HomeMy WebLinkAboutBPW Minutes 6-15-16Board of Public Works and Safety Meeting
MINUTES
Wednesday, June 15, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10: 01 a. m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and
Deputy Clerk Jacob Quinn
Mayor Brainard was not present.
MINUTES
Minutes for the June 1, 2016 Regular meeting were tabled.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for 141" & Shelborne Water Main Installation; Board Member Burke opened the
bids and read them aloud:
Company
TPI
TSW
Amount
$157,300
$207,845
Bid Opening for Illinois Street Extension Mitigation — City of Carmel Project 410-10; Board
Member Burke opened the bids and read them aloud:
Company Amount
William Creek Mgmt. Corp. $654,21650
Cardno, Inc. $665,003.32
Morphey Construction $703,500.00
HIS Constructors, Inc. $776,49661
Ottenweller Contracting, LLC $860,870.00
PERFORMANCE RELEASES
Resolution BP W-06-15-16-01; Park Grenshire; Erosion Constrol; Board Member Watson
moved to approve. Board Member Burke seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; A & F Engineering Co., LLC; ($41,960. 00);
Traffic Signal Maintenance; Additional Service #4; Board Member Watson moved to approve.
Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($508,180.00);
Rangeline Road Conceptual Design for Public Outreach and Carmel 4 -Year Program;
Additional Service #9; Board Member Watson moved to approve. Board Member Burke
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($6,630. 00); West
Main Street Streetscape Improvements; Additional Service #12; Board Member Watson moved
to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($274,991. 76);
Carmel Drive and Rangeline Road Intersection Improvements — Construction Inspection;
Additional Service #10; Board Member Watson moved to approve. Board Member Burke
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($314,891.00),- 126' Street
Multi -Use Path from Keystone Parkway to Hazel Dell Parkway -Design; Additional Service 41;
Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-
0.
Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($189,500.00),- 106th Street and
Towne Road Roundabout Intersection Improvements - Design; Additional Service #2; Board
Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0
Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($97,847. 00); Small Structure
Replacement Under Jumper Lane South of 106th Street; Additional Service #3; Board Member
Watson moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($16,500); Crooked
Stick — St. Andrews Circle — Road Constructed Drainage Project; Additional Service #9; Board
Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, PC ($35, 000.00); Old Town
Drainage Improvements NE and NW Quad of Old Town Alley; Additional Service 910; Board
Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($19,491.60),- 116th
Street and Gray Road — Additional Funds for Right of Way Services; Additional Service #25,-
Board
25;Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-
0.
Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($11,100.00);
Illinois Street Extension from Spring Mill to 106th Street Environmental Mitigation Re -Bid;
Additional Service #2; Jeremy Kashman, City Engineer
Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($45, 000.00);
Spring Mill Road from 111th Street to Main Street Detention Design Plans; Additional Service
43; Board Member Watson moved to approve. Board Member Burke seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Public Safety Medical Services, Inc; ($79, 682.04);
Materials for Department Physicals; Board Member Watson moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Stoops Freightliner -Quality Trailer, Inc.;
($922,754); 6 Salt Trucks; Board Member Watson moved to approve. Board Member Burke
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Penn Care, Inc.; ($230, 618); 2016 Braun Chief XL
on 2017 Ford F-450 4x4 Ambulance; Board Member Watson moved to approve. Board Member
Burke seconded. Request approved 2-0.
Resolution No. BPW 06-15-16-02; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Cirque Le Masque; ($42, 000); Performance on 6-24-2016
for USCMAnnual Meeting; Board Member Watson moved to approve. Board Member Burke
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Midwest Mole; Change Order #1; ($131,195);
106th St. Laurelwood to Hussey Lane Water Main; Board Member Watson moved to approve.
Board Member Burke seconded. Request approved 2-0.
Resolution No. BPW 06-15-16-03; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Lemon Wheel; ($3, 000); Performance on 6-24-2016 for
USCMAnnual Meeting; Board Member Watson moved to approve. Board Member Burke
seconded. Request approved 2-0.
Resolution No. BPW 06-15-16-04; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Katherine Malloy; Property Transfer Agreement for Canine
Officer; Board Member Watson moved to approve. Board Member Burke seconded. Request
approved 2-0.
Requestfor Purchase of Goods and Services; Ely Enterprises, LLC; ($600); Performance
Agreement; Performance at Jazz on the Monon; Board Member Watson moved to approve.
Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Tad Robinson; ($600); Performance Agreement;
Performance at Jazz on the Monon; Board Member Watson moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Catherine S. Morris; ($600); Performance
Agreement; Performance at Jazz on the Monon; Board Member Watson moved to approve.
Board Member Burke seconded. Request approved 2-0.
Resolution No. BP 06-15-16-05; A Resolution Requesting the Financing, Construction, and
Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a
Credit Against the Payment of Parks and Recreation Impact Fees ("PRIF') and Approving a
PRIF Credit Agreement; ($24,935 Credit Amount); M/I Homes of Indiana; PRIF Credit
Agreement; Board Member Watson moved to approve. Board Member Burke seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Morphey Construction; Change Order 41;
($2,126.90); Small Structure Replacement — Culvert 86; Board Member Watson moved to
approve. Board Member Burke seconded. Request approved 2-0.
REQUEST TO USE CITY STREETSTROPERTY
Request to Use City Streets; Brookshire North — Lawnmower Race/Social Event; October 1,
2016; 8: 00 a. m. — 8: 00 p. m.; Board Member Watson moved to approve. Board Member Burke
seconded. Request approved 2-0.
Request to Use City Streets; Pub2Pub 5k Run Walk; June 25, 2016; 6: 00 p. m. — 8: 00 p. m.,-
Board
.;Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-
0.
Request to Use Gazebo and Fountain Area; Walk for Hunger in Hamilton County & the World;
October 2, 2016; 6:30 a, m. — 5:30 p. m.; Board Member Watson moved to approve. Board
Member Burke seconded. Request approved 2-0.
Request to Use Gazebo; Memorial Service for K9 Leo; June 21, 2016; 10: 00 a. m. — 3: 00 p. m.,-
Board
.;Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-
0.
Request to Use City Streets; 5K Run/Walk; September 24, 2016 6:30 a.m. —12: 00 p. m.; Board
Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use Caucus Room; Public Event; October 18, 2016; 4: 00 p.m. — 7: 00 p. m.; Board
Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0.
OTHER
Request for Street Closure/Open Pavement Cut; Ives Way — Village of West Clay Section 3004;
Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-
0.
Request for Curb Cut/Temporary Construction Entrance; 11823 Forest Drive; Board Member
Watson moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Sidewalk Restriction; Sophia Square Apartments —110 West Main Street; Board
Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Sidewalk Restriction; Pedcor Square — 320- City Center Drive; Board Member
Watson moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Dedication & Deed of Public Right -of -Way Approval; Main Street Improvements;
Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-
0.
Request for Perpetual Storm Water Quality Management Easement; Traders Point Christian
Church; Board Member Watson moved to approve. Board Member Burke seconded. Request
approved 2-0.
Requestfor Variance; 3719 Brian Place; Board Member Watson moved to approve. Board
Member Burke seconded. Request approved 2-0.
Request for Consent to Encroach; 3719 Brian Place; Board Member Watson moved to approve.
Board Member Burke seconded. Request approved 2-0.
Request for Storm Water Variance; 3730 Abney Point Drive; Board Member Watson moved to
approve. Board Member Burke seconded. Request approved 2-0.
ADD-ON
Board Member Watson made a motion to add Melrose Pyrotechnics to the agenda. Board
Member Burke seconded. Motion Approved 2-0. Board Member Watson moved to approve.
Board Member Burke seconded. Request approved 2-0.
Board Member Watson made a motion to add Carmel Water Utility Reimbursement to the
agenda. Board Member Burke seconded. Motion Approved 2-0. Board Member Watson moved to
approve. Board Member Burke seconded. Request approved 2-0.
Board Member Watson made a motion to add Dodd Technologies to the agenda. Board Member
Burke seconded. Motion Approved 2-0. Board Member Watson moved to approve. Board
Member Burke seconded. Request approved 2-0.
Board Member Watson made a motion to add Kahn's Katering to the agenda. Board Member
Burke seconded. Motion Approved 2-0. Board Member Watson moved to approve. Board
Member Burke seconded. Request approved 2-0.
up
Board Member Burke adjourned the eting at 10:15 a.m.
O
Christine S. Pauley — Clerk-Treasur
Approved 22
�d
ayor James Brainard
ATTEST
ristine S. Pauley - Clerk-Treas r