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Home My WebLink AboutBPW Minutes 6-15-16Board of Public Works and Safety Meeting MINUTES Wednesday, June 15, 2016 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10: 01 a. m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk Jacob Quinn Mayor Brainard was not present. MINUTES Minutes for the June 1, 2016 Regular meeting were tabled. BID/QUOTE OPENINGS AND AWARDS Bid Opening for 141" & Shelborne Water Main Installation; Board Member Burke opened the bids and read them aloud: Company TPI TSW Amount $157,300 $207,845 Bid Opening for Illinois Street Extension Mitigation — City of Carmel Project 410-10; Board Member Burke opened the bids and read them aloud: Company Amount William Creek Mgmt. Corp. $654,21650 Cardno, Inc. $665,003.32 Morphey Construction $703,500.00 HIS Constructors, Inc. $776,49661 Ottenweller Contracting, LLC $860,870.00 PERFORMANCE RELEASES Resolution BP W-06-15-16-01; Park Grenshire; Erosion Constrol; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; A & F Engineering Co., LLC; ($41,960. 00); Traffic Signal Maintenance; Additional Service #4; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($508,180.00); Rangeline Road Conceptual Design for Public Outreach and Carmel 4 -Year Program; Additional Service #9; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($6,630. 00); West Main Street Streetscape Improvements; Additional Service #12; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($274,991. 76); Carmel Drive and Rangeline Road Intersection Improvements — Construction Inspection; Additional Service #10; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($314,891.00),- 126' Street Multi -Use Path from Keystone Parkway to Hazel Dell Parkway -Design; Additional Service 41; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2- 0. Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($189,500.00),- 106th Street and Towne Road Roundabout Intersection Improvements - Design; Additional Service #2; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0 Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($97,847. 00); Small Structure Replacement Under Jumper Lane South of 106th Street; Additional Service #3; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($16,500); Crooked Stick — St. Andrews Circle — Road Constructed Drainage Project; Additional Service #9; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC ($35, 000.00); Old Town Drainage Improvements NE and NW Quad of Old Town Alley; Additional Service 910; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($19,491.60),- 116th Street and Gray Road — Additional Funds for Right of Way Services; Additional Service #25,- Board 25;Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2- 0. Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($11,100.00); Illinois Street Extension from Spring Mill to 106th Street Environmental Mitigation Re -Bid; Additional Service #2; Jeremy Kashman, City Engineer Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($45, 000.00); Spring Mill Road from 111th Street to Main Street Detention Design Plans; Additional Service 43; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; Public Safety Medical Services, Inc; ($79, 682.04); Materials for Department Physicals; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; Stoops Freightliner -Quality Trailer, Inc.; ($922,754); 6 Salt Trucks; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; Penn Care, Inc.; ($230, 618); 2016 Braun Chief XL on 2017 Ford F-450 4x4 Ambulance; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Resolution No. BPW 06-15-16-02; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Cirque Le Masque; ($42, 000); Performance on 6-24-2016 for USCMAnnual Meeting; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; Midwest Mole; Change Order #1; ($131,195); 106th St. Laurelwood to Hussey Lane Water Main; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Resolution No. BPW 06-15-16-03; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Lemon Wheel; ($3, 000); Performance on 6-24-2016 for USCMAnnual Meeting; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Resolution No. BPW 06-15-16-04; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Katherine Malloy; Property Transfer Agreement for Canine Officer; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Requestfor Purchase of Goods and Services; Ely Enterprises, LLC; ($600); Performance Agreement; Performance at Jazz on the Monon; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; Tad Robinson; ($600); Performance Agreement; Performance at Jazz on the Monon; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; Catherine S. Morris; ($600); Performance Agreement; Performance at Jazz on the Monon; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Resolution No. BP 06-15-16-05; A Resolution Requesting the Financing, Construction, and Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees ("PRIF') and Approving a PRIF Credit Agreement; ($24,935 Credit Amount); M/I Homes of Indiana; PRIF Credit Agreement; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchase of Goods and Services; Morphey Construction; Change Order 41; ($2,126.90); Small Structure Replacement — Culvert 86; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. REQUEST TO USE CITY STREETSTROPERTY Request to Use City Streets; Brookshire North — Lawnmower Race/Social Event; October 1, 2016; 8: 00 a. m. — 8: 00 p. m.; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request to Use City Streets; Pub2Pub 5k Run Walk; June 25, 2016; 6: 00 p. m. — 8: 00 p. m.,- Board .;Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2- 0. Request to Use Gazebo and Fountain Area; Walk for Hunger in Hamilton County & the World; October 2, 2016; 6:30 a, m. — 5:30 p. m.; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request to Use Gazebo; Memorial Service for K9 Leo; June 21, 2016; 10: 00 a. m. — 3: 00 p. m.,- Board .;Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2- 0. Request to Use City Streets; 5K Run/Walk; September 24, 2016 6:30 a.m. —12: 00 p. m.; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request to Use Caucus Room; Public Event; October 18, 2016; 4: 00 p.m. — 7: 00 p. m.; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. OTHER Request for Street Closure/Open Pavement Cut; Ives Way — Village of West Clay Section 3004; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2- 0. Request for Curb Cut/Temporary Construction Entrance; 11823 Forest Drive; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Sidewalk Restriction; Sophia Square Apartments —110 West Main Street; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Sidewalk Restriction; Pedcor Square — 320- City Center Drive; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Dedication & Deed of Public Right -of -Way Approval; Main Street Improvements; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2- 0. Request for Perpetual Storm Water Quality Management Easement; Traders Point Christian Church; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Requestfor Variance; 3719 Brian Place; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Consent to Encroach; 3719 Brian Place; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Storm Water Variance; 3730 Abney Point Drive; Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. ADD-ON Board Member Watson made a motion to add Melrose Pyrotechnics to the agenda. Board Member Burke seconded. Motion Approved 2-0. Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Board Member Watson made a motion to add Carmel Water Utility Reimbursement to the agenda. Board Member Burke seconded. Motion Approved 2-0. Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Board Member Watson made a motion to add Dodd Technologies to the agenda. Board Member Burke seconded. Motion Approved 2-0. Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. Board Member Watson made a motion to add Kahn's Katering to the agenda. Board Member Burke seconded. Motion Approved 2-0. Board Member Watson moved to approve. Board Member Burke seconded. Request approved 2-0. up Board Member Burke adjourned the eting at 10:15 a.m. O Christine S. Pauley — Clerk-Treasur Approved 22 �d ayor James Brainard ATTEST ristine S. Pauley - Clerk-Treas r