BPW 2-1-17Board of Public Works and Safety Meeting
MINUTES
Wednesday, February 1, 2017 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10: 05 a. m.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, Deputy Clerk -
Treasurer Linda Harvey, and Deputy Clerk Jacob Quinn
MINUTES
Minutes for the January 18, 2017, Regular Meeting were approved 3-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Used Police Car Bid; Board Member Burke Moved to approve awarding the Bid
to Chicago Motors Inc in the amount of $55,007. 00. Board Member Watson seconded. Request
Approved 3-0.
Bid Award for Police Car Bid; Board Member Burke Moved to approve awarding the Bid to
Pearson Ford in the amount of $26,598.14. 00. Board Member Watson seconded. Request
Approved 3-0.
Bid Opening for 12e Street and Gray Road Roundabout (Project # 16 -ENG -16), 136th Street
and Gray Road Roundabout (Project # 16 -ENG -54), and Gray Road Culvert Replacement —
Culvert #165 (Project # 16 -SW -107); Mayor Brainard opened the bids and read them aloud:
Company Amount
E & B Paving, Inc $3,267,830.74
Rieth-Riley Construction Co, Inc $3,205,000.00
Bid Opening for #16 -SW -103 — Culvert Replacement Project —14, 76, Greentree Drive ; Mayor
Brainard opened the bids and read them aloud:
Company Amount
Davidson Excavating $813,263.00
Millenium Contractors $467,825.00
Morphey Contrcution $347,482.00
OLCO, Inc $418,198.76
Bid Opening for #16 -ENG -80 River Road Reconstruction Phase 2; Mayor Brainard opened the
bids and read them aloud:
Company
Amount
Crider & Crider, Inc
$3,178,000.00
E & B Paving, Inc
$3,079,73696
Gradex
$2,991,931.63
Rieth-Riley
$2,912,148.31
Quote Opening for Civic Square Fountain Lights; Mayor Brainard opened the bids and read
them aloud:
Company Amount
Smock Fansler $52,955.00
PERFORMANCE RELEASES
Resolution BP W-02-01-1 7-01; Hadley Grove Subdivision; Monuments; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-02-01-17-02; Albany Place Section One; Common Area Sidewalks; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($525, 000.00); Duke
Energy Relocation Plans — Preliminary Engineering Services; Additional Services #18; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($100,440. 00); Towne Road and
116th Street Roundabout — Construction Inspection; Additional Services #8; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; SJCA Engineers and Surveyors; ($58,666 00);
Multi -Use Path along Main Street from Harrowgate Drive to Cool Creek Court - Design; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; MetroNet (CMN -R US, Inc.); Memorandum of
Understanding for Video Services Within the City of Carmel; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW 02-01-17-03; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; McCready and Keene, Inc.; ($6, 000.00); Report of Retiree
Benefits; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Meg & Associates, LLC; ($40, 000.00); Event
Planning for 2017 City Events; Additional Services Amendment; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Davey Tree Service; ($6,163.00); Chemical
Application; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; TMT, Inc.; ($75, 000.00); Grounds Maintenance
Work, Tree Planting, etc.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Bartlett Tree Experts; ($75, 000.00); Tree Work —
Urban Forestry; Additional Services Amendment; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Shade Trees Unlimited, Inc.; ($60, 000.00); Trees;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Purchase of Goods and Services; Graystone Earthworks, Inc.; ($19,728. 00);
Installation of Concrete Drive; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Tom Kegley d/b/a Kegley & Associates;
($8,452.64); E4HProgram; Additional Services Amendment; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rollfast, Inc; ($20,250. 00); Planning, Advising
and Implementation for Bike Rides in Carmel in 2017; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; T -Mobile Central LLC; Second Lease
Amendment; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use City Streets; 48`' Annual Sam Cost Half Marathon; March 25, 2017; 9: 00 a. m. —
12:00p. in.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
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Request to Use Gazebo; Annual Summer Concert Series; Wednesdays from 5/31/17 — 9/6/17
(Excluding 7/5/17); 5: 00 p. m. —10: 00 p. m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
OTHER
Uniform Conflict of Interest Disclosure Statement; Tom Small; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Uniform Conflict of Interest Disclosure Statement; Scott Osborne; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Intermittent Lane Restrictions; Ditch Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions/Open Pavement Cut; Towne Road & 9e Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Open Pavement Cut; 839 North Rangeline Road; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Open Pavement Cut; 121 Ute Drive; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Open Pavement Cuts; Various Locations; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions; Various Locations Along Ditch Road from Crooked Stick Lane to
Prestwick Lane; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Lane Restrictions; Rangeline Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Existing Curb Cut/Curb Cut Vacation/Sidewalk Closure; 421 West Main Street;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Commercial Curb Cuts/Temporary Construction Entrance/Standard Drawing
Variance; Bennett Technology Park blockA-Lot 1; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Alley Lane Closure/Open Pavement Cut; 2201" Ave. N. E.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Street Closure/Open Pavement Cut; Intersection of 3rd Avenue N. W. & I" Street
N. W; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Lane Restriction/Open Pavement Cut; II e & Westfield Boulevard; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions; Main Street, City Center Drive, Rangeline Road, and Guilford
Road (11 Locations); Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Petition to Vacate a Public Right -of -Way; Monon and Main LLC and 12156
Meridian Associates LLC; 15 Platted Alley; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 3-0.
Request for Variance; 14076 Knightstown Drive East; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Variance; 11818 North Meridian Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 14076 Knightstown Drive East; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 11818 North Meridian Street; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0. ,
Mayor Brainard moved to add-on Request for Purchase of Goods and Services; Artists
Development Company, LLC; ($40,550.00); Events in the City of Carmel;. Burke second.
Motion approved 3-0. Board Member Burke moved to approve item. Board Member Watson
seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:19 a.m.
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Approved
ATTEST: Mayor James Brainard
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