HomeMy WebLinkAboutBPW Minutes 8-17-16Board of Public Works and Safety Meeting
MINUTES
Wednesday, August 17, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10: 01 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer
Christine Pauley, and Deputy Clerk Jacob Quinn
MINUTES
Minutes for the July 20, 2016, Regular Meeting were approved 2-0 (Mayor Brainard abstained)
Minutes for the August 3, 2016, Regular Meeting were approved 2-0 (Board Member Watson
abstained)
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Project #16 -SW -08: Small Structure Pipe Lining of Culverts 65, 92, 122, 128,
and Storm Sewer Locations A, C, & D; Municipal & Contractors Sealing Products was the
lowest and most responsive; ($595,175.00); Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Bid Opening for Keystone Parkway Masonry Coating or Staining of Walls and Bridges; No bids
were received.
Bid Opening for Roundabout Improvements N. Pennsylvania St. and City Center Dr. Project No.
16 -ENG -27; Mayor Brainard opened the bids and read them aloud -
Company
Amount
Rieth Riley
$982,006.18
E&B Paving
$1,050,64642
OLCO, Inc
$1,066,023.76
United Construction Services
$1,018,022.81
Millenium Contractors LLC
$1,342,334.69
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Bid Opening for Roundabout Improvements 136th Street and Carey Road Project No. 16 -ENG -
26 & Roundabout Improvements Carey Road and Hawthorne Drive Project No. 16 -ENG -09;
Mayor Brainard opened the bids and read them aloud:
Company Amount
Rieth Riley $1,494,503.08
E&B Paving $1,471,824.33
Crider and Crider $1,692,500.00
Millenium Contractors LLC $2,208,40613
PERFORMANCE RELEASES
Resolution BPW-08-17-16-01; Cobblestone Commons; Right of Way: Monumentation;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
CONTRACTS
Request for Purchase of Goods and Services; Blue Grass Farms, Inc; ($40, 000.00); Purchase of
Trees; Director of Community Services. Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($137, 786.70);
Carey Road and Hawthorne Drive Roundabout — Construction Inspection; Additional Services
#I8; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services American Structurepoint, Inc.-; ($410,439.60); 126"
Street Improvements — Rangeline Road to Keystone Parkway — Construction Inspection;
Additional Services #19; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($50, 000.00);
Additional Subsurface Utility Engineering; Additional Services 920; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($89,020. 00); 106`* Street and
Towne Road Roundabout — Construction Inspection; Additional Services 45; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Municipal & Contractors Sealing Products;
($595,175.00); Small Structure Pipe Lining; Culverts 65, 92, 122, 128 and Storm Sewer
Locations A, C, D; Additional Services #1; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; P&P Golf Cars, LLC; ($440.00); Golf Car
Rental; Additional Services Amendment; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Interlocal Agreement; (Receive Payment of
$37, 352) Hamilton County Solid Waste Board; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETSTROPERTY
Request to Use City Streets; Run/Walk; August 28, 2016; 8: 00 a. m. —11: 00 a. m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Carmel on Canvas; September 17, 2016, 2016; 9: 00 a.m. — 9: 00
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use Gazebo; Wedding; October 22, 2016; 11: 00 a. m. — 4: 00 p. m.; Rehearsal Date;
October 21, 2016; 4: 00 p.m. — 5: 00 p. m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Block party; August 28, 2016; 3: 00 p. m. — 9: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Gazebo; National Night Out 2017; August 1, 2017; 8: 00 a. m. — 8: 00 p. m..;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Addendum for Request to Use Sophia Square; Run/Walk; September 1, 2016; 5: 00 p.m. — 9:00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Lane Restrictions/Open Pavement Cuts; 116th Street/Hoover Road/111th Street;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Alley Closure/Open Pavement Cut; 550 2nd Avenue NE; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Alley Closure/Open Pavement Cut; 540 2nd Avenue NE; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 3800 Abney Point Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
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Request for Variance; 14471 New Garden Lane; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Variance; 4769 Wellswood Bend; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 3800 Abney Point Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 14471 New Garden Lane; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 4769 Wellswood Bend; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting -#t 10:15 a. m.
S. Pauley (Clerk -Treasurer
Approved
I.Rayor James Brainard