313231 07/05/17 (9, )
CITY OF CARMEL, INDIANA VENDOR: 360077
ONE CIVIC SQUARE INDIANA BEACH GROUP SALES CHECK AMOUNT: $*****2,623.75*
CARMEL, INDIANA 46032 5224 E INDIANA BEACH RD CHECK NUMBER: 313231
MONTICELLO IN 47960 CHECK DATE: 07/05/17
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1082 4343007 8/3/17 2,623.75 FIELD TRIPS
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PO BOX 654 • MONTICELLO,INDIANA 47960
Page 1 of 2
2017 Group Outing Agreement
The following information represents an agreement between the Indiana Boardwalk Resort and Carmel Clay Parks and outlines
specific conditions and services to be provided.
Group Name: Carmel Clay Parks Sales Manager. Kate Huff
Address: 12415 Shelborne Event Date: Thursday,August 3,2017
City: Carmel Shelter Preference: n/a
State/Zip Code: IN/46032 Contact Name: lames Dowell
Telephone: 317,418.5267 Contact Email: idowell@carmelclayparks.com
Type of Group: Group Outing Contact Cell: n/a
Group Outing Agreement Estimate:
ITEM EST.QUANTITY UNIT PRICE TOTAL
Funday Wristbands(rides&waterpark) 125 $20.99 $2,523.75
TT 7"a TAX(716 on catering):
ESTIMATED TOTAL SALE: $1623.75
FB
11 Deposit-waived as haas been -
done in year;past
............. ..... Remaining Balance
$2,623.75
DUE on event date
Notes:
The unlimited drink option Is no longer available,but we do offer souvenir cups for$6.99 per
person and refills are only$.99 all season long[ You may add this at any time if desired.
ACCEPTANCE:THIS AGREEMENT IS SUBJECT T4 THE ATTACHED TERMS AND CONDITIONS,BY SIGNING BELOW,GROUP REPRESENTS AND
WARRANTS THAT IT UNDERSTANDS THE TERMS AND CONDITIONS(LISTED ON PAGE 2)AN D AGREES TO BE BOUND BY THEM.
Organization: Carmel Clay Parks Indiana Beach Boardwalk Resort
Name: l�
/4i ch ! . Name: Kate Huff
cu Hfr
Titke: Tide: Sales Manager
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Signature:
Signature:
Dat • Date:
PHONE:765-404-2884 0 Email:khuff@lndianabeach.com • WEBSITE:www.indianaBeach.com
Where famfts
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PO BOX 654• MONTICELLO,INDIANA 47460
Page 2 of 2
Terms and Conditions of Group Event Agreement
1. ACCEPTANCE, This Agreement becomes effective and binding on 9. REFUNDS: Indiana Beach shall NOT give any refunds for
the date of Group's signature; however, Indiana Beach has no overpayment. Park may Issue the cash value on a Cool Cash Card at
obligation until Group makes the necessary Deposit payment. The the discretion of Park Management. No wristbands may be returned
signatures on behalf of Group and Park on page one of this Agreement once payment is complete,
represent agreement to all of the terms and conditions of this
I0. CANCELLATION: Group may cancel the event by providing thirty
Agreement.
(30)days prior written notice to Indiana Beach to avoid forfeiture of
L WRISTBANDS A PRICES: Group may reserve additional wristbands deposit. Park Is not responsible for disruption of the event by nature,
for the Event at the prices listed on this Agreement. Prices are based or for any damages,costs or expenses arising out of cancellation. in
on the stated Estimate; a decrease In the actual number of Group the event Group cancels the event with less than thirty (30) days
members may result in correspondingly higher wristband prices. written notice,Group shall forfeit its deposit.
Wristbands may only be distributed to group members and not Online,
to the general public,or otherwise. Failure to comply may result in ii.SAFETY: Group agreestaabide by all Rules and Regulations within
higher wristband price with penalty. the park.Group acknowledges that the closing of any ride or attraction
is for the safety of our guests and will In no way be compensated.
3. IM: Unless Group provides Indlana Beach with a copy of Group's
tax-exempt certificate,Park shall automatically add all applicable taxes 12.RISK OF LOSS: Group assumes full responsibility and risk of loss for
to Food and Beverage items.Wristbands are non-taxable. all group wristbands and agrees to pay Indiana Beach the equivalent
cash value for all non-returned wristbands,regardless of the reason or
4. DEPOSIT FEE: Group shall pay a non-refundable deposit fee of 25% cause for said non-return.
of estimated total to hold and confirm the Group Event. The deposit 13. WARRANTY The person who signs and executes this Agreement
fee shall be applied toward Group's total costs for the Event,unless
on behalf of each party expressly represents and warrants that s/he
Group forfeits the deposit fee by a no-show or canceling the Event. has the full and complete authority to do so.
S.PAYMENT: GROUP SHALL PAY FOR THE EVENT(INCLUDING ALL 14. UABILITY: Indiana Beach is held harmless from and against any
WRISTBANDS AND ADDITIONAL GOODS AND SERVICES)IN FULL dH and all liabilities,damages,losses,expenses,claims,demands,suits,
THE DAY OF TETE EVENT and simultaneously return all unused
wristbands.Group shall remit payment in the form of cash,credit card fines,or Judgments that Include reasonable attorneys'fees,costs and
expenses,incidental thereto,which may be suffered by,accrued
or check. Indiana Beach does not accept individual group member against,charges to or recoverable from any customer indemnities,by
payments.Group Leader should collect individual payments and make
a one-time payment at the Group Sales Booth the morning of your reason of any claim arising out of or relating to any act or error or event. Indiana Beach shall NOT accept any checks over the amount commission,or misconduct of INDIANA BEACH BOARDWALK RESORT.
due. Checks must contain the exact amount. If a check is written 15. WAIVER: Delay or failure of Indiana Beach to enforce any term of
beyond the amount due,the check will not be accepted;an Invoice will this Agreement shall not be deemed a waiver of any right stated within
be sent and must be returned within 10 business days. this Agreement. The waiver by Park of the breach of any condition
6. ATTENDANCE: Attendance of less than 15 guests will result in the within this Agreement shall In no way nullify the Park's right to enforce
loss of the Group Rate unless Group agrees to pay for 15,but will only
the remaining conditions.
receive one wristband per guest.
7. FOOD AND BEVERAGE: Except as otherwise agreed,all food and Event Date Procedure:
beverages consumed at the Park must be purchased at the Park Group must check In to the Group Sales booth located in the SOUTH
Facility. Group may arrange catering services with the Park prior to the PARKING LOT no later than 2pm(Eastern Standard Time) Arrival time
Evert• must be communicated in advance to
your Group Sales
8. EVENT AREA RESERVED: Group may reserve a Shettei space for a RepresentaWo,.Upon check in Group will receive wristbands and pay
fee with proper notice.Park shelter space may not be utilized unless a remaining balance No wristbands will be distributed prior to Group
fee has been paid. check in.
PHONE:765-404-2884 • Email:khuff@indianabeach.com • WEBSITE:www IndianaBeach.com
0
Carmel c. Clay
Parks&recreation CHECK REQUEST
Date: - '1 )may I I�EC'T'K 7 E,D
APR 2 J full
Check Payable to: BY:
Name: crna 2eacl, - I
Address: 90. ('6-q
City, State, Zip c) 1 C' " � N y (�
Mail check to payee Retum check to requestor
Check Amount: $ Date Required:
Check needed-for. �TGJ P t e- d �
G' t-':I
To be paid from:
PO#(if applicable) I 0
Budget account-GL# � ���- '--i2 30M
Budget Line Description -T'1,� }-i �� �'�- 0
Supporting documentation or receipt(s)MUST be attached.
Requested by (print): (2 m0S 0-A-j Q- `
Requested by (signature):
C
Approved by(signature of Division Manager):
on this date
Form revised 1-21-08