HomeMy WebLinkAboutBPW Minutes 9-7-161
1
Board of Public Works_ and Safety Meeting
MINUTES
Wednesday, September 7, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10: 02 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and
Deputy Clerk Jacob Quinn
, Mayor James Brainard was not present
MINUTES
Minutes for'the August 17, 2016, Regular Meeting, were approved 2-0
Minutes for the August 24, 2016, Special Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for Carmel Drive Trail Project.; Board Member Burke opened the bids and read
them aloud:
Company
OLCO, Inc
Morphey Construction
Amount
$480,236.45
$694,000.00
Bid Opening for Spring Mill Road Reconstruction: 106th Street to Main Street; Board Member
Burke opened the bids and read them aloud:
Company
Amount
Rieth Riley
$8,59Z 084.16
E&B Paving
$8,665,144.85
Milestone
$9,192,.000.00
Crider and Crider
$8,947,000.00
Gradex
$8,633,000.00
Bid Opening for16-SW-57 Crooked Stick Drainage; Board Member Burke opened the bids and
read them aloud:
OLCO $73,83627
Crider & Crider $112,400.00
Morphey Construction $122,000.00
Millenium Contractors LLC $161,531.00
Bid Opening for1996 KME Pumper Fire Truck; Board Member Burke opened the bids and read
them aloud:
Lafayette Township Trustee
PERFORMANCE RELEASES
$25,000
Resolution BPW-09-07-16-01; Alexandria of Carmel; Streets, Curb & Gutter, Street Signs, and
Sidewalks Interior/Exterior; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Resolution BP W-09-07-16-02; AVANT (Grand & Main); Curbs and Gutter/Streets/Monuments
and Markers/Street Signs; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Resolution BPW-09-07-16-03; Meridian and Main Phase 1; Storm Water Control; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($13,320.00);
Pennsylvania Street and City Center Drive Roundabout — Landscaping Design; Additional
Services #21; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; A & F Engineering; ($12,900. 00); 126`h Street
Reconstruction — Rangeline Road to Keystone Parkway — Supplemental Right of Way
Engineering Services; Additional Services #6; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Miller Eads Company; ($5,532. 00. 00); 106`h St.
Pump Station Controls Contract 80,4 Change Order 41; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; North Mechanical Services, Inc.; ($24,108.00.00);
Automation System Upgrade; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Indiana Traffic Services, LLC; ($130,039.23);
Street Striping; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Resolution No. BPW 09-07-16-06,-,4 Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; H2o2 Productions LLC.; ($3,500. 00); Performance at
GolfWeek/Late Night on Main Event; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use City Streets; Block Party; September 10, 2016; 2:00p. m. —11:30 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Palladium Center Green; Opening Celebration/Party; September 7, 2016; 5:00
p.m. —11: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use Palladium Center Green; Meeting Point for Monon Trail Cleanup Effort;
September 10-11, 2016; 2:00p. m. — 5: 00 p. m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Neighborhood Party; September 10, 2016; 3: 00 p.m. — 8:15 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Use Caucus Room; Carmel Station HOA Meeting; October 20, 2016; 6: 00 p.m. —
7: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use City Streets; 5K Race; October 15, 2016; 8: 00 a. m. —11:00 a. m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo; Wedding; October 22, 2016; 4:30 p. m. — 5:30 p. m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Center Facilities; Oktoberfest; September 23, 2016; 1: 00 p.m. —11: 00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Use City Streets; Block Party; September 10, 2016; 10: 00 a. m. — 8: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo; Mayor's Youth Council Pumpkin Festival; October 29, 2016; 12:00
p.m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use City Property/Parking Space; Carmel on Canvas; September 16-18, 2016; 7:00
a.m. — 5: 30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
[COY 104
-14
Resolution BPW 09-07-16-04; Art Grant for Indiana Wind Symphony; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 09-07-16-05; A Resolution Setting 2017 City and Participant Contribution
Rates for the City of Carmel Employee Health Benefit Plan; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut; 1020]North Meridian Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut; 5760 East Main Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Open Pavement Cuts; Various Locations along Westfield Blvd;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Lane Restrictions; Hamilton County Bridge #6, Bridge #226, and Bridge 9232;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Lane Restriction/Open Pavement Cuts/Alley Closure; 531 1".Avenue NE; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Sidewalk Closure/Removal; 1241 Hillcrest Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Sidewalk Closure; 2"d Street NW; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0. Energy
Request for Sidewalk Closure/Removal; 4100 West 121 S` Street; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Right of Way Dedication; GETGO #3557 Carmel 146`h Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Final Plat Approval; Tallyn's Ridge; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Secondary Plat Approval; Latter -Day Saints Temple; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Secondary Plat Approval; 1800106`h Street Subdivision; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
HEARING
Request to Appeal Massage Permit Denial; Jianer Chen TABLED. This item remains tabled.
ADD-ONS
Request for Purchase of Goods and Services; Verizon Wireless; Verizon Intelligent Lighting
Trial Agreement; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Rachel B. Perry; ($500.00); Judging for Carmel
on Canvas; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Resolution BP 09-07-16-75; A Resolution of the Board of Public Works and Safety of the City
of Carmel, Indiana, Regarding the Purchase of Real Property; 3348 Foster Ridge Lane; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Caucus Room; Hamilton County Civil War Roundtable; Multiple dates in 2016
and 2017; 6:30 p. m. — 9:00p. m..; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request to Use Caucus Room; Bicycle Ride for Rollfast Inc; September 18,2016; 8: 00 a.m. —
5: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Board Member Burke recessed the meeting at 10:15 a. m. Meeting was reconvened at 10:55.
Chief David Haboush, Fire Chief, reviewed bids and recommended awarding bid to Lafayette
Township Trustee. Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Chris Ogg, Assistant City Engineer, reviewed bids and made a tentative recommendation
awarding Spring Mill Road Reconstruction to Rieth-Riley. Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Chris Ogg, Assistant City Engineer, reviewed bids and made a tentative recommendation
awarding Carmel Drive Trail Project to DLCO. Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjoury
Approved
yor James Brainard
1
1