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06 June 29 MinutesCRC Meeting, June 29, 2017 1 CARMEL REDEVELOPMENT COMMISSION Meeting Thursday, June 29, 2017 ATTENDANCE: President Bill Hammer Not Present Vice President Dave Bowers Present Secretary Henry Mestetsky Present Treasurer Christine Pauley Present Member Bill Brooks Present Member Jeff Worrell Present Member Michael Kerschner Present Executive Director Corrie Meyer Present Deputy Director Michael Frischkorn Present Office Manager Michael Lee Present City Attorney Ashley Ulbricht Not Present Legal Consultant Jenny Shoup Present Vice President Bowers called the meeting to order at 8:52 a.m. The Pledge of Allegiance was said. Bid Opening Mrs. Meyer opened the single bid received for the Center Green Chiller package. Staff and consultants will review the proposals and return to the Commissioners later in the meeting with a recommendation. Approval of Minutes The October 26, 2016 minutes were presented. Mr. Mestetsky moved to approve the October 26, 2016 minutes. Mr. Brooks seconded. Approved 4-0. The May 17, 2017 minutes were presented. Mr. Mestetsky moved to approve the May 17, 2017 minutes. Mr. Brooks seconded. Approved 4-0. The May 25, 2017 minutes were presented. Mr. Mestetsky moved to approve the May 25, 2017 minutes. Mr. Brooks seconded. Approved 4-0. Financial Matters Mr. Lee stated the Commission’s end of the month April balance totaled $3,202,949.00 and, including the restricted funds, the balance totaled $7,745,859.00. Update on Outstanding Receivables Mr. Lee stated there are two outstanding receivables: 1) Project Blue invoices of $15,643 2) Initial Energy Consumption Fee for The Mezz of $173,205 Approval of Claims Mr. Lee stated that there are non-operating invoices in the amount of $10,604,546.98. Mr. Lee noted that this included bond payments in the amount of $10,403,925.00 Mr. Lee requested the Commission to approve the non-operation invoices in the amount of $10,604,546.98. Mr. Worrell moved to approve, seconded by Mr. Brooks. Approved 4-0. CRC Meeting, June 29, 2017 2 Mr. Lee stated that there are disbursements from the City Center Phase II Bond fund in the amount of $373,597.34. Mr. Brooks moved to approve, seconded by Mr. Worrell. Approved 4-0. Mr. Lee stated that there is a disbursement to be paid out of the Midtown Phase 1A Bond fund in the amount of $1,020,346.34. Mr. Worrell moved to approve, seconded by Mr. Brooks. Approved 4-0. Mr. Lee stated that there is a disbursement to be paid out of the 2016 TIF Bond in the amount of $360,007.50. Mr. Brooks moved to approve, seconded by Mr. Mestetsky. Approved 4-0. Mr. Lee stated that there is a disbursement to be paid out of the 2016 COIT Bond in the amount of $321,145.10. Mr. Mestetsky moved to approve, seconded by Mr. Brooks. Approved 4-0. Mr. Lee stated that there is a disbursement to be paid for Monon and Main in the amount of $208,599.84. Mr. Brooks moved to approve, seconded by Mr. Mestetsky. Approved 4-0. Approval of Change Order – Action Item #1 Mr. Lee presented a change order related to the Veterans Way Extension project for $2,380.00. Mr. Worrell asked to be kept aware of the change orders. Mr. Worrell moved to approve, seconded by Mr. Mestetsky. Approved 4-0. Executive Director Reports with Update on Properties Mrs. Meyer stated that the various projects that the CRC is involved with are proceeding. She then turned the report over to Loren Matthes and Heidi Amspaugh of Umbaugh and Assoc. They presented the draft TIF Report. Committee Reports The Finance Committee did not meet in June. The Architectural Review Committee did not meet in June. Old Business There was no old business. New Business Action Item #2: Approval of Monon and Main project owner’s representative proposal Mrs. Meyer stated that this will approve Core Planning Strategies to act as the Commission’s Owner’s Representative on the Monon and Main project. Mr. Mestetsky moved to approve. Mr. Brooks seconded. Approved 4-0. Action Item #3: Approval of contractor for demolition of 15 1st Ave NE and paving of parking lot Mrs. Meyer stated that this will allow the selected contractor to begin the necessary steps to demolish the buildings at 15 1st Ave NE and construct a new parking lot for $135,675.00. Mr. Worrell asked how many parking spaces would be created. Mrs. Meyer stated that it would be approximately 20 spaces and that it would be available this fall. Mr. Brooks moved to approve. Mr. Worrell seconded. Approved 4-0. Action Item #4: Approval of amendment to MMGY Global contract to include travel expenses CRC Meeting, June 29, 2017 3 Mrs. Meyer stated that this will amend the previously approved MMGY Global contract to add on the estimated amount for reimbursable travel expenses. Mr. Worrell asked when the delivery of the branding will occur. Mrs. Meyer stated that it would likely occur in the first six months of the project. Mr. Brooks moved to approve. Mr. Mestetsky seconded. Approved 4-0. Action Item #5: Rejection of Fire Station Condo bids Mrs. Meyer stated this will officially reject the bids received for this project. The Commission will be able to enter into negotiations with interested developers at least 30 days after this official rejection. Mrs. Meyer noted that one of the bidders had provided an additional idea. Mr. Worrell asked to have more input in the development process. Mr. Worrell moved to approve. Mr. Mestetsky seconded. Approved 4-0. Action Item #6: Acceptance of Center Green Chiller proposal Mrs. Meyer stated this will allow the Commission to enter into a contract with the approved contractor for the Center Green Chiller package. Mr. Brooks moved to approve. Mr. Mestetsky seconded. Approved 4-0. Motion to Amend the Agenda Mrs. Meyer asked the Commission to add Action Item #7 to the agenda. Mr. Worrell moved to approve motion to amend the Agenda. Mr. Mestestky seconded. Action Item #7: Approval of change order Mrs. Meyer stated that this will approve a change order request for the offsite storm infrastructure to serve Midtown East Block 3. The change order is in the amount of $75,000.00 for storm piping and structures. Approval will allow the contractor to order the necessary piping and structures to ensure that the schedule is not negatively affected. Mr. Mestetsky moved to approve. Mr. Worrell seconded. Approved 4-0. Other Business None Adjournment Mr. Worrell moved the meeting be adjourned subject to the execution of documents, seconded by Mr. Mestetsky. The meeting was adjourned at 10:30 a.m. The next regularly scheduled meeting is Wednesday, July 19, 2017 at 6:30 p.m. A special meeting is scheduled for July 13, 2017 at 8:00 a.m. An executive session was held prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice.