HomeMy WebLinkAboutBPW Minutes 8-3-16Board of Public Works and Safety Meeting
MINUTES
Wednesday, August 3, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10: 01 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member Mary Ann Burke, Clerk -Treasurer Christine Pauley, and
Deputy Clerk Jacob Quinn
Board Member Lori Watson was not present
Mayor Brainard called the meeting to order at 10: 01 a. m.
MINUTES
Minutes from the July 20, 2016, Regular Meeting were TABLED.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for Project 916 -SW -08: Small Structure Pipe Lining of Culverts 65, 92, 122, 128,
and Storm Sewer Locations A, C & D; Mayor Brainard opened the bids and read them aloud:
Company Amount
Municipal & Contractors Sealing Products $595,175.00
PERFORMANCE RELEASES
Resolution BP W-08-03-16-01; Highpointe Apartments; Erosion Control; Board Member Burke
moved to approve. Mayor Brainard seconded. Request approved 2-0.
Resolution BPW-08-03-16-02 Highpointe Apartments; Right of Way Work; Board Member
Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Blue Grass Farms, Inc; ($40, 000.00); Purchase of
Trees; TABLED
Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc; ($793,112.18);
2016 Paving; Board Member Burke moved to approve. Mayor Brainard seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; United Consulting; ($815,100.00); Spring Mill
Road from 111th Street to Main Street — Construction Inspection; Additional Services #5; Board
Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Altec Industries, Inc.; ($164,293.15); Sign Truck;
Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Clay Township of Hamilton County; Contract for
Fire Protection; Board Member Burke moved to approve. Mayor Brainard seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; REDLEE/SCS, Inc.; ($18,000.00); Janitorial
Services for Sophia Square Restrooms; Board Member Burke moved to approve. Mayor
Brainard seconded. Request approved 2-0.
Resolution No. BPW 08-03-16-03; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; P&P Golf Cars, LLC; ($985.00); Golf Car Rental; Mayor
James Brainard seconded. Request approved 2-0.
Resolution No. BPW 08-03-16-04; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Quality Leasing Co., Inc.; ($649.45); Car Lease; Board
Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services; SSI; ( -$2,500.00); Bridlebourne Drainage
Modifications #13-07; Change Order #4; Board Member Burke moved to approve. Mayor
Brainard seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use City Streets; 5K/2K; October 22, 2016; 7:00 a.m. —11:30 a.m.; Board Member
Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request to Use City Streets; Race Event; September 24, 2016; 7:00 a.m. —10:30 a.m.; Board
Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request to Use City Streets and Gazebo; 5KRun Walk; October 8, 2016; 6:00 a.m. —11:30 a.m.;
Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request to Use Gazebo; Wedding; September 30, 2016; 8:00 a.m. — 6: 00 p. m.; Board Member
Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request to Use City Streets; Marketing/Community Relations; August 12, 2016; 6:00 p. m. —8:00
p. m.; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-
0.
OTHER
Request for Lane Restrictions/Open Pavement Cuts/Path Closure; 136th Street and Carey Road
and Hawthorne; Board Member Burke moved to approve. Mayor Brainard seconded. Request
approved 2-0.
Request for Road Closures; Various Locations for the BMW Championship; Board Member
Burke moved to approve. Mayor Brainard seconded Request approved 2-0.
Request for Lane Restrictions/Open Pavement Cuts; 655 2nd Avenue N. K; Board Member Burke
moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Lane Restrictions/Open Pavement Cuts; 3301St Avenue NW- Board Member Burke
moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Lane Closures; Springmill Road between Main Street and Williams Creek Board
Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Replat Approval; The Cottages at Carmel Block "D" Units 7, 8, and 9; Board
Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the mee at 10: 06 a. m.
'
Christine S. Pauley Clerk-Treasu Oe
Approved
layorJames Brainard