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HomeMy WebLinkAboutCHA Consulting ASA 1 - 96th Street Roundabouts - Delegates Row, Gray Road, Hazel Dell Parkway CIIA Consulting,Inc. Engineering Department-2016 Appropriation: ASA#1,#94-650.04;2016 COLT Bond;P.O.#34031 Contract Not To Exceed$598,300.00 QUO try Zoo ADDITIONAL SERVICES AMENDMENT TO JAQ. AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT("Agreement") entered into by and between the City of Carmel and CHA Consulting, Inc. (the "Professional"), as City Contract dated February 17, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code §22-5-1.7 et seq.,which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated herein as Exhibit"C". Also, pursuant to I.C. §5-22-16.5, Professional shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA CHA Consulting, Inc. by and through its Board of Public Works and Safety By: T mes Brainard, Presiding Of icer Authorized Signature te: Printed Name Ma Ann rice, Member Date: 2--L� d Sei c ( ILk. ►)le.SI On/ L' Title Lori S. Watson, er- FID/TIN: t(. - C`1 (325c) Date: — / Last Four of SSN if Sole Proprietor: A S . Date: _.i o/t l` L�►t , C .istine Paul , Cle Tie r0 Date: 7free SaCOliVeiillk'mLSc6 R G,,,t,ScsUaiglua,ingl'GI(,CIlA Gr,su"ing.Lm.AS:\✓a Prn(cui.mal A.k(1 S,,Amaul 3-27-2"12 mill li-Vc,i(y Ian,nugc.d.v:GP_J!!UI(.IOa7 r\M1 6/6/2016 96th Street Roundabouts (At Delegates Row, Gray Road, and Hazel Dell Parkway) Scope of Services Project Description CHA Consulting, Inc. (the Consultant), is the design Consultant to the City of Carmel (the Owner) for the design of new roundabout intersections along 96th Street at Delegates Row, Gray Road, and Hazel Dell Parkway. The design will convert the intersections from signalized intersections to roundabout intersections to allow for an improved operations along 96th Street. The project also includes improvements to the south approach at Delegates Row, the north and south approaches at Gray Road, and the north and south approaches at Hazel Dell Parkway. The project design will include a continuous multi-use path along the north side of 96th Street and will connect existing path segments from Priority Way to Hazel Dell Parkway. The path connection will be constructed as a standalone project. Specific project limits are: • Roundabout at 96th Street and Delegates Row: o 96th Street from Bauer Drive located 30o ft west of Delegates Row to the driveway located 35o ft east of Delegates Row; o Delegates Row from Advisory Way located 30o ft south of 96th Street to 96th Street; o Multi-use path within the roundabout project limits. • Roundabout at 96th Street and Gray Road: o 96th Street from the driveway 40o ft west of Gray Road to the driveway 45o ft east of Gray Road; o Gray Road from the driveway 30o ft south of 96th Street to 25o ft north of 96th Street; o Multi-use path within the roundabout project limits; o No bridge improvements to the 96th Street Bridge over Carmel Creek. • Roundabout at 96th Street and Hazel Dell Parkway: o 96th Street from the driveway 50o ft west of Hazel Dell Parkway to the bridge over the White River 590 ft east of Hazel Dell Parkway; o Hazel Dell Parkway from the driveway 200 ft south of 96th Street to 400 ft north of 96th Street; o Multi-use path within the roundabout project limits; o No bridge improvements to the 96th Street bridge over the White River. • Continuous path along the north side of 96th Street, outside the limits of each roundabout project defined above,consisting of the following segments: o 55o LFT of multi-use path from Marie Drive to Lakeshore Drive; o 65o LFT of multi-use path from Bauer Drive located 30o ft west of Delegates Row to the driveway located 35o ft east of Delegates Row; � 6/6/2016 O 200 LFT of multi-use path from 200 ft east of Randall Drive to the bridge over Carmel Creek located 400 ft east of Randall Drive; o 1,75o LFT of multi-use path from 5o ft east of Gray Road to the driveway located 1,700 ft east of Gray Road; o 1,500 LFT of multi-use path from 95o ft west of Hazel Dell Parkway to the bridge over the White River 5go ft east of Hazel Dell Parkway. The Consultant will be responsible for the management, coordination, and design of the elements required to provide 100% design plans for this project for Local Lettings by the City of Carmel. It is anticipated that design, land acquisition, construction, and construction engineering will be locally funded. The project design shall conform to City of Carmel Design Standards augmented by the Indiana Department of Transportation (INDOT) Design Manual, standard details, specifications, policies and procedures(in force at the time of the execution of this Agreement) and the Indiana Manual on Uniform Traffic Control Devices (IMUTCD). The project will be developed in U.S. Customary Units. A more detailed discussion of the Consultant's services is described in the following specific sections: Section 1 Project Management Section 2 Permitting Section 3 Public Involvement Section 4 Roadway,Drainage, and Traffic Design Section 5 Utility Coordination Section 6 Abstracting and Right-of-Way Engineering Section 7 Bidding and Construction Phase Services Section 1: Project Management Objective The objective of this section is to provide coordination between the Consultant, Subconsultants, the Owner, and the Owner's Program Manager, along with the City of Indianapolis, the Indianapolis Metropolitan Planning Organization (MPO), and the Indiana Department of Transportation (INDOT) if necessary to comply with funding, planning, and procedural requirements. Results/Deliverables • Monthly progress reports to Owner. • Project Meeting Minutes. Coordination • The Consultant will direct project communications through the Owner's representative regarding contractual,design,performance evaluation,and compensation-related issues. • The Consultant will participate in inter-agency coordination meetings and facilitate coordination efforts between the Owner and the City of Indianapolis, as requested. 6/6/2016 • The Consultant will coordinate with the Owner and Owner's Program Manager regarding overall utility coordination, topographic survey requirements, traffic analysis needs and assumptions,environmental documentation,and land acquisition. Activity • The Consultant will send monthly progress reports to the Owner. • The Consultant will coordinate with the Owner and the City of Indianapolis to process appropriate contract documents,permit applications,and standard drawings. • The Consultant will participate in inter-agency coordination meetings and facilitate coordination efforts between the Owner and the City of Indianapolis. Assumptions • Monthly invoicing will occur through the duration of the project. • The City of Carmel Design Standards augmented by the Indiana Department of Transportation (INDOT) Design Manual, standard details, specifications, policies and procedures (in force at the time of the execution of this Agreement) will be utilized on the project. • Maximum of 15 project coordination meetings. Information Supplied by Owner • City of Indianapolis inter-local agreement for land acquisition will be provided by the Owner. Items Specifically Not Included • Tasks performed by the Owner's Program Manager, including topographic survey, overall utility coordination management, traffic analysis, and environmental documentation. Section 2: Permitting Objective Provide services required to prepare and submit the necessary documentation to receive the permits required for the construction of this project. Deliverables • Permit Documents. Coordination • Work efforts will be coordinated through Owner. Activity • The Consultant will prepare and submit the necessary documentation to obtain the environmental permits required for the construction of this project. These anticipated permits include: o A Rule 5 permit for each roundabout project area,for a maximum of 3 permits. o A City of Indianapolis Flora permit for each project area, for a maximum of 3 permits,if necessary. 6/6/2016 o A Wetland delineation and Waters of the US Report. o A Section 401/404 permit. o A Construction in a Floodway Permit at the White River and Carmel Creek, for a maximum of 2 permits. Assumptions • The Project will have land disturbance exceeding one acre at each of the 3 roundabout project areas,requiring a Rule 5 Permit. • Separate Rule 5 permits and City of Indianapolis Flora permits will be submitted with Stage 3 design plans for each of the 3 roundabout project areas,if necessary. • The project will require a Section 401/404 Permit and an IDNR Construction in a Floodway Permit for the mapped floodways at the White River and Carmel Creek. • The project will require a Wetland delineation and Waters of the U.S. Report required for the 401/404 Permits. • Tree mitigation is anticipated. • Permit application fees are reimbursable to the Consultant. • Rule 5 permit for the multi-use path extension project will not be required. Information Supplied by Owner • See Appendix "A-2". Items Specifically Not Included • No adverse effect/adverse effect documentation/memorandum of agreement (Section 106 Documentation). • Archaeological records review or reconnaissance. • Environmental Document, Categorical Exclusion(CE), Environmental Assessment (EA), or Environmental Impact Statement(EIS). • Additional Information(AI)Document. • Individual Section 4(f)Evaluation. • Section 6(f)Evaluation. • Wetland or Stream Mitigation. • Air Quality Analysis. • Noise Analysis. • Asbestos inspection/testing. • Formal Section 7 coordination with the US Fish and Wildlife Service. • Phase I or II ESA. • Detailed groundwater assessment. • Resource specific cumulative impact analysis. Section 3: Public Information Meeting Objective Provide services required to assist the Owner in conducting one (1) public information meeting that will include the 4 project areas, in conjunction with the overall corridor public meeting by the Owner's Program Manager. Deliverables EXHIBIT • Public information meeting documents and exhibits. 6/6/2016 Coordination • Work efforts will be coordinated through Owner and Owner's Program Manager. Activity The Consultant will perform the following work under this section: ® Conduct a public information meeting in accordance with agency requirements. Included will be: o Advertisements/legal notices published in local newspapers. o Preparation of meeting exhibits and materials. o Preparation of meeting summary and organization of comments. Assumptions ® The Owner will provide the Public Information Meeting venue. e The Owner's Program Manager will provide the corridor simulation. The Consultant will coordinate directly with the Owner's Program Manager during preparation of the corridor simulation. Information Supplied by Owner • See Appendix"A-2". Items Specifically Not Included • Formal Hearing per INDOT Public Involvement Manual. Section 4: Roadway,Drainage, and Traffic Design Objective The objective of this task is to develop 100% design plans for Local lettings based on traffic analysis provided by the Owner and the Owner's Program Manager. The Project will be split into four (4) individual sub-project areas and sets of contract documents, one for each of the three roundabout intersections along 96t11 Street, and one for the multi-use path extension project. Project development and management will be per Owner requirements and the Indiana Design Manual. Coordination will be directly with the Owner,and with the City of Indianapolis, Indianapolis MPO, County Surveyor's offices, and soil/water conservation agencies, as directed by the Owner. Deliverables The products of this section are as follows: o Stage 1 Plans for Owner review. ® Preliminary Field Check(PFC) Plans for Owner review, meeting,and meeting minutes. 9 Stage 3 Plans for Owner Review. ® Final Tracings Package for Owner review. Pavement design. ;����i Olto Erosion Control Plans for Rule 5 Permit. 6/6/2016 Coordination o The Consultant will direct project communications through the Owner's representative regarding coordination,contractual, design, and compensation-related issues. © Drainage design will be coordinated with the Hamilton County Surveyor's office and the Marion County Surveyor's office. o The Consultant will participate in inter-agency coordination meetings and facilitate coordination efforts between the Owner and the City of Indianapolis as requested by the Owner. a Plan submittals per the guidelines in the INDOT Design Manual (in force at the time of the execution of this Agreement). Activity • The Consultant will attend a project kickoff meeting with the Owner prior to beginning the data collection/analysis/design project tasks. • The Consultant will review traffic analysis information, provided by others, for consistency with the proposed design. e Pa nt,7esig.,tasks will include: o eyyiew of existing. n if for.,-.ation fo the Ow_ v�r-iicr. - , Vt1,-1 JO? e---Development of new/full depth pavement replacement scetiens in accordance with Indiana Design manual Chapter 304. e The Consultant will perform Roadway,Drainage,and Traffic design tasks as follows: o Prepare Stage i Plans(approximately 25% complete),including: • Title sheet and index. a Typical cross sections. • Miscellaneous details. • Preliminary maintenance of traffic plans, including signage, closure details and detours as required for roundabout construction. ® Plan and Profile sheets. ® Sidewalk and multi-use path design. • Preliminary erosion control plan,for Rule 5 Permit. ■ Preliminary retaining wall layouts,if required to reduce project footprint. • Preliminary drainage design. a Preliminary structure data tables. • Preliminary roundabout and approach design. • Cross sections. • Preliminary signing,lighting, and pavement marking plans. • Right-of-way design. • Preliminary quantity calculations. • Construction cost estimate. • Draft design documentation. ncvicw t e „„d tea design fer conformance with INDOT's Level One controlling design criteria. Indicate apparent or possible design °%. exceptions. Identify Level Two and Level Three design criteria exceptions. n Submit Plans and supporting documentation to Owner for Review. w Attend plan review meeting with Owner. o Conduct Preliminary Field Check(PFC)/Utility coordination meeting: • Incorporate review comments and changes from the Stage I. Owner review. • Distribute PFC plans and PFC notification letter to key stakeholders and utilities. l//�f� .,_ �, ( _ 0 I 6/6/2016 • Prepare and distribute Preliminary Field Check/Utility coordination meeting notes. • Submit PFC plans to local soil and water conservation districts for review of Storm Water Pollution Prevention Plan(SWPPP). .3, e---Prepare-pavernent-Illesign-anflsabinit-te-Gwner-fer-revievFancl-eeneur-r-enee:- b*1 it4o Prepare Stage 3 Review Submission Plans and documents (approximately 95% complete),including: • Incorporate review comments and changes from the Preliminary Field Check Owner review. • Incorporate final pavement design. ■ Finalize title sheet and index. • Finalize typical cross sections. • Finalize miscellaneous details. • Finalize maintenance of traffic plan. • Finalize plan&profile sheets. • Finalize construction details. • Finalize sidewalk/multi-use path design. • Finalize erosion control plans. • Finalize retaining wall layouts,if required to reduce project footprint. • Finalize drainage design. • Finalize structure data tables. • Finalize roundabout and approach design. • Finalize signing/lighting/pavement marking plans. • Finalize Right-of-Way design due to changes during acquisition,if any. U Finalize plan tables. • Finalize cross sections. • Finalize quantity calculations and construction cost estimate. • Finalize unique special provisions and prepare recurring special provisions. • Finalize design documentation. '61 L�0 a+'� design criteria and Level Two and Level Three design criteria. • Submit plans and supporting documentation to Owner for review. o Prepare Final Tracings Stibinission for Local letting. Submit plans to Owner electronically and via hard copy. Submittal will include: • Incorporate previous review comments. • Final Tracings plans, signed and certified by the Consultant, and approved by Owner. • Final quantity calculations and construction cost estimate. 1 d • Final design documentation. i'Il '* Final pavement design. • Final erosion control plans. • BMP Operation and Maintenance Manual in accordance with local soil and water conservation district requirements,if necessary. • Final recurring special provisions and unique special provisions. • Permits(per Scope of Services). • Right-of-way certification letter from Owner (Right-of-Way Engineering per Scope of Services). • Utility Coordination certification and agreements(per Scope of Services). o Prepare and submit GIS submittal to Owner for storm and sanitary improvements. • 6/6/2016 Assumptions • Project will utilize INDOT and Owner design standards and specifications. • Topographic survey, subsurface utility exploration (SUE), geotechnical engineering, and phase I environmental assessment is not included(by others, as required). • Hydraulic analyses and design will be done in accordance with the policies, procedures, and criteria contained in the hydraulics and hydrology portions of the Indiana Design Manual, the Hamilton County Surveyor's office, and the Marion County Surveyor's office. It is anticipated that a common submittal package will be prepared for review by the pertinent agencies. Development of multiple submittal packages tailored to the requirements of individual agencies is beyond this scope of work. • BMP design will be coordinated with Owner,local Soil/water conservation agencies, and the City of Indianapolis,if necessary. • Hydraulic analysis will be limited to areas immediately impacted by the project footprint. • Storm sewer manholes, inlets, and connecting pipes shall be constructed of pre-cast reinforced concrete only, unless otherwise approved by the Owner. Pipe Material Tables are not anticipated. • Plan submittals for each of the three project areas to the Owner will occur at Stage 1, Stage 3,and Tracings. • No Level 1 Design Exceptions are anticipated. If a Level 1 Design Exception is determined to be necessary, additional review and coordination will be necessary and is beyond this scope of work. • Plan submittals for each of the 4 project areas to the Owner will be via 1i"x 17"hard copy (2 copies per submittal), with plans and special provisions, estimate, and design calculations posted(pdf)to the Consultant ftp site for retrieval. • Traffic, Road, Right-of-Way, and Erosion Control plans for each of the 3 roundabout project areas will be included in a single plan with the Roadway Plans. • The City of Carmel standard pavement section will be used. • Erosion Control Plans will be included in the stand-alone multi-use path extension project. Information Supplied by Owner • See Appendix"A-2". Items Specifically Not Included • Geotechnical investigation. • Final Field check subsequent to Stage 3 plan submittal. • A separate set of Right-of-Way plans. • Pavement Design Section 5: Utility Coordination Objective The objective of this section is to coordinate utility relocations or adjustments to accommodate the project in accordance with io5 IAC 13 and Chapter io4 of the Indiana Design Manual. Deliverables • Approved utility work plans and relocation plans for relocation or adjustment of existing utility facilities. 6/6/2016 • Gantt chart of utility relocation schedule. • Master work plan showing proposed utility relocations within the Project. Coordination • The Consultant will coordinate with known utilities, the Owner, and the Owner's Program Manager. Activity The Consultant will perform the following activities: • Update the utilities that are located within the geographical limits of the Project. Efforts to make this update determination include review of INDOT-maintained utility list, investigation of field conditions, review of information from Indiana Underground Plant Protection Service (IUPPS), National Pipeline Mapping System (NPMS), and contacting the Owner. • Distribute an "Initial Notice of Proposed Improvement Project" letter and map of the project area to utilities known to exist in the project area, then gather responses and adjust utility list as needed. • Distribute a "Verification of Existing Facilities" letter and Preliminary Plans to utilities known to exist in the project area,gather responses and update plans,as appropriate. • Distribute a "Conflict Analysis" letter and Preliminary Field Check Plans to utilities known to have facilities within the project limits.A Utility Coordination Meeting will be held at the Preliminary Field Check meeting, which will be performed under Scope of Services Section 4. • Distribute"Work Plan Request"letters with Preliminary Final plans to utilities known to have facilities with the project limits. • Coordinate resolution of utility work plan conflicts, and hold one Utility Coordination Meeting to resolve conflicts,if necessary. • Review utility work plans and relocation plans,and request revisions as needed. • Prepare "Notice of Approved Work Plan" and "Notice to Proceed for Proposed Improvement"letters and submit to Owner for approval. Distribute approved work plans and relocation plans to utilities. • Prepare Utility Special Provisions for Final Tracings package. • Preparation of reimbursable agreement between Owner and utility,if necessary • Review reimbursable utility relocation cost estimates, if applicable, and provide recommendation to Owner regarding execution of reimbursable agreement between Owner and utility(s). Assumptions • Maximum of one utility work plan resolution meeting. • Activity will be coordinated through the Owner's Program Manager. Information Supplied by Owner • See Appendix"A-2". Items Specifically Not Included • Subsurface Utility Engineering(SUE)services. ° ,.F • Field observation of relocations prior to project letting. • Coordination work subsequent to project letting. ca I/ 6/6/2016 Section 6: Abstracting and Right-of-Way Engineering Objective Provide the necessary final Right-of-way(ROW) engineering to allow for subsequent appraising and buying activities to commence. Information for each parcel previously provided to the Owner will be updated to reflect current ROW limits and current parcel data. Deliverables The products of this section include the delivery of the following documents for the property to be acquired for this project: • Update Title and Encumbrance Reports for each property affected by the project. • Final metes and bounds legal descriptions for each property acquisition. • Final ROW parcel plats for each fee simple(permanent)acquisition parcel. • Final ROW area computation sheet. • Updated folder for each parcel. Coordination • The Consultant shall attend conferences with the Owner and the City of Indianapolis in connection with the work, as requested, and shall remain available until the ROW has been approved by the Owner to construct the project. Activity Final ROW engineering shall consist of the following: • Updated Title and Encumbrance Reports for each property anticipated to be affected by the Project. • Final ROW design included in the Roadway plans developed under Section 4 of this scope of services: o Final determination of property boundaries and existing ROW lines in the project area. o Names of property owners listed on plans. o Final proposed ROW lines. o Parcel numbers in bold text and circles for each acquisition. • Legal Descriptions for each acquisition: o Prepared by registered Land Surveyor. • ROW parcel plats for permanent acquisitions: o Each parcel plat shall be a scaled drawing showing: • Parcel boundaries. • Existing/proposed ROW. • Property owner names. • Instruments by which title was acquired. • Total area of parcel prior to acquisition. • Area of ex.ROW included in the total area. • Area of fee simple acquisition. • Area of ex. ROW within fee simple area. • Area computation sheet: o Spreadsheet summarizingROW areas -fi P >..w:� � � b • Parcel folders: -� �` 6/6/2016 o Separate folder containing ROW-related information for each parcel. Folder shall be provided to the Owner for use by appraisers,negotiators and attorneys to acquire the real estate. Assumptions • ROW engineering services to be performed as per the current version of the Owner's ROW Engineering Policies. • Acquisition services will be performed by Owner. • An acquisition will be required from a total maximum of 12 parcels for the 3 roundabout project areas. • A contingency is included for an additional 4 parcels,if necessary. Information Supplied by Owner • See Appendix"A-2". Items Specifically Not Included • Right-of-Way staking. • Final deed preparation and recording. • Land acquisition costs. • Appraising and buying services,including relocation services. • A separate set of ROW plans. • Appraisal Problem Analysis(APA's). Section 7: Bidding and Construction Phase Services Objective The objective of this section is to provide services to facilitate a competitive bid process for the Project and provide clarification of design intent during construction. Deliverables • Shop drawing reviews. • Contract document addenda(as appropriate). • Responses to Construction Contractor Requests for Information(RFI's). Coordination These activities will be coordinated with the Owner and Construction Engineer. Activity The Consultant will perform the following work under this section: • Coordination with the Owner's Contract Document Printing and Distribution Representative(Repro Graphix,Inc.). • Review plans and bid documents as advertised by the Owner and notify the Owner of inconsistencies from submitted documents which require correction. • Respond to bidder questions. • Issue addenda as appropriate to interpret, clarify, or expand the plans and bid documents that are not directly related to an error or omission by the Consultant. • Review bids received and make recommendation to Owner regarding award. V 6/6/2016 • Attend Pre-construction meeting. • Review Shop Drawings for signing/lighting structures, lighting fixtures, and retaining walls. • Respond to Contractor RFI's to clarify design intent. • Attend construction progress meetings,as directed by Owner. Assumptions • Owner will advertise and receive bids. • Consultant to review shop drawings and responds to RFI's within 5 business days. • 5 RFI's maximum for each roundabout project area,for a total maximum of 15 RFI's. • The Multi-use path project will not be constructed until a later date to be determined. Therefore,shop drawing reviews and RFI's are not required. Information Supplied by Owner • See Appendix"A-2". Items Specifically Not Included • Construction inspection services. • Bid Package Compilation. Ti+J yet,t+ b U c // 11 96th Street Roundabouts (At Delegates Row,Gray Road,and Hazel Dell Parkway) INFORMATION AND SERVICES TO BE FURNISHED BY THE OWNER: The OWNER shall furnish the CONSULTANT with the following: 1. Assist the CONSULTANT in obtaining property owner information, deeds,plans of adjacent developments, section corner information, and any other pertinent information necessary to perform work under this Agreement. 2. Criteria for design and details for signs, signals, highways and structures such as grades,curves,sight distances,clearances,design loadings,etc. 3. Specifications and standard drawings applicable to the project. 4. Plans of existing structures within the project limits,if available. 5. Written reviews pertinent to the project that are received by the OWNER. 6. Actual relocation and land acquisition costs. 7. Traffic analysis and lane configuration at each project location. 8. Available data from the transportation planning process. 9. Utility plans available to the OWNER covering utility facilities,the location of signals and underground conduits throughout the affected areas. 10. Guarantee access to enter upon public and private lands as requested for the CONSULTANT under this Agreement. 11. Legal services as maybe required for development of the project. 12. Ornamental sign support,light pole,and luminaire/fixture details. �3� z? 96th Street Roundabouts (At Delegates Row,Gray Road, and Hazel Dell Parkway) Schedule Work by the Consultant under this Agreement shall be completed and delivered to the Owner for review and approval,if required,within the following time periods; exclusive of the Owner's review time: Scope Description Section Section 4 Stage i Plans complete within go calendar days after receipt of notice to proceed from the OWNER. Section 4 Preliminary Field Check Plans complete within 3o calendar days after approval of the Stage i Plans from the OWNER. Section 4 Stage 3 Plans complete within go calendar days after approval of the Preliminary Field Check Plans from the OWNER. Section 4 Tracings complete within 15 calendar days after approval of the Stage 3 Plans from the OWNER Section 6 Right of Way Engineering complete within 3o calendar days after approval of the final Right-of-Way design from the OWNER. The schedule above applies to each of the four project areas in this agreement. The schedule for each project area will be developed independently from the other projects in this agreement. /9491 960)Street Roundabouts (At Delegates Row, Gray Road, and Hazel Dell Parkway) Compensation A. Payment Amount a. The Consultant shall receive as payment for the work performed under this Agreement the total fee not to exceed $598,300, unless a modification of the Agreement is approved in writing by the Owner. b. The Consultant will be paid for the work performed under this Agreement in accordance with the following schedule: Section 1 Project Management LSUM $43,200.00 Section 2 Permitting(see note i) NTE $25,100.00 Section 3 Public Involvement LSUM $11,700.00 Section 4 Roadway,Drainage, and Traffic Design LSUM $404,900.00 Section 5 Utility Coordination LSUM $60,800.00 Section 6 Abstracting and Right-of-Way Engineering (see note 2) Per Parcel $21,300.00 Section 7 Bidding and Construction Phase Services(see note 1) NTE $31,300.00 Note 1. Services will be performed on a not-to-exceed basis at the hourly rates shown on the following page. Note 2. Abstracting and Right-of-Way Engineering Services will be performed on a per parcel basis. y-.-.♦ E.S 6 8-3. o J-/ Hourly Rate Schedule CHA Consulting,Inc. Classification Rate Asst. Engineer I $73.83 Engineer II $77.00 Asst. Project Engineer III $89.20 Project Engineer IV $112.93 Sr. Engineer V $142.42 Sr.Project Mgr. $149.73 Principal Engineer VI $182.27 Eng. Designer/Tech/CADD $74.99 Sr.Eng.Designer/Tech $91.93 Principal Eng.Design/Tech $92.08 CADD Mgr. $88.86 Designer $106.72 Scientist IV $84.62 Sr.Scientist V $115.86 Land Acquisition Specialist $93.79 A.,,,. . . .., FEE SUMMARY PROJECT: 96th Street Roundabouts at Delegates Row,Gray Rd,and Hazel Dell Pkwy CLIENT: City of Carmel Section 1 Project Management LSUM $ 43,200.00 Section 2 Permitting HOURLY-NTE $ 25,100.00 Section 3 Public Information Meeting LSUM $ 11,700.00 Section 4 Roadway, Drainage,and Traffic Design LSUM $ 404,900.00 Section 5 Utility Coordination LSUM $ 60,800.00 Section 6 Abstracting and Right-of-Way Engineering UNIT PRICES $ 21,300.00 Section 7 Bidding and Construction Phase Services HOURLY-NTE $ 31,300.00 Sub-Total = $ 598,300.00 Total Not-to-Exceed Fee= $ 598,300.00 Notes (I)HOURLY-NTE indicates work performed on hourly basis at actual hourly rates times 2.90 multiplier,plus reimbursable expenses,per Appendix"A-4". 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Engineering Department-2016 Appropriation: ASA#1,#94-650.04;2016 COIT Bond;P.O.#34031 Contract Not To Exceed$598,300.00 EXHIBIT"B" E-verify requirement All terms defined in I.C. §22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq.,Professional shall enroll in and verify the work eligibility status of all of its newly- hired employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Professional is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-verify program, and (ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit,Professional shall provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not take effect until said Affidavit is signed by Professional and delivered to the City's authorized representative. Should Professional subcontract for the performance of any work under this Addendum, the Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E-verify program. Professional shall maintain a copy of such certification for the duration of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven(7)days of the effective date of the subcontract. If Professional,or any subcontractor of Professional,knowingly employs or contracts with any unauthorized aliens,or retains an employee or contract with a person that the Professional or subcontractor subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure' Period"). Should the Professional or any subcontractor of Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist. [S:1CONIacis1Prof.Sves&Goods Svcs\Engincceingl20161CHA Consul0ng,Inc.ASA#1 Prn&ssional Add'I Svcs Amcnd 3-27-2012 with E-Vcrify Ianguagn.doc:6242016 10.47 AM] • CHA Consulting,Inc. Engineering Department-2016 Appropriation: ASA#1,#94-650.04;2016 COLT Bond;P.O. #34031 Contract Not To Exceed$598,300.00 Exhibit"C" E-Verify Affidavit Richard M. Loewenstein,Jr. ,being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by CHA Consulting.Inc. (the "Company") in the•position of Senior Vice President • 3. I am familiar with the employment policies, practices, and procedures of the Company and have the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E-Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECU 1'l D on the 27th day of June , 201 Printed: Richard M. Loewenstein,Jr. I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. _Iej.LeQfZiecestu..71,_—it Printed: Richard M. Loewenstein,Jr. IS Cnnua aWmf\r•a G.xlc Sw.lintI,oramS.NWCI A C.w.uttme,in:ASA•t itlCf S.c,.AmnW 3 21 3012•,,h F.Ve,il,tbov igr.,k `'2 bf Sl6 If,.^.fit{; E-Verily Company ID Number iJ0CI E. Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 4O3(d) of IIRIRA to any action taken or allegedly taken by the Employer. F. The Employer understands that the fact of its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of information Act(FOIA). G. The foregoing constitutes the full agreement on this subject between OHS and the Employer. H. The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer and OHS respectively. To be accepted as a participant in E-Verify, you should only sign the Employer's Section of the signature page. If you have any questions, contact E-Verify at 888- 464-4218. Employer Name(Please Type or Print) Title • C j fp n? 1 Inc• -1)11 t i 1W( 0 I- 1-4E 2. Sl a bate Department of Ho etan ecurity—Verification Division Name(Please Type or Print) saenee Date Page 11 of 13 I E-Verify MOU for Employer I Revision Date og/01/09 www.dhs.govJE•Verify \ Y sza Company ID Number 1.30 of`r b9 information Required for the E-Verify Program Information relating to your Company: Company Name: c,t-1-A VU tmnerS C1(c1e Company Facility Address: PAYD O,fl"/ , N Ni I.22.O Company Alternate Address: County or Parish: °^�""( `� �^ Employer identification (O !6000AS—q Number. North American Industry Classification Systems Code: Administrator. "�e�n r s�ecnbc Number of Employees: q 1 s--empilCjee S Number of Sites Verified 3C11 OCC,LiOrIS for. Are you verifying for more than I site?If yes,please provide the number of sites verified for in each State: State Number of sites Site(s) Page 12 of 13 E-Verity MOU for Employer I Revision Date 09/01/09 avw+wt.d h s.goviE-Vertfy ` cma rs f — , ar'' n r.:...-.2., --AD.:, Company ID Number: 130~l CC l Information relating to the Program Administrator(s)for your Company on policy questions or operational problems: Name: 3L-tVVI: Lam' Sd nec barr be Telephone Numr. �` 1 6) 1.� - 4-12� . Fax Number (f)'�CJIel) Li's �,3- e) 9 Email Address: ti,! V +e+ 1i.J Qf 1 d 1 Q c mOCkn j es.Cali Information relating to the Program Adminietrator(s)for your Company on policy questions or perationai problems: Name: Telephone Number. Fax Number E-mail Address; Page 13 of 13 I E-Verify MOO for Employer I Revision Date 09/01/0+3 r wtM1tiv.dtl B.goVIE-fie rlry Received 06-16-DIAef11 RCVD Department of Law LETTER OF TRANSMITTAL Date: June 15, 2016 To: Doug Haney Department of Law From: Jeremy Kashman *" Department of Engineering RE: CHA Consulting Contract One additional service amendment is needed for CHA Consulting for the July 6th BPW meeting, please. Attached please find the work proposal and purchase order. Contract Information: Project Name 96th Street Roundabouts- Delegates Row, Gray Road, Hazel Dell Parkway Vendor: CHA Consulting Amount: $598,300.00 Appropriation: P.O. 34031; 2016 COIT Bond Signature: Thomas P. Karis, SVP Address: 300 South Meridian Street Indianapolis, IN 46225 Phone: 317/780-7133 Email: tkarischacompanies.com Co INDIANA RETAIL TAX EXEMPT Page 1 of 1 ity ®f Carmel CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 3.4031 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AiP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO.PACKING SLIPS. FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATETDATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 6115/2016 368938 Projects 16-ENG-33,16-ENG-34, 16-ENG-35;Contract Date 02.08.16 C H A CONSULTING City Engineering's Office VENDOR 300 SOUTH MERIDIAN SHIP 1 Civic Square UNION STATION TO Carmel, IN 46032- INDIANAPOLIS, IN 46225- Kate Lustig ' PURCHASE ID r BLANKET I CONTRACT PAYMENT TERMS FREIGHT 5711 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Account: 94-650.04 Fund: 0 General Obligation Bond 1 Each ASA 1 -96th Street Roundabouts-Delegates Row, Gray $598,300.00 $598,300.00 Road, Hazel Dell Parkway Sub Total $598,300.00 ' •Ar ° 7 ' 7.- Ni \1 41 f \ s IV 4 ''''''',..<.4404N:\ i 1 6 t " " ,-.1 i ue3- K Send Invoice To: ;A F _ � Jill Newport ,.*/ { CrossRoad Engineers, P.C. - / 3417 Sherman Driveli 7. '" Beech Grove, IN 46107 .. A l -1' G.o.lstorm Water Bonds PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT 1 AMOUNT 1 PAYMENT $598,300.00 SHIPPING INSTRUCTIONS 'AJP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL i 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 .-- AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY i 2 7 TITLE CONTROL NO. 34031 CLERK-TREASURER ••• II 11 *' Y Y in II rn ::: i (i in :: :: 1 1 T�1� m im/TT77 Cr ._ - d4 EL JAMES BRAINARD, MAYOR June 15, 2016 Mr. Thomas P. Karis, SVP CHA Consulting 300 South Meridian Street Indianapolis,IN 46225 RE: Additional Service Amendment#2, P.O. #34031 Dear Mr. Karis: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CHA Consulting, dated February 17, 2016. I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment#2— 96th Street Roundabouts — Delegates Row, Gray Road, Hazel Dell Parkway Engineering Services Not to Exceed: $598,300.00 PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service# and P.O.# shown above. Invoices received without the Additional Service#referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Cannel with your professional, quality services. If you should have any questions,please give me a call. Sincerely, Jeremy . as an,P.E. City ngineer Reviewed and approved by: S. C. E gelking Director of Administration DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439 EMAIL engineering@carmel.in.gov