HomeMy WebLinkAboutBPW Minutes 12-21-16Board of Public Works and Safety Meeting
MINUTES
Wednesday, December 21, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10: 01 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine
Pauley, and Deputy Clerk Jacob Quinn
MINUTES
Minutes for the December 7, 2016, Regular Meeting were approved 3-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Common Council Chambers Audio/Visual Equipment Update; Board Member
Burke Moved to approve awarding the bid to Duncan Video in the amount of $420,022. 11.
Board Member Watson seconded. Request Approved 3-0.
PERFORMANCE RELEASES
Resolution BPW-12-21-16-01; Tom Wood Parking Expansion; Erosion Control; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Resolution BPW-12-21-16-03; Tallyn's Ridge Subdivision; Common Area Sidewalks; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0
CONTRACTS
Request for Purchase of Goods and Services; Innovative Integration, Inc; ($23,220. 00);
Professional Services Regarding the Upgrade to the City's Citrix Infrastructure; Terry Crockett,
Director of Information Systems
Request for Purchase of Goods and Services; MEG and Associates, LLC; ($1, 000.00); Event
Planning Services for Gingerbread House; Additional Services Agreement; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Resolution No. BP 12-21-16-04; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Amber Scheiber; ($2,700. 00); Individual Contracted
Services; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Purchase of Goods and Services; Wilkinson Brothers Incorporated; ($15,545. 00);
Design and Promotional Services; Additional Services Agreement; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0
Request for Purchase of Goods and Services; AT&T; ($251,032.82); Utility Reimbursement
Agreement; 126th and Gray Road Intersection; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0
Request for Purchase of Goods and Services; Indiana Department of Transportation;
Intersection Improvement and Interchange; 96th Street and Priority Way; Local Public Agency
Project Coordination Contract; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0
Request for Purchase of Goods and Services; Calumet Civil Contractors; ($57, 549.06); Auman
& Newark Neighborhood Drainage Improvements; Change Order #1; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Purchase of Goods and Services; MCSP, ($9,517.61); Small Structure Lining
Repairs Project #16 -SW -08; Change Order 92; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0
Request for Purchase of Goods and Services; Rieth-Riley Construction (-$333.18); Rieth-Riley;
Spring Mill Road Reconstruction Project #16 -Eng -52; Change Order #1; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0
Resolution BPW-12-21-16-02; Request Approving Transfer and Presentation of Pistol and
Badge; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Lane Restrictions; Gray Road —126th and 136th; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0
Request for Lane Restrictions; West Main Street & Ditch Road/Clay Center Road; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Lane Restrictions; Various Locations; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0
Request for Lane Restriction & Open Pavement Cut; Pennsylvania Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Variance; 2022 Finchley Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0
Request for Consent to Encroach; 2022 Finchley Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0
Burke moved to add-on agenda item. Watson second. Motion approved 3-0. Vectren
ReimbursementAgreement; 136`h and Gray Road; ($76,843.97); Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Burke motion to add-on agenda item. Watson second. Motion approved 3-0. Davey Tree Experts;
($140,220. 00); Tree Inventory and Management Plan; Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Burke motion to add-on agenda item. Watson second. Motion approved 3-0. Termination of
Restrictive use Covenant Agreement; CMC Office Center -Carmel, LLC; Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the meetingA 10: 07 a. m.
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Approved
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