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HomeMy WebLinkAboutBPW Minutes 9-7-161 1 Board of Public Works_ and Safety Meeting MINUTES Wednesday, September 7, 2016 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10: 02 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk Jacob Quinn , Mayor James Brainard was not present MINUTES Minutes for'the August 17, 2016, Regular Meeting, were approved 2-0 Minutes for the August 24, 2016, Special Meeting were approved 2-0 BID/QUOTE OPENINGS AND AWARDS Bid Opening for Carmel Drive Trail Project.; Board Member Burke opened the bids and read them aloud: Company OLCO, Inc Morphey Construction Amount $480,236.45 $694,000.00 Bid Opening for Spring Mill Road Reconstruction: 106th Street to Main Street; Board Member Burke opened the bids and read them aloud: Company Amount Rieth Riley $8,59Z 084.16 E&B Paving $8,665,144.85 Milestone $9,192,.000.00 Crider and Crider $8,947,000.00 Gradex $8,633,000.00 Bid Opening for16-SW-57 Crooked Stick Drainage; Board Member Burke opened the bids and read them aloud: OLCO $73,83627 Crider & Crider $112,400.00 Morphey Construction $122,000.00 Millenium Contractors LLC $161,531.00 Bid Opening for1996 KME Pumper Fire Truck; Board Member Burke opened the bids and read them aloud: Lafayette Township Trustee PERFORMANCE RELEASES $25,000 Resolution BPW-09-07-16-01; Alexandria of Carmel; Streets, Curb & Gutter, Street Signs, and Sidewalks Interior/Exterior; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BP W-09-07-16-02; AVANT (Grand & Main); Curbs and Gutter/Streets/Monuments and Markers/Street Signs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-09-07-16-03; Meridian and Main Phase 1; Storm Water Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($13,320.00); Pennsylvania Street and City Center Drive Roundabout — Landscaping Design; Additional Services #21; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; A & F Engineering; ($12,900. 00); 126`h Street Reconstruction — Rangeline Road to Keystone Parkway — Supplemental Right of Way Engineering Services; Additional Services #6; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Miller Eads Company; ($5,532. 00. 00); 106`h St. Pump Station Controls Contract 80,4 Change Order 41; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; North Mechanical Services, Inc.; ($24,108.00.00); Automation System Upgrade; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Indiana Traffic Services, LLC; ($130,039.23); Street Striping; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW 09-07-16-06,-,4 Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; H2o2 Productions LLC.; ($3,500. 00); Performance at GolfWeek/Late Night on Main Event; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use City Streets; Block Party; September 10, 2016; 2:00p. m. —11:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Palladium Center Green; Opening Celebration/Party; September 7, 2016; 5:00 p.m. —11: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Palladium Center Green; Meeting Point for Monon Trail Cleanup Effort; September 10-11, 2016; 2:00p. m. — 5: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; Neighborhood Party; September 10, 2016; 3: 00 p.m. — 8:15 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room; Carmel Station HOA Meeting; October 20, 2016; 6: 00 p.m. — 7: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; 5K Race; October 15, 2016; 8: 00 a. m. —11:00 a. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo; Wedding; October 22, 2016; 4:30 p. m. — 5:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Center Facilities; Oktoberfest; September 23, 2016; 1: 00 p.m. —11: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; Block Party; September 10, 2016; 10: 00 a. m. — 8: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo; Mayor's Youth Council Pumpkin Festival; October 29, 2016; 12:00 p.m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Property/Parking Space; Carmel on Canvas; September 16-18, 2016; 7:00 a.m. — 5: 30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. [COY 104 -14 Resolution BPW 09-07-16-04; Art Grant for Indiana Wind Symphony; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 09-07-16-05; A Resolution Setting 2017 City and Participant Contribution Rates for the City of Carmel Employee Health Benefit Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Open Pavement Cut; 1020]North Meridian Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Open Pavement Cut; 5760 East Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restrictions/Open Pavement Cuts; Various Locations along Westfield Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restrictions; Hamilton County Bridge #6, Bridge #226, and Bridge 9232; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Open Pavement Cuts/Alley Closure; 531 1".Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Sidewalk Closure/Removal; 1241 Hillcrest Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Sidewalk Closure; 2"d Street NW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Energy Request for Sidewalk Closure/Removal; 4100 West 121 S` Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Right of Way Dedication; GETGO #3557 Carmel 146`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Final Plat Approval; Tallyn's Ridge; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Secondary Plat Approval; Latter -Day Saints Temple; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Secondary Plat Approval; 1800106`h Street Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. HEARING Request to Appeal Massage Permit Denial; Jianer Chen TABLED. This item remains tabled. ADD-ONS Request for Purchase of Goods and Services; Verizon Wireless; Verizon Intelligent Lighting Trial Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rachel B. Perry; ($500.00); Judging for Carmel on Canvas; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BP 09-07-16-75; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Regarding the Purchase of Real Property; 3348 Foster Ridge Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room; Hamilton County Civil War Roundtable; Multiple dates in 2016 and 2017; 6:30 p. m. — 9:00p. m..; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room; Bicycle Ride for Rollfast Inc; September 18,2016; 8: 00 a.m. — 5: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke recessed the meeting at 10:15 a. m. Meeting was reconvened at 10:55. Chief David Haboush, Fire Chief, reviewed bids and recommended awarding bid to Lafayette Township Trustee. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Chris Ogg, Assistant City Engineer, reviewed bids and made a tentative recommendation awarding Spring Mill Road Reconstruction to Rieth-Riley. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Chris Ogg, Assistant City Engineer, reviewed bids and made a tentative recommendation awarding Carmel Drive Trail Project to DLCO. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjoury Approved yor James Brainard 1 1