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Home My WebLink AboutBPW Minutes 12-7-16Board of Public Works and Safety Meeting MINUTES Wednesday, December 7, 2016 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Members Mary Ann Burke called the meeting to order at 10: 01 a. m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk Jacob Quinn Mayor James Brainard was not present MINUTES Minutes for the November 16, 2016, Regular Meeting were approved 3-0 BID/QUOTE OPENINGS AND AWARDS Bid Award for 2016 City -Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal; John Duffy, Director of Department of Utilities, recommended awarding the bid to Republic Services as the lowest and most responsive bidder for the amount of $16,567,200 (BASE BID)Board Member Burke Moved to Approve. Board Member Watson seconded. Request Approved 2-0. Bid Opening for Common Council Chambers Audio/Visual Equipment Update; Board Member Burke opened the bid and read it aloud: Company Duncan Video Amount $420,022.11 CONTRACTS Request for Purchase of Goods and Services American Structurepoint, Inc.; ($7,676 00); 106" Street Bridge Over Keystone Parkway Damage; Additional Services #23; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($16, 000.00); Small Structure Replacement and Culvert Lining — Additional Submittals and Bidding Phases; .r r Additional Services #13b; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; HWC Engineering; ($68, 000.00); Carmel Drive and AAA Way Road and Drainage Improvements; Additional Services #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Remenschneider Associates, Inc.; ($17,750. 00); Roundabout and Median Enhancements — River Road, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rundell Ernstberger Associates, Inc.; ($110,450. 00); Hazel Dell Parkway and Keystone Parkway Roundabout Landscape Design; Additional Services #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Brown Equipment Co., Inc.; ($228,8 75. 00); 2017 Johnston Sweeper; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Vive Exterior Design, LLC; ($42,900. 00); Snow Removal at Various Locations; Additional Services #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Vive Exterior Design, LLC; ($38,500. 00); Snow Removal at Various Locations; Additional Services 92; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Engle's Tree Moving & Landscaping, Inc.; ($44,000.00); Snow Removal at Various Locations; Additional Services #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; U. S. Department of the Interior; ($4,470. 00); Water Resource Investigations @ Williams Creek at 96`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Bartlett Tree Experts; ($15, 000.00); Tree Removal and Landscape Maintenance; Additional Services 41; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW 12-05-16-01; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Duke Energy Indiana, LLC; Underground Electric Facilities Project; Memorandum of Understanding; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Virgin Pulse; ($43, 000.00); Application Service Provider Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Requestfor Purchase of Goods and Services; Rieth-Riley; ($22,333.32); Pennsylvania & City Center RAB; Change Order #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; E&B Paving; ($2, 476.87); 136`h & Carey RAB; Change Order #7; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; E&B Paving; ($6,250. 00); Hawthorne & Carey Road; Change Order #8; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; MCSP; ($0); Small Structure Pipe Lining Culverts SW -16-06; Change Order #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Center Green and Adjacent Sidewalks/Tarkington Parking Garage; Carmel Farmers Market; Every Saturday from May 6, 2017 — September 30, 2017; 6: 00 a. m. —1: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded.. Request approved 2-0. Request to Close City Streets (9: 00 a. m. — 7p. m.; September 17, 2017)/to Use Parking Garage of Indiana Design Center (10 p. m. — 6 p. m.; September 16 — September 17, 2017; Carmel Porchfest; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room; Board Meeting; 2nd Tuesday of Every Month Starting April 2 017,- 6: 00 p. m. — 7:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo; Community Fitness Event; December 11, 2016; 1: 00 p.m. — 3:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Request for Perpetual Storm Water Quality Management Easement; Carmel Clay Municipal Building Corporation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Perpetual Storm Water Quality Management Easement; Trails at Avian Glen Community Association, Inc.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Intermittent Lane Restrictions; 96th & Priority; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Closure; 401 Autumn Drive to 461 Autumn Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Closure/Sidewalk Closure; 11960 Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Open Cut/Lane Restriction; 2"d Street SW— 2nd Avenue SW — 3rd Avenue SW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Funding Agreement Approval; Auman Newark Neighborhood Improvements Phase III; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Final Plat Approval; The Meadows at the Legacy —Section Six; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Secondary Re -Plat Approval; Grand and Main Lots 1601 Through 1606; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Re -Plat Approval; Spring Lake Estates Lots 28-29; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Right of Entry; Carmeltown, Inc. — Common Area; Drainage Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Right of Entry; Crooked Stick Golf Course; Crooked Stick Golf Course Drainage Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 4721 Wellswood Bend; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 1636 Nordland Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 11590 Meridian Street North; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 1 1 Request for Variance; 14369 Oak Ridge Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 4721 Wellswood Bend; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 1636 Nordland Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 11590 Meridian Street North; Board Member Burke moved to approve.. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 14369 Oak Ridge Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke Approved 1,1kayor James Brainard