HomeMy WebLinkAboutBPW Minutes 7-20-16Board of Public Works and Safety Meeting
MINUTES
Wednesday, July 20, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10: 01 a. m.
MEMBERS PRESENT
Board Members; Lori Watson and Mary Ann Burke, Chief Deputy Clerk -Treasurer of
Operations Linda Harvey, and Deputy Clerk Jacob Quinn
Mayor James Brainard was not present
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Minutes for the July 6, 2016 Regular meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Quote Opening for the Emerson Road Sewer Extension; Board Member Burke opened the bids
and read them aloud:
Company
Culley
TPI
Amount
$90,487
$148,000
Bid Opening for 2016 Paving; Board Member Burke opened the bids and read them aloud:
Company
Midwest
E&B Paving, Inc
Harding Group
Rieth-Riley Construction
Milestone
Amount
$1, 008, 721.40
$827,174.20
$822,665.26
$793,112.18
$855,853.90
Bid Opening for Repainting Keystone Bridges; There were no bids received.
PERFORMANCE RELEASES
Resolution BPW-07-20-16-02; Legacy — Meadows & Legacy Sec. 3; On Site Curb and Gutter/On
Site Common Area Sidewalks/Onsite Streets/Monuments & Markers; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-07-20-16-03; 580 Carmel; Storm Water Control; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-07-20-16-04; Legacy — Cherry Creek Blvd; Storm Sewer/Curb &
Gutter/Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Resolution BPW-07-20-16-05; Highpointe Apartments; Erosion Control/Right of Way; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; A & F Engineering; ($175, 000.00); Rangeline
Road and City Center Drive Roundabout Design; Additional Services 95; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($474,23 7.53);
INDOT--LPA Consulting Contract —116`h Street and Hazel Dell Parkway — Construction
Inspection; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($26, 000.00);
Carey Road Roundabouts Landscaping Design —136`h Street, Hawthorne; Additional Service
917; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, PC ($400, 000.00); 2016
Bond Projects Right of Way Services; Additional Service #12; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($56,500. 00); Small
Structure and Culvert Lining; Additional Service 413; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-O.Engineer
Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($618,353. 00);
Keystone Parkway and 96`h Street Right of Way Acquisition Services —Parcels 1-27, 29-31, 33-
35, 37, 45; Additional Service #14; Board Member. -Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; RQAW Corporation; ($159, 000.00); Carmel Drive
and City Center Intersection Improvement - Design; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Blue Grass Farms, Inc; ($40, 000.00); Purchase of
Trees; Contract was TABLED.
Request for Purchase of Goods and Services; Tom Kegley dba Kegley & Associates;
($24,375.00); Engaging4Health Detail Plan; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Braden Business Systems, Inc.; ($4,630. 00);
Copier Lease & Monthly Maintenance Fees; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Indiana Department of Transportation;
Intersection Improvement, Roundabout for Carmel Drive and Range Line Road; LPA
Agreement; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Indiana Department of Transportation;
Intersection Improvement, Roundabout for 116th Street and Gray Road; LPA Agreement; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Gazebo; Zumba for Charity; August 20, 2016; 7:00 a.m. —12: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Chinese Mooncake Festival; August 13, 2016; 6: 00 p.m. — 9:00
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use Council Chambers; HOA Annual Meeting; December 12, 2016; 6:30 p. m. — 8:30
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use Council Chambers; HOA Special Meeting; August 30, 2016; 6:30 p. m. — 8:00
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use Gazebo; Wedding; June 24, 2017; 11: 00 a. m. — 6: 00 p. m.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo; Diwali Garba/Cultural Event; September 10, 2016; 5: 30 p.m. —10:45
p.m. Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
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Request to Use City Streets; Neighborhood Block Party; September 17, 2016; 1: 00 p.m. — 11: 00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use City Streets; Block Party; August 13, 2016; 5: 00 p. m. —10: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Promotion Purposes — Wine Truck/Festival; August 13, 2016; 5:00
p. in. — 8: 00 p. in.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Title Page Signature; 116`h Street & Hazel dell Parkway Rounabout; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cuts; 96`h to 106`h Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction; 734 Main Street; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Lane Restriction; 136`h Street @ Ditch Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Recreational Pathway Closure/Open Cut; 1242 West 136`h Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Floodplain Management Variance; 5801 East 116`h Street; Vince Early, Thomas
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Lot 2A Block 6 of
Carmel Science & Tech Park; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Resolution BPW-07-20-16-01; Request for the Erection of Non -Conforming Traffic Control
Devices; PGA BMW Golf Championship; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Resolution BPW-07-20-16-06; Request Approving Transfer and Presentation of Pistol and
Badge; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
HEARING
a. Request to Appeal Massage Permit Denial; Jianer Chen. This item was tabled until a
later date.
Board Member Burke recessed the meeting at 10:11 a.m. Meeting reconvened at 10:13 a.m.
Dave Huffman, Street Commissioner, reviewed bids and recommended awarding bid to Rieth-
Riley Construction. Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
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Board Member Burke adjourned the mqe-t}ng at 10:14 a.
S. Pauley —
Approved a
ayor James Brainard
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