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HomeMy WebLinkAbout12 December 21 MinutesCRC Meeting, December 21, 2016 1 CARMEL REDEVELOPMENT COMMISSION Meeting Wednesday, December 21, 2016 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Henry Mestetsky Present Treasurer Christine Pauley Present Member Bill Brooks Present Member Jeff Worrell Not Present Member Michael Kerschner Present Executive Director Corrie Meyer Present Deputy Director Michael Frischkorn Present Office Manager Michael Lee Present Legal Consultant Karl Haas Present Bond Counsel Bruce Donaldson Present President Bill Hammer called the meeting to order at 6:33 p.m. The Pledge of Allegiance was said. Approval of Minutes November 16, 2016: Mr. Mestetsky moved to approve, seconded by Mr. Bowers. Approved unanimously. Financial Matters Mr. Lee stated the Commission’s end of the month November balance totaled $2,646,793 with the TIF balance at $881,560 and, including the restricted funds, the balance totaled $7,371,263. Update on Outstanding Receivables Mr. Lee stated there are two outstanding receivables: 1) Project Blue invoices of $15,643. 2) Initial Energy Consumption Fee for The Mezz of $173,205 Approval of Claims Mr. Lee stated that there are non-operating invoices in the amount of $10,212,170.82. The reason for the amount of expenses is the bond debt service. Mr. Lee requested the Commission to approve the non-operation invoices in the amount of $10,212,170.82. Mr. Bowers moved to approve, seconded by Mr. Mestetsky. Approved unanimously. Mr. Lee stated that there are disbursements from the City Center Phase II Bond fund in the amount of $1,961,475.45. Mr. Mestetsky moved to approve, seconded by Mr. Bowers. Approved unanimously. Mr. Lee stated that there is a disbursement to be paid out of the Midtown Phase 1A Bond fund in the amount of $864,844.46. Mr. Mestetsky moved to approve, seconded by Mr. Bowers. Approved unanimously. Mr. Lee stated that there is a disbursement to be paid out of the 2016 COIT Bond in the amount of $19,320.00. Mr. Mestetsky asked about the final design for the Monon Boulevard project CRC Meeting, December 21, 2016 2 timeline. Mrs. Meyer stated that the design would be complete in about six months. Mr. Bowers moved to approve, seconded by Mr. Brooks. Approved unanimously. Executive Director Reports with Update on Properties Mrs. Meyer said that the CRC has had a big year starting with the City Center bond issuance. The Proscenium property was sold with demolition completed. The former Arby’s site will be acquired by the CRC and an RFP issued for the redevelopment of that site in 2017. The CRC has started a design initiative on the Monon Trail. The Center Green ice rink is also in the design stage. The CRC will help facilitate burying a mile of Duke Energy power lines along 1st Avenue from Carmel to 1st Street NE. The Park East garage will begin its façade install in the coming weeks. The Midtown East North garage will begin going vertical in the next month. The Allied building has its steel structure going up. There will be a high level of coordination between developers and city departments because of the number of projects happening in a relatively small area. All of the projects should be complete by 2018 with approximately 2000 apartment units being constructed within that timeframe. Finally, the build out on the 4th floor of the Palladium will begin in 2017 with the design in process. Mr. Bowers asked how the staff was holding up with all of this activity. Mrs. Meyer thanks the CRC for its support in staffing and thanks the CRC consultants who have helped with the various projects. Committee Reports The Finance Committee did not meet in November. The Architectural Review Committee did meet on December 7th. The Committee reviewed the design drawings for the Midtown West project, specifically the mixed use building façade as it relates to the residential area to the north. Also, the Committee discussed the grade issues on the Midtown West office building. The Committee also reviewed the sign options for the Tarkington Garage. Old Business Action Item #1: Approval of Declaratory Resolution for Meridian and Main allocation areas Mr. Donaldson presented the Declaratory Resolution that will break down the Meridian and Main allocation area and create a new allocation area as the projects occur. Mr. Bowers moved to approve the Declaratory Resolution. Mr. Brooks seconded. Mr. Mestetsky abstained with the remaining commissioners approving the resolution. New Business Action Item #2: Approval of Resolution 2016-19 re: Acceptance of Arby’s parcel transfer Mrs. Meyer is asking that the CRC accept the former Arby’s parcel as approved by the City Council in its November meeting. The CRC will offer the parcel for redevelopment and sale. Mr. Mestetsky moved to approve. Mr. Brooks seconded. Approved unanimously Action Item #3: Authorize purchase of Monon and Main parcels CRC Meeting, December 21, 2016 3 Mrs. Meyer asked to CRC to authorize the purchase of the Monon and Main parcels to assist with the Monon and Main redevelopment project for $1,614,750. Mr. Lazzara provided an overview of the project located at the corner of Monon and Main Street. Mr. Brooks moved to approve. Mr. Mestetsky seconded. Approved unanimously. Action Item #4: Approve Monon and Main Project Agreement Mrs. Meyer asked that the CRC approve the Monon and Main Project Agreement. There will be more documents to come which will include guaranties and requirements of the developer. The use of the plaza area will go through the BPW much like other public spaces. Mr. Hammer asked if “Jazz on the Monon” would continue. Mrs. Meyer said that it would. Mr. Bowers noted that he and Mr. Higgins, with the London Witte Group, met with Mr. Lazzara regarding the capacity and finances of the developer and that they were satisfied. Mr. Bowers moved to approve. Mr. Brooks seconded. Approved unanimously. Action Item #5: Approve Midtown West Project Agreement Mrs. Meyer asked the CRC to approve the Midtown West Project Agreements. Mrs. Meyer described the project and the use of a 25-year TIF bond. The bond would be sold in conjunction with other bonds. Mrs. Meyer also reviewed the layers of protection on the project. Mr. Hammer asked if the bond would go through the bond bank. Mrs. Pauley said that it would. Mr. Mestetsky moved to approve. Mr. Bowers seconded. Approved unanimously. Action Item #6: Approve contract for Monon plaza design, construction documentation, and construction administration Mrs. Meyer asked that the CRC approve the Rundell Ernstberger Associates contract amendment. The CRC needs to move faster on the Monon Plaza than on the Monon Boulevard because of construction timing. Design would be complete in June with construction starting this summer. Mr. Mestetsky asked if the design for the plaza would mesh with the trail project. Mrs. Meyer said that this is a benefit of having one firm do both projects as the design would be the same throughout the area. Mr. Bowers moved to approve. Mr. Mestetsky seconded. Approved unanimously. Action Item #7: Approve letter of engagement for architecture/engineering services Mrs. Meyer asked the CRC to approve a letter of engagement with Woolpert to be its architect on call. This arrangement would allow staff to turn work around more quickly and efficiently. Mr. Bowers asked how this is paid for. Mrs. Meyer noted that the work would often be done under the various project reimbursement projects so the amount of costs would be paid for via the developer. Mr. Mestetsky asked if the CRC is getting the best deal in this situation. Mrs. Meyer stated that we can ask for other architects so the costs should be the same or lower. Mr. Brooks moved to approve. Mr. Bowers seconded. Approved unanimously. Action Item #8: Approve letter of engagement for accounting services Mrs. Meyer asked the CRC to approve a letter of engagement with the London Witte Group. Primarily the CRC uses the London Witte Group to help review the finances of developers and to CRC Meeting, December 21, 2016 4 review budgets and cash flow management. Mr. Bowers said that the London Witte Group has been a great help. Mr. Mestetsky moved to approve. Mr. Brooks seconded. Approved unanimously. Action Item #9: Approve Tarkington signage construction package Mrs. Meyer asked the CRC to approve a signage construction package for the Tarkington Garage. Because the garage is confusing for the public, the CRC asked for proposals to improve the flow of traffic including a gateway sign for the entrance. Staff sought three bids. The first bid was from CSI for $85,192 but they did not bid the gateway sign. They noted that the sign could be between $50 and $100,000. The second bid was from ISF Sign Specialists for $104,672.26 but did not build the gateway sign and instead proposed a blade sign on the Civic Theater building. Without the gateway sign, the entrance is still difficult and confusing to find for the public. The third proposal is from Signworks which includes all of the items that were requested for a total of $149,995.00. After reviewing the bids and the work being done, staff recommends the Signworks bid because it includes all of the elements. Mr. Brooks moved to approve. Mr. Mestetsky seconded. Approved unanimously. Action Item #10: Approval of Revised 2016 Budget Mr. Lee asked the CRC to approve the revised budget based on the numbers as of the end of the year. Mr. Bowers moved to approve. Mr. Mestetsky seconded. Approved unanimously. Other Business None at this time. Adjournment Mr. Bowers moved the meeting be adjourned subject to the execution of documents, seconded by Mr. Brooks. The meeting was adjourned at 7:46 p.m. The next regularly scheduled meeting is Wednesday, January 18, 2016 at 6:30 p.m. An executive session was held prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice.