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HomeMy WebLinkAbout312056 6/5/2017 ' 4+u,C�9�F1 �;; CITY OF CARMEL, INDIANA VENDOR: 02785 CHECK AMOUNT: $" " " "304.33' ONE CIVIC SQUARE JAMES BRAINARD CHECK NUMBER: 312056 +` CARMEL, INDIANA 46032 CHECK DATE: 06/05/17 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT ,I��L FEES- DESCRIPTION EXPENSE 1160 4343001 304.33 rc- < « \ _0 0 0 K : k © q ° > % 2 q / q 2 c 2 w 2 m OD m § z $ q O / q m O ° -n / o $ \ o - _ r2 » g / L � � _ § © & 2 \ > k . 0 in$ \ z | to [ % \ 2 f I / / k g k A 0 $ / ƒ 2 \ , g \ E 2 - m # f \ / 2 + \ k } 7 $ ! ¢ § & CD t 0 k k 0 § _ § ƒ - k 2 w I ID 03 ( w CD » § ( E a E f - kE § » / } � Z � m m a # k _ m o - � \ \ § m \ } @ C \$ I > \ _ 7 § K q -n < m 0 co 8 .4 \ § \ § M \ � C g0 w _ � 2 2 o KE ' } T ° / CD \/ 0 > ; q > \ { \ 0 \ n � � j E / r Sf G \ / \ 2 \ ] / \ 7 ( ° c rj) CD CT / k \ \ / 0 \ Q) a \ _ o CL a k ƒ z E & ? § / « k CED / � 7 § § ¥ \ ((�knjo?ArJl, Erre-lir<aurel Trevel Upernses to b eiGV�be�rse�l&���pea�9"r'&hard-?,bile Tpus a ®ate Amauvi* VenedOF purpose 5/12/2017 5 457.40 American Airliner Roundtrip Airfare(Coach) 5/21/2017 8 25.00 American Airlines Baggage Fee 5/21/2017 S 11.28 Hitch Cab Taxi 5/23/2017 5 790.05 Willard Intercontinental 1 Might Hotel Stay 5/23/2017 8 10.28 0ATWashingtonD.C. Tari 5/26/2017 S 15.13 Dial Cab Taxi 5/26/2017 $ 25.00 American Airlines Baggage Fee 5/26/2017 $ 36.00 Indianapolis International Airport ParHng-for 2 days $ 1,373.14 TOTAL 1,c�t�8. 81 —�eu:) reedy re�m�ur5e� 'fie. e -c��} a > Kibbe, Sharon From: Dietra Brandon <DBrandon@pewtrusts.org> Sent: Thursday,June 01, 2017 11:13 AM To: Kibbe, Sharon Cc: Forbes Tompkins Subject: RE: Travel Expense Reimbursement Request - Mayor Jim Brainard We will reimburse his meal expenses for dinner on 5/23 ($20) and breakfast on 5/24 ($20)to total $40. The total reimbursement from Pew will be $1,068.81. I will follow up to let you know when I have submitted the reimbursement for payment with an estimated date of when you can expect payment. Kind regards, Dietra Brandon Administrative Assistant, Flood-prepared Communities The Pew Charitable Trusts 901 E Street, NW,Washington,DC 20004 p:202-540-6985 1 e: DBrandon@pewtrusts.orq I www.oewtrusts.org From: Kibbe, Sharon [mailto:skibbe@carmel.in.gov] Sent: Thursday,June 01, 2017 10:57 AM To: Dietra Brandon Cc: Forbes Tompkins Subject: RE: Travel Expense Reimbursement Request- Mayor Jim Brainard The Mayor did not provide his meal receipts, so we'll need to go with the allowance of$20 per meals. He attended the Pew luncheon on May 23rd, so that was already covered by Pew. He had a dinner expense that evening and a breakfast expense the following morning. Please let me know the total dollar amount Pew is able to reimburse him for meals during his commitment to Pew. I believe it would be$40, but I would appreciate your confirmation. Thanks, Sharon Kibbe I Executive Office Manager I Office of the Mayor I City of Carmel 1 Civic Square,Carmel,Indiana 46032 317-571-2483 Direct 1317-571-2401 Main 1317-844-3498 Fax I skibbe(,carmel.in.gov From: Dietra Brandon [mailto:DBrandonCcbpewtrusts.oral Sent:Thursday, June 01, 2017 10:46 AM To: Kibbe, Sharon Cc: Forbes Tompkins Subject: RE: Travel Expense Reimbursement Request - Mayor Jim Brainard You are welcome, Sharon. Please forward receipts for his meal/s and we can include this with the reimbursement total. I However,without receipts we can reimburse up to $20 for meals. Dietra Brandon Administrative Assistant,Flood-prepared Communities The Pew Charitable Trusts 901 E Street, NW,Washington, DC 20004 p:202-540-6985 1 e: DBrandon@pewtrusts.org I www.pewtrusts.org From: Kibbe, Sharon fmailto:skibbe(5)carmel.in.govl Sent: Thursday,June 01, 2017 10:39 AM To: Dietra Brandon Cc: Forbes Tompkins Subject: RE: Travel Expense Reimbursement Request- Mayor Jim Brainard Dietra, Thank you for this clarification. Would you be willing to increase the reimbursement amount by$55 to include his meals for that one day(May 23`d)? Sharon Kibbe I Executive Office Manager I Office of the Mayor I City of Carmel 1 Civic Square,Carmel,Indiana 46032 317-571-2483 Direct 1317-571-2401 Main 1317-844-3498 Fax I skibbenar,carmel.in.aov From: Dietra Brandon fmailto:DBrandonCd)pewtrusts.orci Sent: Thursday, June 01, 2017 10:27 AM To: Kibbe, Sharon Cc: Forbes Tompkins Subject: RE: Travel Expense Reimbursement Request- Mayor Jim Brainard Good Morning Sharon, Thank you for forwarding the receipts for Mayor Brainard's travel expenses. Please forgive me if I didn't clarify in our initial communications that Pew follows per diem travel allowances for airfare (coach), hotel (up to $500), meals (up to $55 per day), etc. I've reviewed the receipts and understand that they reflect Mayor Brainard's expenses for dual purpose business travel to DC between May 21 and May 26. Pew can reimburse a portion of these expenses to reflect his visit to speak at Pew on May 23. With this understood, we can reimburse the follows: 5/12—Airfare/American Airlines: $457.40 5/23 —Hotel/Willard InterContinental: $500 5/23 —Taxi: $10.28 (from airport to hotel) 5/26—Taxi: $18.13 (from hotel to airport) 5/26—Baggage Fee: $25 (split) 5/26—Airport parking: $18/1-day The total reimbursement from Pew will be $1,028.81. This total reimbursement is with the understanding that Mayor Brainard's travel expenses reflect his travel to DC the afternoon of May 23 to attend our event, with one hotel accommodation(1-night) and flight departure the morning of May 24. Again, I regret any miscommunications and feel free to contact us with any questions. 2 Kind regards, Dietra Brandon Administrative Assistant, Flood-prepared Communities The Pew Charitable Trusts 901 E Street, NW,Washington, DC 20004 p:202-540-6985 1 e: DBrandon@pewtrusts.org I www.pewtrusts.ora From: Kibbe, Sharon [mailto:skibbe(abcarmel.in.gov] Sent: Wednesday, May 31, 2017 1:55 PM To: Dietra Brandon Subject: RE: Travel Expense Reimbursement Request- Mayor Jim Brainard Thanks, Dietra. I'm dropping original receipts in the mail to your attention today. I'm glad you had a nice Memorial weekend. Sharon Kibbe I Executive Office Manager I Office of the Mayor I City of Carmel 1 Civic Square,Carmel,Indiana 46032 317-571-2483 Direct 1317-571-2401 Main 1317-844-3498 Fax I skibbena carmel.in.gov From: Dietra Brandon [mailto:DBrandon(aOpewtrusts.org] Sent: Wednesday, May 31, 2017 1:52 PM To: Kibbe, Sharon Subject: RE: Travel Expense Reimbursement Request- Mayor Jim Brainard Hi Sharon. I am returning to the office today from a pleasant Memorial weekend. Thank you for the timely submission of receipts. My goal is to process and submit as many reimbursements that I've received by week's end. Once I submit,the finance department's turnaround time for reimbursement is up to two weeks. Thank you in advance for your patience. Regards, Dietra Brandon Administrative Assistant,Flood-prepared Communities The Pew Charitable Trusts 901 E Street, NW,Washington,DC 20004 p: 202-540-6985 1 e: DBrandon@pewtrusts.org I www.pewtrusts.org From: Kibbe, Sharon [mailto:skibbe(dcarmel.in.govl Sent: Tuesday, May 30, 2017 2:23 PM To: Dietra Brandon Subject: Travel Expense Reimbursement Request- Mayor Jim Brainard Dietra, 3 I hope you had a pleasant Memorial weekend. Please find attached the travel expense reimbursement request for Mayor Jim Brainard. I'm also attaching another copy of the Mayor's W-9. I'll place the original expense receipts in the mail to your attention. I understand the turnaround time for reimbursement is approximately two weeks. If you have any questions, please don't hesitate contacting me. Sincerely, Sharon Kibbe I Executive Office Manager I Office of the Mayor I City of Carmel 1 Civic Square,Carmel,Indiana 46032 317-571-2483 Direct 1317-571-2401 Main 1317-844-3498 Fax I skibbena,carmel.in.sov Email secured by Check Point Email secured by Check Point Email secured by Check Point Email secured by Check Point 4