312249 06/09/17 9,1y d.4��,we
u; CITY OF CARMEL, INDIANA VENDOR: 115100
ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAWCHECK AMOUNT: S"""10,082.70'
.r°; CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 312249
,, CARMEL IN 46032 CHECK DATE: 06/09/17
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 5.17 302.70 OTHER EXPENSES
1091 4340000 5. 17 1,845.00 LEGAL FEES
1125 4340000 5. 17 7,935.00 LEGAL FEES
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Professional Services InvoiceBY...............................
FOR SERVICES RENDEREDDate .6/2/2017
I.egaI Semmes 7;�?p ...R
FROM 5/1/17 THROUGH 5/31/17 1125-1-01- 4340000 $ `1,935.00
106-5023990 $ 30a X70
Provider: Debra M. Grisham, Attorney at Law LLC
1081-99-4340000 $ 0
Address: 922 E Greyhound Pass 1091-4340000 $ f,rLfS,QD
Carmel, IN 46032 Totatitypfrmer,: $ p X70
Telephone: 317-690-1597 1215-413P Central Park $
1215-4131-1 Capital Maintenance $
Email: d>;rishamlaw@�mail.com Total Clay7ownship $
Project Name: General Park Legal and Business Services
Invoice No: 5.17 Approval L
Hourly Rate: $150.00 Date 6�/2Ti 2�g '80
Service Date Description of Service Hours Worked Amount Due
5/1/2017 Prepared for and attended Agenda Setting 1.7 $255.00
meeting for 5-9-2017 Regular Park Board
Meeting with Senior park officials and Park
Board President J Engledow. Met briefly with J
Engledow following the meeting.
Multiple communications with T Haney and M 0.4 $60.00 i
Westermeier to schedule a meeting regarding
MI Homes' offer to donate to the Park Board
property next to the Bonbar at Monon Lake
residential development ("Future Park
Property").
Met with M Westermeier and M Klitzing 1.6 $240.00 lot
regarding personnel matters.
Multiple communications with B Bosma, M 0.5 $75.00
Westermeier and M Klitzing regarding
purchasing process for the Inlow Park
Playground Redevelopment Project("IPPRP")
and discussed the construction details of the
Waterpark Slide Project ("Waterslide Project").
Received and briefly reviewed and
communications to B Bosma and park officials
regarding a draft memo and Resolution.
1
Service Date Description of Service Hours Worked Amount Due
5/2/2017 Carefully reviewed B Bosma Resolution and 3.3 $495.00 11J5_404
memo as well as prior communications to the
Park Board regarding the IPPRP and briefly
discussed the same with M Klitzing and M
Westermeier. Drafted coversheets for the
IPPRP and Waterslide Project and changes to
the drafted resolution and distributed the same
to M Klitzing, S Young and M Westermeier.
Reviewed and organized research regarding the 1.4 $210.00 1-01
use of criminal background checks and other
matters related to employment decisions
(collectively, 'Personnel Issues") and otherwise
prepared for a meeting with L Russell regarding
the same. (.5 Hour NC.)
Reviewed applicable Indiana law and responded 0.3 $45.00 121 s-y�i
to communications from M Krosschell regarding
the Public Works purchasing process
thresholds.
5/3/2017 Multiple communications with M Klitzing and B 1.5 $225.00 1 zi s-y d r�F
Bosma regarding IPPRP Resolution draft and
coversheet. Drafted additional revisions after
conference call with M Klitzing and B Bosma
and distributed the same for review and
comment.
Obtained and met with M Westermeier 1.3 $195.00 I I
regarding Bonbar at Monon Lake Secondary
Plat and Survey in preparation for Friday
meeting with T Haney, representing MI Homes,
developer of Bonbar at Monon Lake, regarding
the real property offered for donation to the
Park Board ("Future Park Property") and the
condition of the trail development within it.
Communications to S Young regarding the
same.
Completed initial draft of memo regarding 2.5 $375.00 1 o 1
Personnel Issues and met with L Russell
regarding the same as well as other personnel
matters. (1 Hour NC.)
5/4/2017 Worked on memo regarding Personnel Issues 1.3 $195.00 lat
with more information from L Russell meeting
on 5-3-2017.
2
Service Date Description of Service Hours Worked Amount Due
Created timeline pursuant to Indiana legal 1.2 $180.00 1115'--1qOL4
requirements for the Central Park Entrance and
Fitness Expansion Project ("EFEP") and
communications with qualified newspapers
regarding publication deadlines.
5/5/2017 Briefly reviewed MI Homes survey and plat and 1.9 $285.00 1 t
otherwise prepared for and attended meeting
with T Haney and M Westermeier. Met with M
Westermeier regarding the meeting. Post
meeting communications with T Haney.
Met with M Westermeier regarding various park 1.3 $195.00 ►2/S- Ir3 ,4
matters including personnel, Central Park West
Drive Enhancement Project("CPWDEP"),
EFEP and Park Board governance matters.
Worked on and distributed draft bid timeline for 0.8 $120.00
CPWDEP and EFEP and multiple
communications to newspapers, , J Mooney at
DB Engineering, M Klitzing and M Westermeier
regarding the same.
5/8/2017 Worked on Personnel Issues memo and 1.2 $180.00 l e
communications to D Day regarding the same.
Worked on and multiple communications with T 3.6 $540.00 1 ,
Haney and M Westermeier regarding the Future
Park Property and met with M Westermeier
regarding the same.
5/9/2017 Met with L Russell regarding Personnel Issues 1.2 $180.00 to
and other personnel matters including the
current fulltime personnel handbook provisions.
Received and reviewed handbook regarding the
same. Continued work on Personnel Issues
memo. (1 Hour NC.)
Communications to Travelers Attorney 0.2 $30.00 i oq i
regarding Webb lawsuit.
Prepared for and attended Regular Park Board 2.6 $390.00
Meeting.
3
Service Date Description of Service Hours Worked Amount Due
5/10/2017 Worked on post Park Board meeting matters 1.8 $270.00 10► C s��o
and met with M Westermeier regarding various
park matters including personnel matters,
funding matters, park board governance
matters, the EFEP bid process timing and West
Park-The Groves Project("WP-TGP").
Met with L Russell regarding Personnel Issues 2 $300.00 i t
and related personnel matters including the
latest EEOC guidance impacting employment
decisions. Continued work on Personnel Issues
memo. (.5 Hour NC.)
5/11/2017 Worked on Personnel Issues memo and 1.5 $225.00 lot
communications with L Russell regarding the
same. (.5 Hour NC.)
5/12/2017 Received and reviewed CCPR employee 2 $300.00 I�
application form and discussed the same with L
Russell. Otherwise continued to work on the
Personnel Issues memo. (.5 Hour NC.)
Met briefly with M Westermeier regarding public 0.5 $75.00 la i
records disclosure violations and started
research of the same.
5/15/2017 Communications to Travelers Attorney 0.2 $30.00 I ag
regarding Webb lawsuit.
Communications to M Westermeier, M Allen 0.3 $45.00 a l
and T Haney with details about the 5-16-2017
meeting with MI Homes representatives
regarding Future Park Property.
Continued and concluded research regarding 1 $150.00 Iv
public records disclosure violations and met with
M Westermeier regarding the same.
Worked on Personnel Issues memo. 2 $300.00 lj i
Communications with D Day and L Russell
regarding the same. (1.5 Hour NC.)
5/16/2017 Continued work on Personnel Issues memo and 1.9 $285.00 to
multiple communications with L Russell
regarding the same. (1.5 Hour NC.)
Received and reviewed outside counsel invoice 0.2 $30.00 �� l
and submitted the same for payment.
4
Service Date Description of Service Hours Worked Amount Due
Prepared for and attended onsite trail 2 $300.00 lot
development meeting with M Westermeier, M
Allen and representatives of MI Homes.
Communications to Travelers Attorney 0.2 $30.00 1 a t
regarding Webb lawsuit.
5/17/2017 Worked on an affidavit for the Webb Lawsuit 2 $300.00 I ,q
and communications with Travelers Attorney
regarding the same.
Worked on Personnel Issues memo and 0.7 $105.00 I� t
communications with D Day regarding the
same.
Received communications from M Krosschell 1 $150.00
regarding the bid timeline for the Central Park
West Commons Phase II Project ("WCPII") and
reviewed the status of various aspects of the
WCPII Project including Park Board meeting
presentations and actions, the Professional
Services Agreement("PSA")with The
Schneider Corporation ("TSC'), reviewed
governing public works laws, confirmed
publication deadlines and spoke with M Klitzing
and M Krosschell regarding a recommended bid
process timeline and coordination with the
CPDWEP.
5/18/2017 Received and briefly reviewed communications 0.4 $60.00 1 t
regarding a Monon bicycle-tree incident and met
with M Westermeier, M Klitzing and M Allen
regarding the same.
Received communications from insurer 0.2 $30.00 i o
regarding a hail damage claim and
communications to M Klitzing regarding the
same.
Started work on bid documents for WCPII. (.5 1.8 $270.00 tip Hour NC.)
NC.)
Received and forwarded to M Westermeier, M 0.3 $45.00 ioq r
Klitzing and J Engledow, a draft motion for
Summary Judgment for the Webb Lawsuit.
5/19/2017 Met with M Westermeier regarding the Monon 1 $150.00 I ,
bicycle-tree incident. Created and organized file
for the same.
5
Service Date Description of Service Hours Worked Amount Due
Worked on communications to B Bosma 0.2 $30.00 It f 5--iaf�
regarding public works purchase matters
including the status of information concerning
the Waterslide Project.
Reviewed the West Park mitigation file with M 1.2 $180.00
Westermeier; located and provided mitigation
records and tracked down and arranged for
delivery of wetland delineation documents for M
Klitzing to support the WP-TGP.
Communications with D Day regarding CCPR 1.4 $210.00 1 ,►
personnel policies and communications to L
Russell regarding the same. Continued work on
revisions to the Personnel Issues memo. (1
Hour NC.)
Communications with Hartford City attorney 0.2 $30.00
regarding status of challenged sex offender
ordinance.
Met with M Krosschell and M Klitzing regarding 0.2 $30.00 ►z�5-4 aA
WCPII bid timeline.
Started draft of CCPR positions following on- 1.5 $225.00 101
site meeting with MI Homes representatives and
distributed the same to M Westermeier and M
Allen for review and comment.
5/22/2017 Multiple communications with M Westermeier 1.2 $180.00 io►
regarding the Monon bicycle-tree incident.
Reviewed Risk Tree Policy and file and
discussed with and provided the same to M
Westermeier.
Communications with Hartford City attorney 0.2 $30.00 ,
regarding status of challenged sex offender
ordinance.
Continued work on CCPR position summary 3.2 $480.00 I > I
regarding MI Homes property.
5/23/2017 Communications with M Westermeier regarding 0.2 $30.00 �>
the Monon bicycle-tree incident.
Revised and completed draft CCPR position 2.6 $390.00 ►> I
summary regarding Future Park Property and
distributed the same to M Westermeier and M
Allen.
6
Service Date Description of Service Hours Worked Amount Due
Communications with M Krosschell regarding 1 $150.00 12rs-yr4
the WCPII Project bid timeline and coordination 1LI -yet+
efforts with the CPDWEP. Communications
with M Westermeier and M Klitzing regarding
the same. (.5 Hour NC.)
Started review of pleading for the Webb lawsuit 0.8 $120.00 1 Oct
and communications to Building Corporation
attorney regarding the same.
5/24/2017 Completed review of pleading for the Webb 2.8 $420.00
lawsuit and communications to Travelers
Attorney and Building Corporation attorney
regarding the same.
Communications from A Kostrzewa regarding 0.2 $30.00 t
CCPR responsibility for maintenance of trail
from Lenape Trace Park to the Monon
Greenway. Examined the file and provided an
electronic copy of the governing agreement.
Met with M Westermeier regarding various park 0.6 $90.00 I,,
matters including personnel matters and public
works project and construction status.
Reviewed criminal background history memo 0.5 $75.00
against school corporation laws and revised the
same.
5/25/2017 Worked on, completed and distributed to M 2.3 ,' $345.00 l J(, ( kA)
Westermeier and M Klitzing, recommended bid L1 _y
timeline and required information for the WCPII, % l (-
oaA
the EFEP and the CPDWEP. Summary also
included understanding of current status for the
WP-TGP, IPPRP and the Waterslide Project.
Continued review of criminal background history 0.7 $105.00
memo and applicable laws.
5/26/2017 Worked on and completed draft of criminal 1.4 $210.00 , l
background history memo and provided the
same with Exhibits to L Russell to confirm
accurate depiction of current practices. (.5 Hour
NC.)
Worked on Bid notice for WCPI I. 0.7 $105.00
7
Service Date Description of Service Hours Worked Amount Due
Met with M Westermeier regarding various 0.8 $120.00 l a i
matters including summary of public works
projects, risk tree policy, Summary of CCPR
position regarding MI Homes Future Park
Property, and greenway access point
responsibility and communications with J Molitor
regarding the same.
Communications with T Haney regarding status 0.6 $90.00 I
of CCPR Position Summary draft. Reviewed
the draft with M Westermeier and provided the
same to her for review and discussion with MI
Homes representatives.
Communications with Travelers Attorney, J 0.3 $45.00 ��t
Engledow and A Kostrzewa regarding the
pleading for the Webb lawsuit and/or related
matters.
5/30/2017 Worked on review and comments regarding 3.7 $555.00 v�
pleading for the Webb lawsuit. (1 Hour NC.)
5/31/2017 Completed review and comments regarding 1.8 $270.00
pleading for the Webb lawsuit and
communications to Travelers Attorney regarding
the same.
Worked on bid documents for the WCPII 2.4 $360.00
Project and met with M Westermeier and M
Klitzing regarding the same. (.5 Hour NC.)
Met with M Westermeier and M Klitzing 0.5 $75.00 12-
regarding the project bid and/or construction
timelines for the CPDWEP, the (PPRP, the
EFEP and the Waterslide Project.
Met with M Westermeier regarding matters 0.3 $45.00 I
related to the MI Homes Future Park Property
donation. Communications to T Haney
regarding the same.
FEE
Totals 86.3 ✓ $12,945.00 ✓
Signature: DebrwM. GrCsha*v See I n
on p�"1
8