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Home My WebLink AboutBPW 2-1-17Board of Public Works and Safety Meeting MINUTES Wednesday, February 1, 2017 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10: 05 a. m. MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, Deputy Clerk - Treasurer Linda Harvey, and Deputy Clerk Jacob Quinn MINUTES Minutes for the January 18, 2017, Regular Meeting were approved 3-0 BID/QUOTE OPENINGS AND AWARDS Bid Award for Used Police Car Bid; Board Member Burke Moved to approve awarding the Bid to Chicago Motors Inc in the amount of $55,007. 00. Board Member Watson seconded. Request Approved 3-0. Bid Award for Police Car Bid; Board Member Burke Moved to approve awarding the Bid to Pearson Ford in the amount of $26,598.14. 00. Board Member Watson seconded. Request Approved 3-0. Bid Opening for 12e Street and Gray Road Roundabout (Project # 16 -ENG -16), 136th Street and Gray Road Roundabout (Project # 16 -ENG -54), and Gray Road Culvert Replacement — Culvert #165 (Project # 16 -SW -107); Mayor Brainard opened the bids and read them aloud: Company Amount E & B Paving, Inc $3,267,830.74 Rieth-Riley Construction Co, Inc $3,205,000.00 Bid Opening for #16 -SW -103 — Culvert Replacement Project —14, 76, Greentree Drive ; Mayor Brainard opened the bids and read them aloud: Company Amount Davidson Excavating $813,263.00 Millenium Contractors $467,825.00 Morphey Contrcution $347,482.00 OLCO, Inc $418,198.76 Bid Opening for #16 -ENG -80 River Road Reconstruction Phase 2; Mayor Brainard opened the bids and read them aloud: Company Amount Crider & Crider, Inc $3,178,000.00 E & B Paving, Inc $3,079,73696 Gradex $2,991,931.63 Rieth-Riley $2,912,148.31 Quote Opening for Civic Square Fountain Lights; Mayor Brainard opened the bids and read them aloud: Company Amount Smock Fansler $52,955.00 PERFORMANCE RELEASES Resolution BP W-02-01-1 7-01; Hadley Grove Subdivision; Monuments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-02-01-17-02; Albany Place Section One; Common Area Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($525, 000.00); Duke Energy Relocation Plans — Preliminary Engineering Services; Additional Services #18; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($100,440. 00); Towne Road and 116th Street Roundabout — Construction Inspection; Additional Services #8; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; SJCA Engineers and Surveyors; ($58,666 00); Multi -Use Path along Main Street from Harrowgate Drive to Cool Creek Court - Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Requestfor Purchase of Goods and Services; MetroNet (CMN -R US, Inc.); Memorandum of Understanding for Video Services Within the City of Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW 02-01-17-03; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; McCready and Keene, Inc.; ($6, 000.00); Report of Retiree Benefits; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Meg & Associates, LLC; ($40, 000.00); Event Planning for 2017 City Events; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Davey Tree Service; ($6,163.00); Chemical Application; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; TMT, Inc.; ($75, 000.00); Grounds Maintenance Work, Tree Planting, etc.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Bartlett Tree Experts; ($75, 000.00); Tree Work — Urban Forestry; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Shade Trees Unlimited, Inc.; ($60, 000.00); Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Graystone Earthworks, Inc.; ($19,728. 00); Installation of Concrete Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Tom Kegley d/b/a Kegley & Associates; ($8,452.64); E4HProgram; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rollfast, Inc; ($20,250. 00); Planning, Advising and Implementation for Bike Rides in Carmel in 2017; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; T -Mobile Central LLC; Second Lease Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use City Streets; 48`' Annual Sam Cost Half Marathon; March 25, 2017; 9: 00 a. m. — 12:00p. in.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 Request to Use Gazebo; Annual Summer Concert Series; Wednesdays from 5/31/17 — 9/6/17 (Excluding 7/5/17); 5: 00 p. m. —10: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Uniform Conflict of Interest Disclosure Statement; Tom Small; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Uniform Conflict of Interest Disclosure Statement; Scott Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Intermittent Lane Restrictions; Ditch Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions/Open Pavement Cut; Towne Road & 9e Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; 839 North Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; 121 Ute Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cuts; Various Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions; Various Locations Along Ditch Road from Crooked Stick Lane to Prestwick Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions; Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Existing Curb Cut/Curb Cut Vacation/Sidewalk Closure; 421 West Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Commercial Curb Cuts/Temporary Construction Entrance/Standard Drawing Variance; Bennett Technology Park blockA-Lot 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Alley Lane Closure/Open Pavement Cut; 2201" Ave. N. E.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Street Closure/Open Pavement Cut; Intersection of 3rd Avenue N. W. & I" Street N. W; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; II e & Westfield Boulevard; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions; Main Street, City Center Drive, Rangeline Road, and Guilford Road (11 Locations); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Petition to Vacate a Public Right -of -Way; Monon and Main LLC and 12156 Meridian Associates LLC; 15 Platted Alley; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Variance; 14076 Knightstown Drive East; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 11818 North Meridian Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 14076 Knightstown Drive East; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 11818 North Meridian Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. , Mayor Brainard moved to add-on Request for Purchase of Goods and Services; Artists Development Company, LLC; ($40,550.00); Events in the City of Carmel;. Burke second. Motion approved 3-0. Board Member Burke moved to approve item. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:19 a.m. q:4-14e�' ei Approved ATTEST: Mayor James Brainard -AL .[✓ .1t 1 1