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Home My WebLink AboutBPW 06-21-17-02 /Quality Leasing Co. Inc/599.42 per month/Car LeaseRESOLUTION NO. BPW 06-21-17-02 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING RECEIPT OF CONTRACT WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3(9), only the Mayor is authorized to sign City contracts; and WHEREAS, pursuant to his authority under Indiana law, Mayor James C. Brainard has caused to be signed the City contract attached hereto as Exhibit A (the "Contract"); and WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for review. follows: NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. J 3. The Contract shall be promptly filed in the office of the Clerk -Treasurer and thereafter made available to the public for review. SO RESOLVED this l day of A 2017. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: N6- Q� � James Brainard, Presiding Officer ATTEST„Z4e�� ChristinerPaule , Clerk -Treasurer Date: C:\Users\clivingston\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlookl5L84KASYWcknowledge Quality Leasing Co. Inc..docx6/15/2017 9:42 AM UALITY LEASING CO., INC. FLEET# 7064 9830 Baw Drive, Indianapolis, h T 46280 Phone 317-253-4415 Pax 317-845-9221 COVERLET TER Enclosed are your lease documents. Included within are corresponding documents to your master lease, including.a supplement for each vehicle. When printing the documents, please be sure to print each page individually, not double sided. Please sign where indicated and make a check payable to Quality Leasing for the amount shown on the invoice. Make a copy of the check, your driver's license(s), and a copy of all lease documents. Please keep a copy for your records.. IF FUNDING FROM SCANNED DOCUMENTS, AMOUNT DUE AT SIGNING WILL BE DEBITED FROM COPY OF CBECK, OR ACCOUNT INFORMATION PROVIDED ON AUTOPAY FORM, UPON SIGNING OF LEASE DOCUMENTS. In order to expedite funding, please have the insurance certificate read as follows: Quality Leasing Co. Inc., ISAOA ATIMA ADDITIONAL INSURED AND LOSS PAYEE C/O VAN WAGENEN PO BOX 390543 MINNEAPOLIS, MN 55439 Email a copy of all documents to your leasing consultant before overnighting all originals to Quality Leasing, using the FedEx label attached. If you would like to opt in for emailed monthly statements, please select yes and add your email address below: ®YES ®NO skibbe@-carmel.in.gov PLEASE VERY TBE MON'I ILY PAYMENT DUE DATE. This will be your due date each month. If you would prefer a different due date, please do not sign and contact your leasing consultant. New documents will be issued. If you have any questions, please contact your leasing consultant. JIM BIZAINARD Mayor, City of Carmel Date 5/26/2017 1of10 INITdALs :-`' � IALS f UALI'I'X LEASING CO., INC. 9830 Bauer Drive, Indianapolis, Ilii 46280 Supplement t® Master Lease (Option to Purchase (Fixed Price) Name and Address of Lessee: CITY OF CARMEL ATTN MAYOR'S OFFICE ONE CIVIC SQUARE CARMEL IN 46032 FLEET# 7064 Phone 317-253-4415 Fax 317-845-9222 (Lease#9820' Dated 5/25/2017 Notice: Lessor reserves the right to withdraw the terms of this Supplement and issue a� modified Supplement without notice to Lessee if Lessor is. not in receipt of a fully executed original or facsimile of this document within five (5) business days of the date of this Supplement. (However, in that event, no such modifications will be binding on Lessee unless and until Lessee executed the modified document containing all such modifneations. This is a Supplement to the Master Lease identified above between Lessor and Lessee (the "Master Lease"). All terms and conditions of the Master Lease are incorporated herein by reference and are made a part of this Supplement. Upon the execution and delivery by Lessor and Lessee of this Supplement, Lessor hereby agrees to lease to Lessee, and Lessee hereby agrees to lease from Lessor, the equipment described below upon the terms and conditions of this Supplement and the Master Lease. All terms and conditions of the Master Lease and all Supplements executed by the Parties shall remain in full force and effect except to the extent expressly modified by this Supplement. This Supplement and the Master Lease are hereinafter referred to as the "Lease". Lessor and Lessee agree that this Supplement and the Master Lease as incorporated into this Supplement constitute a separate and distinct "Lease" under the Master Lease and if any provision in this Supplement conflicts with a provision in the Master Agreement, the provision in this Supplement shall control. Lessee hereby reaffirms on and as of the date hereof all terms, covenants representations and warranties contained in the Master Lease. After Lessee signs this Supplement, Lessee authorizes Lessor to insert the Commencement Date and any missing information or change any inaccurate information (such as the model year of the Equipment or its serial number or VIN) into this Supplement or to include an attachment to this Agreement describing the Equipment. Equipment Location ONE CIVIC SQUARE CARMEL IN 46032 SUMMARY OF PAYMENT TERMS PER EACH LEASE LIS'T'ED ABOVE Initial Term (Months): 36 DESCRIPTION OF LEASED EQUIPMENT/VEHICLE Payment Frequency: MONTHLY LEASE QUANTITY YEAR, MAKE, MODEL NAME/NO., SERIAL NO. OR OTHER Auto Pay Required: RECOMMENDED If cancelled/refused, Rental Payment Per Each Lease for remaining months: $0.00 NO SALES TAX INCLUDED End Date: 6/1/2020 Security Deposit Per Each Lease: $0.00 NO SALES TAX INCLUDED IDENTIFICATION MILEAGE 98207 1 2017 FORD FUSION VIN# 3FA6PORUIHR322708 25 After Lessee signs this Supplement, Lessee authorizes Lessor to insert the Commencement Date and any missing information or change any inaccurate information (such as the model year of the Equipment or its serial number or VIN) into this Supplement or to include an attachment to this Agreement describing the Equipment. Equipment Location ONE CIVIC SQUARE CARMEL IN 46032 SUMMARY OF PAYMENT TERMS PER EACH LEASE LIS'T'ED ABOVE Initial Term (Months): 36 First Payment Due Date: 6/1/2017 Payment Frequency: MONTHLY Mileage Allowance per Month: EXEMPT Rental Payment Per Each Lease: $599.42 NO SALES TAX INCLUDED Interim Rent Rate Per Each Lease: $0.00 NO SALES TAX INCLUDED SUDdECT TO CHANGE Auto Pay Required: RECOMMENDED If cancelled/refused, Rental Payment Per Each Lease for remaining months: $0.00 NO SALES TAX INCLUDED End Date: 6/1/2020 Security Deposit Per Each Lease: $0.00 NO SALES TAX INCLUDED Number of Installments: 36 Commencement Date: 6/1/2017 Down Payment Per Each Lease: $0.00 No SALES TAx INCLUDED End of Term Agreement: 1. In addition to paying the Total Basic Rent when and as due under the Master Lease, Lessee shall have the option to purchase the Equipment for a fixed price and if this option is exercised, agrees to pay Lessor $17,000.00 for each lease on the expiration date of the initial term of the Lease(s) (the "Final Purchase Payment"). At least ten (10) days prior to the expiration of the initial term Lessee shall notify Lessor in writing of Lessee's decision to exercise the option to purchase the Equipment. 2. Upon receipt of the Total Basic Rent and the Final Purchase Payment by Lessor, the Equipmen s be deemed transferred 2 of 10 3N3TbA J -INITIALS 40 I to Lessee at its then location. Lessor hereby warrants that at the time of transfer the Equipment will be free of all security interests and other liens created by Lessor or in favor of persons claiming through Lessor. LESSOR MAKES IVO OTHER WARRANTY WITH RESPECT TO THE EQUIPMENT, EXPRESS OR IMPLIED, AND SPECIFICALLY DISCLAIMS ANY WARRANTY OF MERCHANTABILITY AND OF FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILITY FOR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OF OR THE INABILITY TO USE THE EQUIPMENT. THE PARTIES AGREE THE EQUIPMENT IF THE OPTION IS EXERCISED IS SOLD "AS -IS". 3. If Lessee elects to exercise the option to purchase and then fails to pay the Final Purchase Payment when due, it shall constitute an "Event of Default" ,under the Master Lease. 4. Lessee agrees to pay all sales and use taxes arising on account of the sale of the Equipment to Lessee. 5. Lessor agrees upon termination of Lease, to transfer title into purchaser's/Lessee's name, and out of Quality Leasing Co., Inc.'s name in 30 days from date of receipt of title via certified mail or Federal Express. Quality Leasing Co., Inc. will no longer be responsible for this asset once title is sent to the Lessee. If the Lessee requires a duplicate title for any reason, a $500.00 fee will apply. Lessor makes no representation with respect to the income tax consequences of the transaction evidenced by the Lease. Lessor will treat the Lease as a sale regardless of how the Lease is treated by Lessee. Amendments Regarding the Master Lease: For the purposes of this Supplement only and assuming Lessee has elected to exercise the option to purchase and no Event of Default occurs during the term of the Master Lease, Paragraph 21 (relating to return of Equipment) of the Master Lease is amended and hereby modified to eliminate Lessee's obligation to return the Equipment to Lessor. Fees associated with Lease: Insufficient Funds Fee (NSF) $35.00 Stop or hold auto pay with 5 day notice $35.00 Due date change request $35.00 Title not returned $250.00 Original lease documents not returned $250.00 Payment over the phone $4.95 Toll charge processing $20.00 (Per Violation) Certification of Lessee: Lessee hereby certifies to Lessor, under penalty of perjury, that Lessee intends more than 50% of the use of the Equipment is to be in a trade or business of Lessee. Lessee has been advised, understands and agrees that Lessee will not be treated as the owner of the Equipment/Vehicle for federal tax purposes. Acceptance of Equipment. By signing this Lease, Lessee represents, warrants, covenants and agrees that the Equipment has been received, inspected and installed to Lessee's satisfaction and is complete, operational and in good condition and working order and satisfactory in all respects and conforms to all specifications in the Lease and the supply contract or other agreement with the supplier or manufacturer. Lessee hereby accepts the Equipment and acknowledges that the term of the Lease commences on the Commencement Date stated below. Lessee further acknowledges that this Lease is NON -CANCELLABLE, ABSOLUTE AND IRREVOCABLE. Lessee hereby authorizes Lessor to advance the funds for the purposes of leasing the Equipment to Lessee in reliance upon its execution of this Supplement. Lessee certifies that no Event of Default or event that with notice of lapse of time would become a Default currently exists. WITH RESPECT TO FLORIDA LEASES ONLY, notwithstanding the foregoing, Lessee agrees to execute a separate Delivery and Acceptance document and the Date of Acceptance stated therein shall serve as the Commencement Date for all purposes under this Lease. sor: Quality a ing Co., Inc. By A YSSA LAWRENCE LEASE ADMIN Title 6/1/2017 Commencement Date Lessee: CITY OF CARMEL By %V, AYOR 40 JIM BRAINARD TITLE TITLE 3 of 10 INLAMUIAL_ a UALITY LEASING CO., INC. 9830 Bauer Delve, Indianapolis, EV 46280 Lessee: CITY OF CARMEL ATTN MAYOR'S OFFICE ONE CIVIC SQUARE CARMEL, IN 46032 FLEET# 7064 Phone 317-253-4415 Fax 317-845-9221 INVOICE PLEASE RETURN COPY OF INVOICE WITH PAYN11ENT PAYABLE TO QUALITY LEASING CO., INC. Lease Amount Sales Tax 6/1/2017 Total Payment 98207 $599.42 $0.00 $599.42 Pro Rata (SUBJECT TO CHANGE) $0.00 $0.00 $0.00 Cap Cost $0.00 $0.00 $0.00 Security Deposit $0.00 $0.00 $0.00 TOTAL $599.42 * * IF FLING FROM SCANNED DOCUMENTS, AMOUNT DUE AT SIGNING WELL BE DEBITED FROM COPY OF CIIECK, OR ACCOUNT INFORMATION PROBED ON AUTOPAY FOM, UPON SIGNING OF LEASE DOCUMENTS. • 4 of 10 Y1VYTIAL 3AI.S OUALITY LEASING CO., INC. 9830 Baur Drive; Indianapolis,1IV 46280 FLEET# 7064 Rhone 317-253-4415 Fax 317-845-9221 Supplement to Master Lease ACKNOWLEDGMENT OF DELIVERY AND RECEIPT Supplement Dated 5/25/2017 Lease# 98207 Name and Address of Lessee: CITY OF CARMEL ONE CIVIC SQUARE CARMEL, LST 46032 Equipment/Vehicle Description: 2017 FORD FUSION Serial Number (if applicable) or VIN 3FA6PORU1B322708 The above named Lessee, acknowledges that they received and accepted from Quality Leasing Co., Inc. Lessor, the Equipment/Vehicle described above and in the Master Lease Agreement in good condition and repair; subject to all the terms and conditions of the Master Lease entered into between them and that the Equipment/Vehicle is in all material respects as described in the Master Lease. Acknowledgment of Delivery and Receipt of Equipment: By: MAYOR Date: 5/30/2017 Prmted:RAINARD TITLE less'ee or Lessee's Duly Authorized Agent By: Printed: TITLE Lessee or Lessee's Duly Authorized Agent Date: 5 of 10 U -UT /' MTIALS_ 4M UALITY LEASING CO., INC. FLEET# 7064 9830 Bauer Drive, Indianapolis, EV 46280 Phone 317-253-4415 Fax 317-845-9221 LEASE# 95207 STATEYIENT OF EXISTING LEASE AGREEMENT The following statement must be properly signed by both Lessor and Lessee, and presented to the Bureau of Motor Vehicles for title/registration of all leased motor vehicles. NAME QUALITY LEASING CO., INC. 9530 BAUER DRIVE INDIANAPOLIS, IN 46250 Are the owners of. 2017 FOLD FUSION Identification # 3FA6PORUIHR322708 LESSEE CITY OF CARMEL ONE CIVIC SQUARE CARMEL, IN 46032 COUNTY HAMILTON THE PLATE FEE AND COUNTY EXCISE TAX ARE TO BE PAID BY THE LESSEE XXX LESSOR (CHECK ONE) and will remain the property of same. (If plate/ excise ownership is different than indicated, an attached affidavit stating ownership is required). THIS AFFIDAVIT HAS BEEN REVIEWED, AND IS BEING SIGNED UNDER PENALTY OF PERJURY Signed QUALITY LEASING CO.. INC. Date (Owneessor) ByQAGENT Y SA LAWRENCE LIM Date 5/26/2017 MAYOR TITLE TITLE 6 of 10 EgTIAY IIDIITIAI s_ UUALITY LEASING CO., INC. FLEET# 7064 9830 Bauer Drive, Indianapolis, hV 46280 Phone 337-253-4415 Fax 317-845-9221 INSURANCE AGREEMENT DATE: 5/25/2017 LEASE# 98207 Lessee Name: CITY OF CARMEL ONE CIVIC SQUARE CARMEL, IN 46032 To provide protection against serious financial loss should an accident or damage occur. LESSEE understands that the lease contract requires that the vehicle and/or equipment be continuously covered with insurance for both liability insurance and physical damage insurance. LESSEE shall at their ex erase keen the vehicle and/or equipment insured throughout the term of this lease against the hazards of all risk of loss and the full REPLACEMENT cost thereof and comprehensive liability insurance for limits of Primary Liability of not less than $100K/$300K/$100K per occurrence for both bodily injury and Physical Damage, with a deductible of no more than $500.00. Failure to provide such insurance gives QUALITY LEASING CO., INC. the right to declare the entire unpaid balance immediately due and payable. We have on this date leased the following Equipment/Vehicles from QUALITY LEASING CO., INC. Our agent will insure this equipment listing QUALITY LEA81NG CO, INC. ISAOA ATE%1A as Additional Insured and Loss Payee. Policies should be addressed to P.O. Box 390543, Minneapolis, MN 55439-0543. AGENT WENDI FARLING ADDRESS 301 PENNSYLVANIA PARKWAY #201 INDIANAPOLIS IN 46280 PHONE # (317)817-5114 INSURANCE COMPANY CHARTER OAK FIRE INSURANCE PHYSICAL DAMAGE INSURANCE 8103036P64A POLICY NUMBER POLICY EXPIRATION DATE FULL INSURANCE REPLACEMENT COST $32028.96 ZTTT 7 l'1 A TSA LIABILITY INSURANCE 8103036P64A BY:` MAYOR BY: JIM B INARD (Title) (Title) This policy will be in the name of (if different from above) Verified by: with Date 7 of 10 ENITIALS v IALS DESCRIPTION OF LEASED EQUIPMENTNEHICLE LEASE QUANTITY YEAR, MAKE, MODEL NAME/NO., SERIAL NO. OR OTHER IDENTIFICATION MILEAGE 98207 1 2017 FORD FUSION VISI# 3FA6PORUIHR322708 25 Our agent will insure this equipment listing QUALITY LEA81NG CO, INC. ISAOA ATE%1A as Additional Insured and Loss Payee. Policies should be addressed to P.O. Box 390543, Minneapolis, MN 55439-0543. AGENT WENDI FARLING ADDRESS 301 PENNSYLVANIA PARKWAY #201 INDIANAPOLIS IN 46280 PHONE # (317)817-5114 INSURANCE COMPANY CHARTER OAK FIRE INSURANCE PHYSICAL DAMAGE INSURANCE 8103036P64A POLICY NUMBER POLICY EXPIRATION DATE FULL INSURANCE REPLACEMENT COST $32028.96 ZTTT 7 l'1 A TSA LIABILITY INSURANCE 8103036P64A BY:` MAYOR BY: JIM B INARD (Title) (Title) This policy will be in the name of (if different from above) Verified by: with Date 7 of 10 ENITIALS v IALS TJALITY LEASING CO. INC. 9830 Bauer Drive, Indianapolis, IN 46280 �uthorlffatlion for .Auto Payment I I hereby authorize Quality Leasing Co., Inc. to make withdrawals to my bank account or charge my credit card below on a monthly basis until my lease is terminated. I also agree to contact Quality Leasing Co., Inc. if ther are any changes to my information. Customers Name: CITY OF CSI., Monthly payment amount: $599042 AUTOPAY REQUIRED OR RECOMMENDED: RECOMMENDED Monthly payment will be deducted on the IST of every month from auto pay ***A 3% fee will be added to the monthly payment if auto pay (ACTT) is Lease# 98207 Fleet # 7064 7/1/2017 at any time for required leases*** 4 If you would like to opt in for emailed monthly statements, please sele6t yes and add your email address below: ®YES ®NO For Credit/Debit Card Payments: Cardholders Name: Type: AMX / VISA / MASTERCARD Billing Address: City: State: Zip: Card Number: Expiration Date: Security code: Cardholders Signature: Date: For AClO/Checking or SavingsWit drawals: Name on bank account: Type: CHECKING SAVINGS Bank Routing #: Name of Bank: *AUTO PAY ADVANCE OF PA' (9 digits) Account #: Please attach a voided check in the space below IOT BE HELD OR STOPPED UNLESS SUBNHTTED IN WRITING AT LEAST FIVE DAYS IN DATE. A $35.00 fee will be charged for all NSF, returned ACH payments, stop or held payments or due date changes. 8 of 10 INIYYELLS' dTIALS_ UUALITY LEASING CO., INC. FLEET# 7064 9830 Bauer Drive, Indianapolis, IN 46230 Phone 317-253-4415 Fax 317-845-9221 Quality Leasing Co., Inc. collects nonpublic personal information about you from the following sources: ® Information we receive from you on application or other forms ® Information about your transactions with us or other • Information we receive from a consumer reporting agency We do not disclose any nonpublic personal information about you to anyone, except as permitted by law. If you decided to become an inactive customer, we will adhere to the privacy policies and practices as described in this notice. Quality Leasing Co., Inc. restricts access to your personal account information to those employees who need to know that information. Quality Leasing Co., Inc. maintains physical, electronic, and procedural safeguards to guard your nonpublic personal information. The undersigned acknowledges receipt of this information policy. JIM BRAINARD Date 5/26/2017 Date 9 of 10 IALS_ 40 iJALITY LEASING CO., INC. FLEET# 7064 9830 Parser Drive, Indianapolis, ET 46280 Phone 317-253-4415 Fax 317-845-9221 TITLING INSTRUCTI®l�TS Enclosed are the documents you will need to title and/or plate your vehicle. • Title or copy of title • Power of Attorney from Quality Leasing Co., Inc. for you to sign on our behalf • Statement of Existing Lease Agreement • Instructions on titling in your state Title is to be made out to show Owner or Lessor as: QUALITY LEASING CO., INC. 9830 BAUER DRIVE INDIANAPOLIS. IN 46280 • The title MUST be returned to Quality Leasing Co., Inc. The title is required to be returned within 60 days of receipt of this packet or Quality Leasing Co., Inc. will charge your account a $250.00 non-compliance fee. • If you have acquired plates for your vehicle and were not required to title the vehicle in your state, please return all title paperwork to Quality Leasing Co., Inc. immediately. • Please fax or email a copy of the title application and registration you receive from the DMV to 317-688-6429 or shohmanngqualityleasingco.com. ^;La 10 of 10 ENTTIA .a IAL S_