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Home My WebLink AboutCrossRoad Engineers P.C./Eng/ Adl Serv #12/225,000/2016 Bond Projects Right of Way ServicesCrossRoad Engineers, P.C. Engineering Depatitiient - 2017 Appropriation It 2016 Storm Water Bond, 2016 General Obligation Bond, 2016 COIT Bond Funds; P.O.104004, 34003, 34294 Contract Not To Exceed $225,000.00 ADDITIONAL SERVICES' AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into by and between the City of Carmel and CrossRoad Engineers, P.C. (the 'Professional'), as City Contract dated March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Addiitional.Serbices Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and, executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board :of Public Works and Safety By: James Brainard; Presidin Officer Dae: Mafy An ilrke, Meliber� Date, � Lori S. Watso. ember Date: `7 / I `f It 17 A Christine PauleyXerk-Trea urer Date: M :7 Ic'C'.Ya.acuHh,L1,a1F.C:.a!+3.r.�:'nt:�re,o.g�tgrc4w,o,a [Mai,rn .VN CrossRoad Engineers, P.C. Title Last Four of SSN if Sole Proprietor: Date: JAO ATTACHMENT "A" June 27, 2017 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 Re: 2016 Bond Projects Right of Way Services - Additional Fee Proposal . Dear Jeremy: As we discussed, we have prepared this proposal to provide additional various Right of Way Services for various 2016 Bond Projects which are included in either the 2016 General Obligation Bond, the 2016 COIT Bond, or the 2016 Storm Water Bond Program and as directed by your department. CrossRoad Engineers will provide these services in accordance with the previously approved contract #16 -ENG -21 called 2016 Carmel Bond Program Management. All units cost items will be in accordance with said previous contract. Based upon the number of anticipated projects in which we would be involved at the time of our original contract, a contract ceiling of $400,000.00 was established. Due to additional services being added to the scope, we would suggest increasing the contract ceiling by $225,000.00 for a total of $625,000.00 against which we would invoice for the various above referenced projects. The original contract is currently covered by the three (3) purchase orders and we request increases to each as follows (see below for summary of increases and attached copies of purchase orders with requested increases marked accordingly): 1) PO 34004 (2016 Stormwater Bond) $50,000.00 increase to $125,000.00 2) PO 34003 (2016 General Obligation Bond) $250,000 increase to $300,000.00 3) PO 34294 (2016 COIT Bond) $100,000.00 increase to $200,000.00 We. would like to thank you for this opportunity to continue our involvement in enhancing the City of Carmel and we appreciate the City's trust in our ability to provide these services. We look forward to working closely with you to make these 2016 Bond projects a success! If you should have any questions or need any further information, please do not hesitate to call me at (317) 780-1555 ext. 114. Sincerely, CrossRoad Engineers, PC /'J, Trent E. Newport, (( . E. EXHIBR President j !b I 3417 Sherman Drive ■ Beech Grove, Indiana 46107 ■ Tel 317780.1555 ■ Fax 317.780.6525 o j' Carmel CityJl INDIANA RETAIL EXEMPT CERTTIFICATE O00310155 02 0 Page I of PURCHASE ORDER'NUMBER SHIPPING INSTRUCTIONS FEDERAL EXCISE TAX EXEMPT 34003 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, Alp CARMEL, INDIANA 46032-2584 THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 7/11/2016 068025 Contract Date 03.16.16 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032 - BEECH GROVE, IN 46107 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 6412 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Vepartment:2200 Fund.0 Account. 94-650.04 1 Each Send Invoice To: Jill Newport CrossRoad Engineers, P.C. 3417 Sherman Drive Beech Grove, IN 46107 G.O./Storm water Bonds PLEASE INVOICE IN DUPLICATE General Obligation Bond ASA 12 - 2016 Bond Projects Right of Way Services $300,000.00 Sub Total $300,000.00 $300,000.00 DEPARTMENT ACCOUNT l PROJECT ! PROJECT ACCOUNT AMOUNT PAYMENT $300,000.00 SHIPPING INSTRUCTIONS ' Alp VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945�� AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman TITLE Director CONTROL NO. 34003 CLERK -TREASURER Douglas Haney Corporation Counsel C it ®f Car�'}�'1 el INDIANA ETAIL EXEMPT CERTIFI ATE NO. 031 0155 02 0 Page I of 1 PURCHASE ORDER NUMBER ��Jl FEDERAL EXCISE TAX EXEMPT 34004 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 7/11/2016 068025 Contract Date 03.16.16 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032 - BEECH GROVE, IN 46107 - Kate Lustig PURCHASE ID I BLANKET CONTRACT PAYMENT TERMS FREIGHT 6413 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund.0 Account., 94-650.04 1 Each Send Invoice To: Jill Newport CrossRoad Engineers, P.C. 3417 Sherman Drive Beech Grove, IN 46107 G.O./Storm Water Bonds PLEASE INVOICE IN DUPLICATE 2016 Storm Water Bond ASA 12 - 2016 Bond Projects Right of Way Services $125,000.00 $125,000.00 Sub Total $125,000.00 DEPARTMENT I ACCOUNT SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $125,000.00 A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. Jeremy Kashman Douglas Haney TITLE Director Corporation Counsel CONTROL NO. 34004 CLERK -TREASURER o j" Carmel City INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER JL FEDERAL EXCISE TAX EXEMPT 34294 ONE CIVIC SQUARE - 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 8/31/2016 068025 Project 16-ENG-94; Contract Date 03.16.16 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032- BEECH GROVE, IN 46107 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 7986 QUANTITY I UNIT OF MEASURE I DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund:O Account., 94-650.04 1 Each Send Invoice To: Skip Tennancour American Structurepoint, Inc. 8425 Wicklow Way Brownsburg, IN 46112 2016 COIT Bond PLEASE INVOICE IN DUPLICATE COIT Bond Fund ASA 12 - 2016 Bond Projects Right of Way Services $200,000.00 Sub Total $200,000.00 $200,000.00 DEPARTMENT i ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $200,000.00 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.- NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 34294 CLERK -TREASURER Jeremy Kashman Director Douglas Haney Corporation Counsel