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314125 07/26/17
(9) CITY OF CARMEL, INDIANA VENDOR: 371500 ONE CIVIC SQUARE SMITHGROUP JJR, LLC CHECK AMOUNT: $****77,314.56* CARMEL, INDIANA 46032 201 DEPOT STREET SECOND FLOOR CHECK NUMBER: 314125 ANN ARBOR MI 48104 CHECK DATE: 07/26/17 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 41101 124616 77,314.56 PROFESSIONAL SERVICES ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours rate per hour, number of units price per unit etc. Payee Purchase Order No. 371500 SmithGroup JJR, LLC Terms 201 Depot Street Second Floor Ann Arbor, MI 48104 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 6/28/17 124616 West Park The Groves Project 41101 $ 77,314.56 Total $ 77,314.56 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer INVOICE SMITHGROUPJJR 201 DEPOT STREET SECOND FLOOR ANN ARBOR,MI 48104 T 734.669.2736 S M Ir T H G R O U P J J R F 734.780.8467 www.smithgroupjjr.com June 28,2017 Project No: 22109 Purchase 'A'Sf Poark " Invoice No: 0124616 T Description 1T Ores Pro eC} rhwolice Total $77,314.56 Mr. Michael aon G.L.# 10(Q— 5623C1 C,)D Assistant Director Fludget Carmel Clay Parks&Recreation Line Cescr CH-ar eXDf'iJ= c4}1 ' 1411 E 116th St Purchaser. Date Carmel, IN 46032 g Approval Date JUL L 1 4 2017 f Professional Services from Apri129.2017 to May 26.2017 Contract 000 Carmel West Park Phase I Implementation Fee Total Fee 485,000.00 Percent Complete 20.00 Total Earned 97,000.00 Previous Fee Billing 48,500.00 Current Fee Billing 48,500.00 Total Fee 48,500.00 Reimbursable Expenses R-Mist Expenses 5/17/2017 The Schneider Corp 171670 27,750.00 R-Travel 5/8/2017 Fink,Jessie Tolls 4.50 5/8/2017 Wolmutt, David Car Rental 88.13 5/8/2017 Wolmutt, David Refuel 34.70 5/9/2017 Wolmutt, David Refuel 28.80 5/9/2017 Fink,Jessie Gas for rental car 23.16 5/10/2017 Fink,Jessie Gas for rental car 16.57 5/10/2017 Fink,Jessie Enterprise-J Fink 43.85 R-Delivery 5/18/2017 Comerica Bank Commercial TS-USPS 6.65 Credit Card R-Hotel 5/8/2017 Wolmutt, David Overnight 144.48 5/9/2017 Fink,Jessie Holiday Inn-J Fink 135.81 5/9/2017 Ruble,Jonathan Overnight stay in Carmel 144.48 R-Meals 5/8/2017 Wolmutt, David Lunch 4.45 5/8/2017 Ruble,Jonathan Dinner(Jon, Dave W,Jessie F) 86.14 5/9/2017 Ruble,Jonathan Breakfast(Jon, DAve W,Jessie 35.00 F) 5/9/2017 Ruble,Jonathan Lunch(Jon, Dave W,Jessie F) 42.00 5/9/2017 Fink,Jessie Supper-J Fink 4.06 5/9/2017 Wolmutt, David Dinner 34.53 Due and payable upon receipt. Electronic Payments:SMITHGROUPJJR,COMERICA BANK(CMCA)#072000096,ACCOUNT#1850611219 Project 22109 Carmel W Park Ph I Implementation B+/LS Invoice 0124616 R-Mileage 5/10/2017 Ruble,Jonathan Site visit and Park board 187.25 meeting Total Reimbursables 1.0 times 28,814.56 28,814.56 Billing Limits Current Prior To-Date Expenses 28,814.56 1,402.11 30,216.67 Limit 75,000.00 Remaining 44,783.33 . Total this Contract $77,314.56 Total this Invoice $77,314.56 "BE GREEN"-to receive your invoices via e-mail, SGJJR PM Jonathan Ruble please contact Kim at the number above Due and payable upon receipt. Electronic Payments:SMITHGROUPJJR,COMERICA BANK(CMCA)#072000096,ACCOUNT#1850611219 Page Digitally signed by Jon Ruble DN:d,,,dr—smitbgroup, Jon Ruble°"-MD ou=Users, t Jon Ruble, email jon.rude@smtthgroupirca R n/ 7 m MAYv "� Date:2017.05.15 13:25:00-05'00' Remit to: The Schneider Corporation PO Box 7048 Project #: 22109000 Task #: 95 Group ii (4"bi Bili with next month's Indianapolis, IN 46207-7048i � (317) 826-7100 Schneider invoicing Jon Ruble May 05, 2017 22/09078 22109000 /95/506.00 SmithGroup JJR Invoice No: 171670 44 East Miffin Street Suite 500 Madison, WI 53703 Project 10603.001 West Park Carmel Professional Services from April 01, 2017 to April 30, 2017 - - - - --- --- ----------- - ----- - - - - - --- - -- --- - ---- Phase 10100 Topographic Survey Fee Total Fee 27,750.00 Percent Complete 100.00 Total Earned 27,750.00 Previous Fee Billing 0.00 Current Fee Billing 27,750.00 Total Fee 27,750.00 Subtotal for Phase $27,750.00 TOTAL AMOUNT DUE $27,750.00 Billings to Date Current Prior Total Prof Services 27,750.00 0.00 27,750.00 Totals 27,750.00 0.00 27,750.00 TERMS - NET DUE UPON RECEIPT; Interest 1.5% per month on past due invoices Detailed Expense Report Tuesday,May 16,2017 12:03:29 PM ****SmithGroupJJR********** Employee 10966 Wolmutt,David K. reviewed by JR, bill with Digitally signed by David Wolmutt David Wolmutt DN:do=wrn,dc=smithgroup,ou=MD, May labor ou=Users,m=David Wolmutt, SignedDigemail=Dave.Wolmutt@smithgroupjjr.com jon.ruble@smithgrou jon.ruble@smithgroupjjr.com Submitted jon.ruble@sm ithgroupjjr.com n r.co m DN:cn=jon.ruble@smithgroupjjr.com Approved pl Date:2017.05.17 14:56:07-05'00' reviewed GEH 05/16/17 Organization 03:12 Expense Report: EXP 22109.000B 2017-0508 Wolmutt Report Date: 5/16/2017 Date Category Description Project Contract Phase or Bill Account Amount Task 5/8/2017 01-Meals Lunch 22109 000 95 x 511.08 F) 4.45 Carmel W Park Ph I Implementation B +/LS Business Reason:Lunch Each Person:Wolmutt 5/9/2017 01-Meals Dinner 22109 000 95 Q 511.08 34.53 Carmel W Park Ph I Implementation B +/LS Business Reason:Dinner Each Person:Wolmutt 5/8/2017 07-Room Overnight 22109 000 95 Q 511.07 ❑ 144.48 Charge Carmel W Park Ph I Implementation B +/LS 5/8/2017 08-Car Rental Car Rental 22109 000 95 Q 511.01 88.13 Carmel W Park Ph I Implementation B +/LS 5/9/2017 10—GFeund Refuel 22109 000 95 511.01 28.80 T-FanspeFtation 08-Car Rental Carmel W Park Ph I Implementation B +/LS 5/8/2017 10 GFeund Refuel 22109 000 95 Q 511.01 34.70 TFanspoFtation 08-Car Rental Carmel W Park Ph I Implementation B +/LS Total Expenses 335.09 Total Due 335.09 v7.5.703(DWOLMUTT)- Page 1 of 1 $)bO 2 W TRT STATE ,11 N`A)AL.E IL 605214"l )' ' 6304559526 STORE# : 34718 (HANKS FOR 5HOPPING 7-ELEVEN j Chex Mix Trad 8. 75z3.298 0* i T�epsiDt 12Pk12z Cn 9-98 -UbTOTAL 4.28 4)ALES rax ON 0.99 0. 10 Low Tax ON 3 . 29 0.07 10TAL DUE 4.45 DELI T 4 . 45 ACCT#: g568 ACCT TYPE: DDA APPROVAL#: 031587 AU T H CODE: D APPROVAL TIME: 162448 Maestro STORE#: 34718 TERM# :00073471801 08s TERM SECS#: 941813 REF# 97000 49 008 4p STD: AOOOOO0004 203 LNTRY : CHIP Debit TC A8956, 15019 IEC E'1 . DIED r. VE cus TO 4L 60610 (312 )698-5.. iO3/ AME. �.yi4 3 ward #XXXXXXXXXXX 1,_0'! Magnetic card present : Yes Lard Ln t ry Met-n= Approval : y86206 z � s + f'i.p: agree to pay the a0c%i'e otat amount according -o ,enc, card ISsuer agreem��r� . �____ �� ------------ rm HoiidaY Inrr 05-09-17 ion RubleFolio No. Room No. 227 AIR Number Arrival 054)8-17 44 Ent mew St.Suite S00 Group Code Departure 054)9-17 400153M Companybusiness Conf. No. 61423594 tl*d States Membership No. Rate Code Invoice No. page W. 1 , Dom, Description Charges Cta 05-M17 •AccornmodatiOn 129.00 05.06-17 State Tax 7% 9.03 06-M17 Occupancy Tax 5% 6.45 ` 05.09-17 Amencan Express Total WAS 1 Balance 0.00 Guest signature: 32 From: Customerservice0entgrl2rise.com To: Dave Wolmutt Subject: ENTERPRISE RENTAL AGREEMENT 7S97X4 Date: Thursday,May 11,2017 7:41:40 AM WISCONSIN,6646 ODANA RD,MADISON,WI 537191012(608)833-2220 RENTAL AGREEMENT REF# SUMMARY OF CHARGES 789265 7597X4 Charge Description Date Quantity Per Rate Total RENTER TIME&DISTANCE 05/08 - 05/11 3 DAY $39.00 $117.00 WOLMUTT, DAVID REFUELING CHARGE 05/08- 05/11 $0.00 Subtotal: $117.00 DATE&TIME OUT Taxes&Surcharges 05/08/2017 01:04 PM SALES TAX 05/08 - 05/11 5.5% $6.55 DATE&TIME IN STATE RENTAL VEHICLE 05/11/2017 07:38 AM FEE 05/08 05/11 5% $5.95 TITLE AND REGISTRATION 05/08 - 05/11 3 DAY $0.68 $2.04 BILLING CYCLE — FEES 24-HOUR Total Charges: $131.54 VEH #1 2017 LINC MKC FWD Total Amount Due 0.00 VIN# 5LMCJ1C92HUL33789 LIC#CFZ6512 PAYMENT INFORMATION MILES DRIVEN684 AMOUNT PAID TYPE CREDIT CARD NUMBER – – $131.54 American Express xxxxxxxxxxxx1002 PENDIN 2 Days only - $88.13 IVOOU LAt, )4'j 04 Hill y t4 rt r 4 A A Is I u AX 0 1 A t, aster ( and mms XXX XXXXXxXX4t)bU ERM : Ne')t4jdo143bd" I RAMS lypt : LAPTOVI PPR# : 08ibUl MTRY mjIHOD : ICH ww . sVLLDWAV . COM Detailed Expense Report Thursday,May 11, 2:11:511 PM PM ****SmithGroupJJR********** Employee 08092 Fink,Jessie C. Digitally sgned by3evsle Fink JR reviewed, bill with Jessie Fink..-,D-d<_�m.kmal �g R,0_ iog_Du,, rnFink ema161esskFinkasmiMgroup)Icmm May labor .l am Meauthor of this document. Signed ate zD, 05,,,3:]847-0500 Digitally signed by jon.ruble@smithgroupjjr.com jon.ruble@smithgroupjjr.com Submitted DN:cn=jon.ruble@smithgroupjjr.com Approved Date:2017.05.17 14:54:00-05'00' reviewed GEH 7 Organization 03:12 105/12/17 Expense Report: EXP 22109.000 2017-0509 Jessie Fink Report Date: 5/11/2017 Date Category Description Project Contract Phase or Bill Account Amount Task 5/9/2017 01-Meals Supper-J Fink 22109 000 95 x 511.08 4.06 / Carmel W Park Ph I Implementation B +/LS 5/9/2017 07-Room Holiday Inn-J 22109 000 95 ❑x 511.07 135.81 / Charge Fink Carmel W Park Ph I Implementation B +/LS 5/10/2017 08-Car Rental Enterprise-J 22109 000 95 511.01 43.85 / Fink Carmel W Park Ph I Implementation B +/LS 5/9/2017 08-Car Rental Gas for rental 22109 000 95 511.01 23.16 / car Carmel W Park Ph I Implementation B +/LS 5/10/2017 08-Car Rental Gas for rental 22109 000 95x❑ 511.01 16.57 / car Carmel W Park Ph I Implementation B +/LS / 5/8/2017 10-Ground Tolls 22109 000 95 ❑x 511.01 4.50 Transportation Carmel W Park Ph I Implementation B +/LS Business Reason:Travel from Chicago Kress Creek project site to Carmel hotel Total Expenses 227.95 Total Due 227.95 v7.5.703(JFINK)- Page 1 of 1 IHCRewa-ds DESS FINK I Member#261808172 Login 7* Club Reservations I Earn I Redeem I Enjoy r a aim CONNECT DOWNLOAD z -i IHG°Rewards Club IHG°App Thank You! LOG IN TO YOUR For Staying With Us Thanks for your stay at the Indianapolis Carmel. For your convenience. here is a copy of your hotel bill. We look forward to serving you again. ED LOG IN TO YOUR ACCOUNT Hotel Information Indianapolis Carmel 251 Pennsylvania Parkway tio Hilo¢r nn Indianapolis. 46280 US Front Desk: 5744600 Billing Information Room Summary Information JESSFINK Room: 614 NEW. GLARUS 53574 Check-In Date: Mon 8 May 2017 Check-Out Date: Tue 9 May 2017 Folio Number: Confirmation Number: 61406258 Description Mon 8 May 2017 *Accommodation 121 26 Mon 8 May 2017 State Tax 7% 8.49 Mon 8 May 2017 Occupancy Tax 5% 6.06 Tue 9 May 2017 Visa -135.81 2 From: DoNotReply(a)erac.com To: Jessie Fink Subject: Enterprise Rental Agreement 7S42KC Date: Wednesday,May 10,2017 7:51:56 AM i8 RA#: 7S42KC Renter: FINK,JESSIE Dates&Times Location Pickup 200 W BELTLINE HWY May 08, 2017 MADISON, WI 53713-2608 8:37 AM 6082600063 Return 200 W BELTLINE HWY May 10, 2017 MADISON, WI 53713-2608 7:48 AM 6082600063 Vehicle Make/Model: HYUN/ELAN Color: BLACK Mileage: 765 Fuel Out: Full Fuel In: Full License: V993149 Unit #: 7MF1QL Charges Price/Unit Total TIME&DISTANCE 05/08- 05/10 2 @$39.00/DAY $78.00 INCLUDED 2 @ $0.00/DAY $0.00 STATE RENTAL VEHICLE FEE 5.0000% $3.97 TITLE AND REGISTRATION FEES 2 @ $0.68/DAY $1.36 SALES TAX 5.5000% $4.36 Total Charges: $87.69 Charge To: VISA xxxx4620 2017-05-10 07:51:35 Split invoice evenly between projects: 1 . WCERT Kress Creek 2017 Monitor 10110.000 Task 35 Vegetation Management, $43.84 2. Carmel West Park 22109.000 Task 95, $43.85 w4x?4�- Pilot #171 503 N Oakwood St Oakwood IL 61858 217-354-4270 05/69/17 14:45 Transaction # 24946 Auth # 009643 VI Card # ############4620 Pump Gallons Price 03 10.532 $ 2.199 Product Amount Unleaded $ 23.16 Total Sale $ 23.16 Sale - Card Swiped k•*kkk**7l-A kAkl-kkkk�rk ENTER FOR A CHANCE TO WIN A PILOT FLYING J GIFT CARD BY COMPLETING A VOICE OF THE GUEST SURVEY WITHIN 5 DAYS AT RATEPFJ.COM. NO PURCHASE NECESSARY TO ENTER OR WIN. SEE WEBSITE FOR DETAILS. VOID WHERE PROHIBITED. MUST BE 18 OR OLDER AND A RESIDENT OF THE U.S. TO ENTER. A Jc k k��k>t�t�r*7l-k�nk�c k Jc�• PDQ Store 128 6133 McBee Rd Fitchburg wI 53711 100% Employee Owned 5/1©/2©17 7:31:55 Pump # 07 - Self Unleaded 7.5348 Price/Gal 2.199 Fuel Ttl $16.57 SALE Uiza Card Num : (S) XXXXXXXXXXXX4620 0511012017 07:30:22 I agree to pay the above Total Amount according to Card Issuer Agreement. TRAN:1387191 Reagan Memorial Tollway (1-88) Meyers Road Plaza #52 Toll $1.50 Tri-State Tollway (1-294) 82nd Street Plaza#36 Toll $1.50 163rd Street Plaza#41 Toll $1.50 Total: $4.50 Detailed Expense Report Wednesday,May 10,2017 10:20:30 AM ****SmithGroupJJR********** Employee 10601 Ruble,Jonathan R. Digitally signed by Jon Ruble Jon Ruble DN:dc=com,dc=smithgroup,ou=MD,ou=Users,cn=Jon Ruble,email=jon.ruble@smithgroupjjr,com Signed Date:2017.05.1009:21:49-05'00' Digitally signed by Gregg Calpino o DN:dc=com,dc=smith roup,ou= MD,ou=Users,Gregg Calp•ncn=GreggCalpino, Submitted email=gregg.calpino@smithgroupjjr.com Approved Date:2017.05.16 15:33:00-05'00' reviewed GEH Organization 03:12 105/10/17 Expense Report: EXP 22109000B 2017-0509-Jon Ruble Report Date: 5/10/2017 Date Category Description Project Contract Phase or Bill Account Amount Task 5/8/2017 01-Meals Dinner(Jon, 22109 000 95 x 511.08 86.14 Dave W,Jessie F) Carmel W Park Ph I Implementation B +/LS Business Reason:Travel meals Each Person:Jon Ruble,Dave Wolmutt,Jessie Fink 5/9/2017 01-Meals Breakfast(Jon, 22109 000 95 Qx 511.08 F) 35.00 DAve W,Jessie F) Carmel W Park Ph I Implementation B +/LS Business Reason:Travel meals Each Person:Jon Ruble,Dave Wolmutt,Jessie Fink 5/9/2017 01-Meals Lunch(Jon, 22109 000 95 Q 511.08 42.00/ Dave W,Jessie F) Carmel W Park Ph I Implementation B +/LS Business Reason:Travel meals Each Person:Jon Ruble,Dave Wolmutt,Jessie Fink 5/9/2017 07-Room Overnight stay 22109 000 95 Q 511.07 144.48 / Charge in Carmel Carmel W Park Ph I Implementation B +/LS Business Reason:Overnight stay in Carmel for morning site visit and evening board meeting Total Expenses 307.62 Total Due 307.62 v7.5.703(JRUBLE)- Page 1 of 1 Welcome to the Holiday Inn Indianapolis North/Carmel 251 E. Pennsylvania Pktjy Indianapolis, IN 46280 (317) 574-4600 Server: Craig DOB: 05/08;2017 10:34 PH 05/08/2017 Dave/1 1/10095 i SALE VISA 1048602 Card #XXXXXXXXXXXX0970 Magnetic card present: RUBLE JON Card Entry Method: S Approval : 01618C Amount: $72.14 t + Tip: _ I4_�_ !k Total: I agree to pay the above total amount according to the d �ss�uer , e � , X Thank you for dining with us! It is our pleasure to serve you. ******Guest's Copy****** a •.Q tr . t Q CJ LL Lad t'+"! r 1' mgnG . ,` W u U co D -cr C r W 4o-j 6 L O © n ... Q tDix W _ U .y LO cnU46 U ] t— !� Q1 a o Q x L [.f') X L Z O QT --3 �f X C O J O E � XtN � }X �cm - N C:) L � N L N 47 C" -- O.1 E L L Q Z Q7 C E N cu Q Z .Q _C d y— ,c7C Z O 1--- !- t-- W U (D .L] L R m a) ,c- to >Floliday Inn 3 05-09-17 Jon Ruble Folio No. Room No. 229 Smithgroupjjr A/R Number Arrival 05-08-17 44 East Mifflin St,Suite 500 Group Code Departure 05-09-17 0001 53703 Company business Conf. No. 67610285 United States Membership No. : Rate Code : IGCOR Invoice No. Page No. 1 of 1 Date I Description ( Charges I Credits1 05-08-17 'Accommodation 129.00 05-08-17 State Tax 7% 9.03 05-08-17 Occupancy Tax 5% 6.45 05-09-17 Visa 144.48 Total 144.48 144.48 Balance 0.00 Guest Signature: have received the goods and!or services in the amount shown heron.I agree that my liablity for this bill is not waived and agree to be held personally liable in the event that the indicated person,company,or associate fails to pay for any part or the full amount of these charges.If a credit card charge,I further agree to perform the obligations set forth in the cardholder's agreement with the issuer. Holiday Inn Indianapolis North/Carmel 251 E.Pennsylvania Pkwy. Indianapolis,IN 46280 Telephone:(317)574-4600 Fax: (317)574-4616 Owned by Carmel Lodging LLC and Operated by Alliance Hospitality LLC. CORPORATE CREDIT CARD RECEIPTS-SGJJR MADISON DATE DESCRIPTION PROJECT TASK ACCOUNT AMOUNT 4/6/2017 USPS 22109000 95 6-5Z:gg 511.03 $6.65 4/7/2017 Concourse Hotel (J. Ruble) 63105012 692.00 $819.84 4/11/2017 Copps 63605012 630.00 $82.22 4/11/2017 Copps 63605012 691.00 $62.12 4/12/2017 Milios 21928000 95 694-:50- 561.10 $70.08 4/13/2017 Blick 63605.012 630.00 $343.09 4/12/2017 Lane's Bakery (Birch retirement)fia1H5.f 2 69005012 617.00 $54.81 4/13/2017 HyVee Gift Card (Birch retire) 631g5g12 690050 2 617.00 $503.68 4/14/2017 Homewood Suites 22109000 95 511.07 $166.88 4/18/2017 Red Square Flowers (Apr maint) t5e@69}2-6500501 31 660.01 $73.85 4/19/2017 Shopko (Blrch retirement) 6900501 617.00 $40.00 4/20/2017 Blue Plate Catering (Birch retire 6900501 617.00 $464.09 4/20/2017 Pick N Save (Birch retirement) 63iE)58336900501 617.00 $169.36 4/10/2017 Concourse Hotel 63105012 692.00 $819.84 4/25/2017 Panera Bread 21928000 95 69+38 56 1.1 $177.01 4/20/2017 Pick N Save 63605012 630.00 $18.97 TOTAL $3,872.49 tfmoq I 1• • ftj %00 v %.0 1 ftj . '. .1.. I j j r.co E19011h, Ile :::n th- t--" roupjjr 2017.0530 16.0 05'00'