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HomeMy WebLinkAboutRatio Architects, Inc/DOCS/15,000/Planning ServicesRatio Architects, Inc. Department of Community Service - 2017 Appropriation: # 43-404.00; P.O. 100477 Contract Not To Exceed $15,000.00 Q@a JAo AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter "City"), and Ratio Architects, Inc. (hereinafter "Professional"). RECITALS WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public works and infrastructure; and and WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities; WHEREAS, Professional is experienced in providing and desires to provide to City the professional services ("Services") referenced herein. and WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to City the Services referenced herein; NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth herein, City and Professional mutually agree as follows; SECTION 1 INCORPORATION OF RECITALS The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2 SCOPE OF SERVICES 2.1 City desires to engage Professional as an independent contractor for. the Services set forth in attached Exhibit A, incorporated herein by this reference. 2.2 Professional understands and agrees that City may, from time to time, request Professional to provide additional or modified Services to City. When City desires additional Services from Professional, the City shall notify Professional of such additional Services desired, as well as the time frame in which same are to be provided. Only after City has approved Professional's time and cost estimate for the provision of such additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy of the City's authorization documents for the purchase of additional Services shall be numbered and attached hereto in the order in which they are approved by City. 2.3 Time is of the essence of this Agreement. jX:\ConVacts\Prof.Sm & Goods S\cs\D0CS\20I7\Raflo Architccts. Inc. Professional Semites Conhen.doc:5/312017 10:21 AMS Ratio Architects, Inc. Department of Community Service - 2017 Appropriation: # 43-404.00; P.O. 100477 Contract Not To Exceed $15,000.00 SECTION 3 CITY'S RESPONSIBILITIES 3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services requested. 3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided is correct and complete. 3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services. 3.4 City shall designate payment of the Services from City budget appropriation number 43-404.00 funds. 3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters regarding the Services. SECTION 4 PROFESSIONAL'S RESPONSIBILITIES 4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate. 4.2 Professional shall coordinate with City its performance of the Services. 4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards as accepted in the industry. SECTION 5 COMPENSATION 5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more than Fifteen Thousand Dollars ($15,000.00) (the "Estimate"). Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within thirty five (35) days from the date of City's receipt of same. 5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the Estimate, without City's prior written consent. [X:\Contmcls\Prof.S\ss ✓¢ Goods Svcs\D0CS\2017\Rado Architects, Inc. Professional Senices Conhact.doc:5/31/2017 10:21 AMS Ratio Architects, Inc. Department of Community Service - 2017 Appropriation: # 43-404.00; P.O. 100477 Contract Not To Exceed $15,000.00 SECTION 6 TERM Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2017, and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. SECTION 7 MISCELLANEOUS 7.1 Termination 7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional, without cause, upon thirty (30) days' notice. 7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City, for cause, immediately upon Professional's receipt of City's "Notice To Cease Services." 7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the date of termination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law. 7.2 Binding Effect City and Professional, and their respective officers, officials, agents, partners and successors in interest are bound to the other as to all Agreement terms, conditions and obligations. 7.3 No Third Party Beneficiaries Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto. 7.4 Relationship The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. IXAConoractsTrof.Sscs & Goods SwADOCS120 I Ntario Arcluiccls. Inc. Profcssional Scnices Connaa.dac:5131l2017 10:21 AM] Ratio Architects, Inc. Department of Community Service - 2017 Appropriation: # 43-404.00; P.O. 100477 Contract Not To Exceed $15,000.00 7.5 Insurance Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such insurance as is necessary for the protection of City and Professional from all claims under workers' compensation, occupational disease and/or unemployment compensation acts, because of errors and omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or death of any of Professional's employees, agents or contractors and/or because of any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall not be canceled without thirty (30) days' prior written notice to City. 7.6 Liens Professional shall not cause or permit the filing of any lien on any of City's property. In the event such -a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to pay or bond over such lien at Professional's sole cost and expense. 7.7 Default In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law or in equity. 7,8 Government Compliance Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional's performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall survive the termination of this Agreement, 7.9 Indemnification Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall survive the termination of this Agreement. [XAConnactANoLS— & Goads S—\D0CS120I7Q io Architccis, Inc. Prafasional Scndces Conimadoc:5/31/2017 10:21 Alvf] Ratio Architects, Inc. Department of Community Service - 2017 Appropriation: # 43-404.00; P.O. 100477 Contract Not To Exceed $15,000.00 7.10 Discrimination Prohibition Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing and future laws prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement. 7.11 E -Verify Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit D, which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E -verify program, and (ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached Exhibit D. In support of the Affidavit, Professional shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Professional and delivered to the City's authorized representative. Should Professional subcontract for the performance of any work under this Addendum, the Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Professional shall maintain a copy of such certification for the duration of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Professional, or any subcontractor of Professional, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Professional or any subcontractor of Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. 7.12 Severability If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate independently of same shall continue in full force and effect. JXAContractsM1rof.Sscs & Goods S\cs1D0CS120171Rati0 Architects, Inc. Proicssional Smites ConOad.doc:9312017 10:21 AM] Ratio Architects, Inc. Department of Community Service - 2017 Appropriation: # 43-404.00; P.O. 100477 Contract Not To Exceed $15,000.00 7.13 Notice Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand -delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows: CITY: City of Carmel Department of Community Service One Civic Square Carmel, Indiana 46032 ATTENTION: Mike Hollibaugh PROFESSIONAL: Ratio Architects, Inc. 101 S Pennsylvania Street Indianapolis, IN 46204 ATTENTION: John Jackson Douglas C. Haney Corporation Counsel One Civic Square Carmel, Indiana 46032 Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10) business days from the date of such oral notice. 7.14 Effective Date The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties hereto executes same. 7.15 Governinq Law; Lawsuits This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7.16 Waiver Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such party to require such performance at any time thereafter. 7,17 Non -Assignment Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's prior written consent. , [X:1Ccnuact9Trof.Sics & Goods Sws100CS1 OMRatio Architects, Inc. Professional Services Contract.doc:551/2017 10:21 AM] 6 Ratio Architects, Inc. Department of Community Service - 2017 Appropriation: # 43-404.00; P.O. 100477 Contract Not To Exceed $15,000.00 7.18 Entire Agreement This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement conflicts with any provision contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail. 7,19 Representation and Warranties Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be. 7.20 Headings All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.21 Advice of Counsel The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely, voluntarily, and without any duress, undue influence or coercion, 7.22 Copyright City acknowledges that various materials which may be used and/or generated by Professional in performance of Services, including forms, job description formats, comprehensive position questionnaire, compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and security of Professional's property. 7,23 Personnel Professional represents that it has, or will secure at its own expense, all personnel required in performing the services under this agreement. Such personnel shall not be employees of or have any contractual relationship with City. All of the services required hereunder will be performed by Professional or under his supervision and all personnel engaged in the work shall be fully qualified to perform such services. 7.24 Records and Inspections Professional shall maintain full and accurate records with respect to all matters covered under this agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all proper times to such records and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. [XAControctsTrofSm & Goods SsCSID0CS@0I7Udatio Architects, Inc. Professional Services Contract.doc:5/31/2017 10:21 AM] Ratio Architects, Inc. Department of Community Service - 2017 Appropriation: # 43-404.00; P.O. 100477 Contract Not To Exceed $15,000.00 7.25 Accomplishment of Project Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound economical . and efficient manner, in accordance with the provisions thereof and all applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on within City's organization. 7.26 Iran Certification Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage in investment activities within the Country of Iran, 7.27 Access to Public Records Act Professional understands and agrees that any "public record", as that term is defined in Indiana Code 5-14-3- 2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the possession or control of the Professional or the City, shall be subject to release under and pursuant to the provisions of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seg., as amended. (remainder of page intentionally left blank) [XAContmctslProf.Sm & Goods SNcsM)0CS120171Ratio Architects, Inc. Professional Senim Con0ad.doc:5f3112017 10:21 AM] CITY OF CARMEL, INDIANA by and:Ah1ou96.'6;bO* board of * P�'ublic Works and ..Safely BY; J, ames B. rainard,, Presiding Office,r Date: Ratio Architects,. Inc. ATS Adthorized Signe4re: Printed Name: Jx ��Lq Title, J!RilGiPkfj FID/TIN:,, Last Four of,$SN. if, Sole Proprietor: Date: RATIO Architecture Preservation Interior Design Landscape Architecture Urban Design + Planning Graphic Design May 15, 2017 Michael Hollibaugh Director of Community Services City of Carmel Third Floor One Civic Square Carmel, IN 46032 Re: Neighborhood Planning Study Dear Mike, Thank you for the opportunity to assist the City with creating a vision for a new neighborhood. We very much appreciate the trust you place in us to help you be proactive in land use strategies. As requested, the following constitutes our design services proposal: PROJECT SCOPE The project consists of establishing a vision for a new neighborhood in Carmel. The subject property is approximately 37 acres and located north of downtown Carmel. The property is currently divided into individual parcels. It is bounded by the Moron Trail on the east, West Smokey Row Road on the south, and North Meridian Street/US 31 on the north. The property tapers to the west due to the alignment of US 31, so the west border is the confluence of US 31 and West Smokey Row Road. The City does not currently own any of the property. The City wishes to investigate the potential for the property to become one integrated neighborhood. The purpose of the study is to establish a vision for the property in order to inform conversations about its development potential. The program for the property is not defined at this time, but we anticipate that the primary use will be single family residential with potentially some multi -family. An existing park at the east end of the`property may be incorporated into the plan. We anticipate that some of the existing single family residences will remain and be incorporated into the vision. The property contains one historic structure, the Benjamin Chappell House at 416 West Smokey Row Road. The house is not currently designated on local, state or federal lists, but was constructed in 1840. It is a 2 story, 5 bay house built in the Federal Style. "al-IlBrr • RATIO Architects, Inc. 101 South Pennsylvania Street Indianapolis, Indiana 46204-3684 317.633.4040 f: 317.633.4153 RATIOdesign.com Indianapolis, IN Champaign, IL Raleigh, NC Chicago, IL / 6 Michael Hollibaugh Page 2 . May 15, 2017 DESIGN SERVICES RATIO will provide concept -level planning services. We envision the following specific tasks: Task 1: INITIATION RATIO will facilitate a kickoff meeting with the City to review and confirm the program and process. The kick off meeting will include a review of: • The schedule • The City's pre -conceived mix of land uses • A review of existing homes the City anticipates incorporating into the land plan • Other general goals and objectives Task 2: INVESTIGATION RATIO will create a base map from existing aerial photography and any existing GIS information that can be provided by the City. We will use the basemap preparation task to help us understand site access, views, general character of vegetation, adjacent land uses, and other qualities that will be informative to the planning process. Task 3: ENGAGEMENT RATIO will review the project with a short list of key stakeholders to gain their perspective on the opportunity and the market. The goal of the conversations will be to home in on a preferred program/mix of land uses. The City has mentioned Old Town Design Group as one organization it would be good to touch base with. We anticipate that we will expand the list through further discussion. We assume we will touch base with up to 5 individuals or organizations and that the meetings can take place over the phone or in person. We assume that the interviews will not require more than one day. Task 4: CONCEPT DEVELOPMENT RATIO will develop 2-3 plan alternatives that each accommodate the program in diverse ways. The concepts will be drawn in plan, to scale, and over aerial photographs in order to show context. Each plan will be accompanied by plan data indicating the quantity and types of housing, amounts of open space, etc. We will meet with the City to review the plans and analyze the merits and liabilities of each one. Our goal will be to identify one preferred plan alternative that can be refined in the next task. Task 5: PLAN REFINEMENT RATIO will refine the preferred plan alternative and update the plan data to reflect the approved condition. The deliverable will be an updated illustrative plan graphic. Supporting precedent images may be included if the City feels they would be beneficial to the mission of guiding development. Optional Tasks: Task 6: DRAINAGE AND UTILITY ANALYSIS If desired, RATIO can engage a civil engineer to conduct a more detailed analysis of existing utilities and drainage concerns. We have not solicited a proposal from a civil engineer for this work, but we believe it is probably in the range of $3,500 - $5,000. Task 6: DESIGN GUIDELINES/OVERLAY DISTRICT The City might find it valuable to establish design guidelines or create an overlay district for the neighborhood. The nature and extent of design guidelines can vary greatly, so it is not possible to assign a cost. However, but if this is something the City is interested in, we can refine the scope and provide a proposal. "EXHIBIT A ■ 2 dFs Michael Hollibaugh Page 3 May 15, 2017 Task 7: ILLUSTRATIONS Our scope includes plan graphic development only. Our work on the Mid Town PUD is an example of how eye level and aerial renderings can help to communicate intended character of place. Should the City feel that renderings would be valuable to the process of establishing the land use goals for the neighborhood, we can provide them through a sub -consultant. The cost of these varies, but tends to be in the range of $1,200 - $1,500 per rendering plus additional time for RATIO to guide and manage the illustrator's time. Task 8: DIGITAL MODELLING If desired, RATIO can model the preferred plan alternative digitally. This will allow the City and stakeholders to understand the ramifications of design decisions in real time from critical vantage points. It could also be instrumental in marketing the property to prospective buyers/developers. Like design guidelines, the amount of effort required for digital modeling depends on a great deal on the level of detail and the topographic relief of the site. As such, it is not possible to establish a definitive cost, but the range is likely $6,000 - $8,000. Assumptions and Clarifications 1. We assume the project does not require a topographic survey, and that all planning activities can be accomplished with existing aerial photography or GIS information provided by the City at no cost to RATIO. 2. We assume the project does not include cost estimating, market analysis, proformas or any kind of financial analysis. 3. We have assumed that the process does not require the services of a civil engineer. As such, we do not anticipate producing preliminary utility or drainage plans or analyzing that beyond what is evident from simple observation. 4. We assume that we will not make any presentations to plan commission, city council or other regulatory bodies. The exercise is for the benefit of Carmel planning staff. SCHEDULE We are prepared to initiate the project within 2 weeks of a notice to proceed. Subject to further discussion with you, started, we anticipate the following schedule after notice to proceed: Task 1: INITIATION......................................................................................1 week from NTP Task 2: INVESTIGATION...............................................................................2 weeks Task 3: ENGAGEMENT................................................:................................1 week Task 4: CONCEPT DEVELOPMENT...............................................................2 weeks Task 5: PLAN REFINEMENT.........................................................................1-2 weeks Totaltime...................................................................................................7-8 weeks COMPENSATION In consideration of the Project Scope, Design Services, and Schedule we offer a lump sum fee of Seven Thousand Five Hundred Dollars ($7,500), not including reimbursable expenses or the optional tasks. A EXHIBfT -•. 3 W. Michael Hollibaugh Page 4 May 15, 2017 REIMBURSABLE EXPENSES Expenses attributable to your project will be invoiced as a Reimbursable Expense at 1.10 times the item's expense. Expenses may include: A. Drawing Reproduction/Photographic Reproduction B. Copying C. Supplies D. Mailing/Express Mail E. Mileage/Lodging/Meals/Auto Rental/Travel per Diem F. Renderings G. Agency reviews and fees H. Other, approved, miscellaneous expenses We estimate reimbursable expenses will not exceed One Thousand Dollars ($1,000.00). We will only invoice for expenses incurred in the interest of the project and will provide back-up receipts with our invoicing as required. Any monies remaining within this estimate at the.completion of the project will revert back to the client in full. ADDITIONAL SERVICES Any additional services beyond the identified Design Services, which you may request, will be invoiced at the hourly rate of the personnel assigned to the task. Services provided by RATIO will be performed in accordance with RATIO's current fiscal year Standard Hourly Rate Schedule in effect at the time of performance. This schedule is updated annually and is available upon request. If an additional service is requested, we will prepare a written proposal, identifying our services and compensation, for your review and approval prior to initiating the requested services. PAYMENT SCHEDULE Invoices will be sent monthly and shall be in proportion to services performed. Payment is due upon receipt. Amounts unpaid thirty (30) days after being received will bear interest at one and one half percent (11/2%) per month accrued, INSURANCE In consideration of the Project Scope, Design Services and Compensation, RATIO Architects will maintain insurance coverage for this project with the following limits: General Liability $1,000,000 each Occurrence Limit, $2,000,000 Aggregate Automobile Liability $1,000,000 CSL each accident, $1,000,000 for Hired and Non -Owned Liability Worker's Compensation $500,000 each Accident, $500,000 Disease Policy Limit Professional Liability "EXHIBIT P"I Michael Hollibaugh Page 5 May 15, 2017 $5,000,000 per Claim, $5,000,000 Aggregate ABANDONMENT If the project is abandoned, in part or in whole, payment on account of the services performed will be made upon presentation of a final accounting of services rendered and expenses incurred since the last paid invoice to the date of such action. Please review this proposal and if all is in order, return an executed pdf copy for our file. If you have any questions, do not hesitate to contact me directly. Thank you for considering RATIO Architects for your interesting project. Sincerely, hn�o LA ftEED Principal I Director of Landscape Architecture, Urban Design + Planning AUTHORIZATION TO PROCEED: Designated Representative Date City of Carmel "EXHIBIT A ■ S o -P5/ EXHIBIT B Invoice Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Date: Signature Printed Name Goods Services Person Providing Goods/Services Date Goods/ Service Provided Goods/Services Provided (Describe each good/service separately and in detail) Cost Per Item Hourly Rate/ Hours Worked Total GRAND TOTAL Signature Printed Name EXHIBIT C INSURANCE COVERAGES Worker's Compensation & Disability Employer's Liability: Bodily Injury by Accident/Disease: Bodily Injury by Accident/Disease: Bodily Injury by Accident/Disease: General Liability Personal & Advertising Injury Policy Limit: Each Occurrence Limit: Fire Damage (any one fire): Medical Expense Limit (any one person): Statutory Limits $100,000 each employee $500,000 each accident $500,000 policy limit $1,000,000 per Occurrence Limit $2,000,000 Aggregate $500,000 $250,000 $250,000 $ 50,000 Comprehensive Auto Liability (owned, hired and non -owned) Bodily Single Limit: Injury and property damage: Policy Limit: Professional Liability Umbrella Excess Liability Each occurrence and aggregate: EXHIBIT D $1,000,000 each accident $1,000,000 each accident $1,000,000 $5,000,000 per Claim $5,000,000 Aggregate $5,000,000 D�n ' - JUN -22017 -3+ EXHIBIT D DOCS AFFIDAVIT Tra Me S being firstdulysworii,.deposes and,says that. he/she is fainfl with and: has personal .knowledge of the facts hexein.and,.if called as , witness in this matter, could testify as follows: o�ereighteen (18) years`of ,ageand am competent to testify to.the facts contained hereiir: 2 I ani now,,ant1 at all timeselevant erein have been employed by 1ar'r I b f� -614' m 2 1 Vlc_ (the "Employef") sn the :position .of t V2 GCS✓ 0 PK; n i WAh'&j 3'. 'I am;familiar with the employment. policies, practices, and procedures of the Employer acid. have the 'authority .to act; vINDIANA City ®l Car el RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER Jl Jl Jl FEDERAL EXCISE TAX EXEMPT 100477 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUSTAPPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 5/26/2017 357894 RATIO ARCHITECHTS, INC Dept of Community Service VENDOR 101 S PENNSYLVANIA STREET SHIP 1 Civic Square TO Carmel, IN 46032 - INDIANAPOLIS, IN 46204--3684 PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT 15710 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1192 Fund., 101 General Fund Account: 43-404.00 1 Each Planning Services $15,000.00 Sub Total ;11 Send Invoice To:-��� t�..... ----r r , Dept of Community Service �4' 1 Civic Square Carmel, IN 46032 - PLEASE INVOICE IN DUPLICATE $15,000.00 $15,000.00 DEPARTMENT I ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $15,000.00 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A 'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCH2R HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS �N UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPPFRIATION SUFFICIENT TO/PAY RitIF�BOV RDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 (/ R. AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 100477 CLERK -TREASURER