment. Item was
TABLED.
ADJOURNMENT
Board Member Burke adjournedth ee ing at 10:07 a.m.
Christine S.Paaulg�--Clerk-Treas r
Approved
^payor James Brainard
ATTEST.y l
Christine S. Pauley - Clerk -Treasurer
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