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HomeMy WebLinkAboutBraden Business Systems- CPD copier lease Braden Business Systems, Inc. Police Department-2016 Appropriation 43-530.04;P.O. ##33974 Contract Not To Exceed$4,630.00 AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety ("City"), and Braden Business Systems, Inc. an entity duly authorized to do business in the State of Indiana ("Vendor"). TERMS AND CONDITIONS 1. ACKNOWLEDGMENT,ACCEPTANCE: Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of same constitutes its acceptance of all of the Agreement's terms and conditions. 2. PERFORMANCE: City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City budget appropriation number 43-530.04 funds. Vendor agrees to provide the Goods and Services and to otherwise perform the requirements of this Agreement by applying at all times the highest technical and industry standards. Vendor will not perform any of the Services detailed in Exhibit A prior to obtaining a written Notice to Proceed from the City. Upon receiving a Notice to Proceed, the Vender shall perform only those Services specifically detailed in the Notice. if the Vender desires clarification of the scope of any Notice to Proceed, the Vendor shall obtain such clarification from the City in writing, prior to performing the service set forth in the Notice to Proceed, Any services performed without the City's prior express written authorization will not be compensated. 3. PRICE AND PAYMENT TERMS: 3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder shall be no more than Four Thousand Six Hundred Thirty Dollars ($4,630.00) (the "Estimate"). Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods and Services provided to City within such time period. City shall pay Vendor for such Goods and Services within sixty (60) days after the date of City's receipt of Vendor's invoice detailing same, so long as and to the extent such Goods and Services are not disputed, are in conformance with the specifications set forth in Exhibit A, are submitted on an invoice that contains the information contained on attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms and conditions of this Agreement. 3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has previously agreed, in writing, to pay an amount in excess thereof. 4. WARRANTY: Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's stated use and are fit and sufficient for their particular purpose. ;! Comrasu7+of Stec R Uuods SlCST4FicrileplV"IG•Bndni Bw"kst s.menrc CEASE C ds.tq SmYm.dcex:Wl4P14,1a F I'17 AA3( Braden Business Systems, Inc. Police Department-2016 Appropriation 43-530.04; P.O.#33974 Contract Not To Exceed S4,630,00 5. TIME AND PERFORMANCE: This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the essence of this Agreement, 6. DISCLOSURE AND WARNINGS: If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of all chemicals, materials, substances and items used in or during the provision of the Goods and Services provided hereunder, including the quantity, quality and concentration thereof and any other information relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to City sufficient written warning and notice (including appropriate labels on containers and packing) of any hazardous material utilized in or that is a part of the Goods and Services, 7. LIENS: Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is filed and Vendor fails to remove such lien within len (10)days after the filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense. 8. DEFAULT: In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein; (c)fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not correct such failure or breach within five (5) business days (or such shorter period of time as is commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or(d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies available to City at law and/or in equity. 9. INSURANCE AND INDEMNIFICATION: Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and Vendor from all claims for damages under any workers' compensation, occupational disease and/or unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness, disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and, for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled without thirty (30)days prior notice to City. Vendor shall indemnify and hold harmless City from and against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property. Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents, officers, employees, contractors or subcontractors in the performance of this Agreement. These indemnification obligations shall survive the termination of this Agreement. 13I.sComniti PmrSsrs&Goaks S csiPolix DcpAPlitABradezin-M.Ky S}slcros LEASE Goods and Sasices NNW ib F 1:37 AM) 2 Braden Business Systems, Inc. Police Department-2016 Appropriation 43-530.04; P.O. #33974 Contract Not To Exceed$4,630.00 10. GOVERNMENT COMPLIANCE: Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules, regulations and codes.This indemnification obligation shall survive the termination of this Agreement. 11, NONDISCRIMINATION: Vendor represents and warrants that it and all of its officers, employees, agents, contractors and subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting discrimination against any employee, applicant for employment or other person in the provision of any Goods and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of employment and any other matter related to their employment or subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status. 12. E-VERIFY Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated herein by this reference (the "Indiana E-Verify Law"), Vendor is required to enroll in and verify the work eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation indicating that it has enrolled and is participating in the E-Verify program, Should Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E- Verify program cease to exist. 13. NO IMPLIED WAIVER: The failure of either party to require performance by the other of any provision of this Agreement shall not affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any other provision hereof. 14. NON-ASSIGNMENT: Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not delegate its obligations under this Agreement without City's prior written consent. 15. RELATIONSHIP OF PARTIES: The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor under or pursuant to this Agreement KV•iraciAProf&rsd:Cr cm SvmlPolia Dcpr301kdirmea&LSnlC6i Srale.LL•ASL Goods fud Senicn.deo..04,2016 I I. Ab1J 3 Braden Business Systems, Inc. Police Department-2016 Appropriation 43-530.04; P.O. #33974 Contract Not To Exceed$4,630.00 16. GOVERNING LAW; LAWSUITS: This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 17. SEVERABILITY: If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provisions of this Agreement shall remain in full force and effect. 18, NOTICE: Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein: If to City: City of Carmel AND Douglas C. Haney, One Civic Square Corporation Counsel Carmel, Indiana 46032 Department of Law One Civic Square Carmel, Indiana 46032 If to Vendor: Braden Business Systems, Inc. 9430 Priority Way West Drive Indianapolis, Indiana 46240 Telephone: 317-580-0100 Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the date of such oral notice. 19. TERMINATION: 19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount representing conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount of conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate. I*:tiCorrcrm J,o1 Scic A Goods ScraWnlia Ueps016113xden Bosuns 5.310.5 LEASE Goods bad Smkcs doo.614/2u15 s i AMI 4 Braden Business Systems, Inc. Police Department-2016 Appropriation 43-530.04; P.O.433974 Contract Not To Exceed$4,630.00 20. REPRESENTATIONS AND WARRANTIES The parties represent and warrant that they are authorized to enter into this Agreement and that the persons executing this Agreement have the authority to bind the party which they represent. 21. ADDITIONAL GOODS AND SERVICES Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor of such additional goods and services desired, as well as the lime frame in which same are to be provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of the City's authorization documents for the purchase of additional goods and services shall be numbered and attached hereto in the order in which they are approved by City. 22. TERM Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19 hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2021 and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. 23. HEADINGS All heading and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 24. BINDING EFFECT The parties, and their respective officers, officials, agents, partners, successors, assigns and legal representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations set forth in Agreement. 25. NO THIRD PARTY BENEFICIARIES This Agreement gives no rights or benefits to anyone other than City and Vendor. 26. IRAN CERTIFICATION: Pursuant to I.C. §5-22-16.5, the Vendor shall certify that, in signing this document, it does not engage in investment activities within the Country of Iran. 27, ADVICE OF COUNSEL: The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. 28. ENTIRE AGREEMENT: This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest, l�lCaatrattstiPref S,u R Goads SrMPolicc❑oy1Ln If.1$,adcn rSlrarress S)11C.4 LEWSE s~ c bid SCT,ica Arts 6,24,21116 1117 ASi! 5 Braden Business Systems, Inc. Police Department-2016 Appropriation 43-530.04; P.O. #33974 Contract Not To Exceed$4,630.00 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL, INDIANA Braden Business Systems, Inc. by and through Its Board of Public Works and Safety • By: By: James Brainard, Presiding Officer Authorized Signature Date: betc _r2_ Ckri -fs Printed Name Mary Ann Burke, Member _ Date: E' re-e_ /".°v.e Title Lori S. Watson, Member FIDITIN: Date: Last Four of SSN if Sole Proprietor: ATTEST: Date: , k Christine S. Pauley, Clerk-Treasurer Date: X.1CnnIgClslProf.SlYc A Goods Ssc,FP i x D70 2u ibLI3rarksrflpii,efs SvAems LEASE Goods and Sen1ces docti:ES4 5AIG 11,77 AMI 6 Braden Business Systems Equipment Lease Agreement LESSEE Full Legal Name Phone Number: Carmel Police Department 317/571-2500 Billing Address City State Zip Purchase Order Number: 3 Civic Square Carmel IN 46032 Equipment Location(If not same as above) City State Zip Send Invoice to Attention of: EQUIPMENT INFORMATION Equipment Make Model Number Serial Number Quantity Description Konica Minolta C454e A5C00 f 100782 I 1 Color Copy,print,Scan,Fax Booklet Finisher,Punch LCT liege Konica Minolta C454e ) Color Copy,Print,Scan,Fax,Booklet Finisher,Punch LCT Base Konica Minolta C454e 1 Color Copy,Print,Scan,Fax,Booklet Finisher,Punch LCT Base Konica Minolta C454e 1 ' Color Copy,Print.Scan,Fax, Finisher,Base PAYMENT INFORMATION Number of — r Lease Lease Applicable Total Lease Payment Frequency: a Monthly ❑ Quarterly Payments Payment (PLUS) Sales Tax (EQUALS) Payment 60 $567.00 (+) $0.00 (=) $567.00 Security Deposit Total Payment Enclosed ({) (_) TERMS&CONDITIONS 1 ) Carmel Pollee Department(the't.essee")agrees to lease from Braden Business Systems,fnc(the-Lessor)the equipment meted above and on any attached schedule (the"Lease'). The lease starts on the day the equipment is deivered to you(the'Commencement acme`)and the lease payments shall be payable in advance beginning on the Commencement Date or any later date designated by us and thereafter until all amounts are fully paid.Lease payments are due within 60 days after the date of Citys receipt of our invoice. 2.) The above equipment is to remain the properly of Braden Business Systems,Inc.until fulfilment of 60 monthly payments,at which lime equipmerrl cart be purchased br Fair Market Value by the Lessee. 3.) You are In default on this Lease if:a)you fell to pay a Lease payment or any other amount when due:or b)you breach any other obligation under the Lease or any other Lease with us. if you ere in default on the Lease we may,(I)declare the entire balance of unpaid Lease payments for the tut Lease term immediately due and payable to us;(II)sue you for and receive the total amount due. This Lease was made In Indiana ('iN''),is to be performed In IN and shall be governed and construed In accordance with the laws of IN, 4.) You agree to pay taxes when due,if applicable,either directly or as reirnbursemerrt to us,al stiles,use and personal properly taxes and Charges In connection wilts Ownership and use of the equipment 5) You are responsible for all risks of loss or damage to the equipment and if any loss occurs you are required to satisfy all of yaw lease obligations. You will keep the equipment insured against at risks of loss or damage for an amount equal to its replacement cost. You will let us as the sole loss payee far the insurance end give us proof of the Insurance. We are not responisble for any lasses or injsrios caused by the equipment. 6.) You agree not to transfer,sell,sublease,assign,pledge or encumber either the equipment of any dghts under the lease without Our prior written consent,in which consent will not be unreasonably withheld,conditioned or delayed. 7.) You wit give us at lea t 60 days written notice before the expiration of the initial lease term(or any renewal term)of your Intention to purchase or return the equipment. With proper notice you may:a)purchase et the equipment as indicated above under 62(Fair Market Value purchase option amounts will be determined by us hosed on the equipment's In place value);or b)return at equipment in good working ceedition at your coat in a timely manner to our Indlanepoils address. If you!sill!,notify us,or If you don't a)purchase or b)return the equipment es provided herein.die lease wit automaticity renew at the same payment amount for consecutive 30-day periods. 8.) Addendum:Agreement for Purchase of Goode and Services applies additionally to Ells teasing agreement. LESSEE: The undersigned agrees to the above lease terms Braden Business Systems, Inc. 9430 Priority Way r Indianapolis IN 46240 317-580-0100,3 - 0-2500 fax Signature: Signature: Name: Name: rr t Q1 (L f/er'S Title: E Title: ectr)i1" VP Date: Date: /61--Th EQUIPMENT ACCEPTANCE The undersigned does hereby acknowledge the oompfetQ nd stisfactory delivery aria installation of equipment leased from Braden buglna55 Systems,inc. Signature: Title: Dale: p r t tt.r.._. r...Y_p A I.-F z--- Complete Care Guarantee ICustomer IN# _ IIICpg7 j Bill To IN Same Account Name _Carmel Police Department Account Name f Address 3 Civic S uare Address 1 City Carmel Slate�TIN Zip 48032 City State Zip 1 Contact Name Contact Name --� - Phone# Fax# �_— Phone# 1 i Email address Fax# Email address 3. Braden Business Systems.Inc.agrees to provide gaafiry assurance service and interim 9.Toner consumption and calls an required at the installation address specified above on the equipment listed_ This 'coverage black & white and 0% coverageare based ufull color_ Thecamounlpoft eonsuas iofo II is agreement is limited to equipment regularly operated during a single eight-hour day and all dependent upon the fo)iotvin = I originals 2 amount of solid foil.(1)Customer Care calk hereunder we restricted to Braden Business Systems, Inc.normal workinghours S 00 of it ( ) () a.m.to 3:O0 p,m.Monday-Friday excluding holidays, All service commenced outside of Toner spills negligent copying with Platen open,are environment and under t monthly copy Brad e. Braden Business Systems.inc,normal working hours wilt be charged at published labor rates Business Sysrerm.Inc.tmorn o customer the operation to remedy tht is variance d lylafter is notice o the City for service and expenses only. of Cannel and ag reement by the City of Cannel,by either limiting the amount of loner 2. The following quality or adjusting the rate(s)of this agreement or ire°icing the customer for excess toner services are included: All assurance service calls,all parts through usage and cost of shipping freight for the additional supplies pruvided- noramal wear.(except Cosmetic Covers li Trots).ail CONSUMABLES. (exienr Paper ib Pam'es). Pans and assemblies made unserviceable due to accident.neglect.misuse,power 10. This surges.altering of equipment,electrical current fluctuations.work performed other than by refundable agreement as stated in foregoing S atemnenird party. No portion of this contract is Braden Business Systems.Inc-personnel.Acts of God or force of nature,or unauthorized equipment movement,and any other cause out of Braden Business Systems,Inc.control are I I. Meter cards provided are is be completed and faxed to Braden Business Systems.lee excluded 3 I7-580-25I S or submitted on line at www.bradeuooline.corn on specified dates. Customer is required to submit monthly meter readings to Braden Business Systems,Inc.if eustnmer 3. "Click"is the output of any media s to 6.5"x 11"."Scan"is an electronic copy with no fails to provide therm reading in a timely fashion. Braden Business Systems,Inc. at its associated click output on the scanning device. discretion will estimate all necessary meter readings. 4. This Complete Cnre Giwrnntee is good for one(I)year from the guarantee begin date. 12. he customer acknowledges that it is their responsibility to maintain a current backup of This Complete Carc Gmtn'mxee will automatically renew until canceled in writing,by either their program and data files to restore any lost data. Under NO cireumstancec shall Braden parry at least 30 days prior to the contract end,If the renewal of this agreement causer Business Sysrents.inc.he held responsible for any less of data price and provisions changes, Braden Business Systems shalt provide the City of Carmel salty(60)days advanced notice,.11 the City of Carmel if unable to acquire 13- Changes in the operating environment(including but not limited to changes to ! funding for the increase in price,or disagrees with the changes inr operating ! gprovisions, the systems, network software. software applications clrsnges, and hardware or software maintenance contract shall be deemed canceled.This agreement shall be invoiced and upgrades or incompatibilities,etc.)may result in the need for configuration adjustments or commence upon the effective date shown.In the event that the machine volume drops below olheT network services to restore funciionetimy. Such services slurp be at Braden Business minimum billing or retrains idle for 30 days.Braden Business Systems reserves the right to Systems,Inc.published network service rate. charge a minima monthly fee for continuance of maintenance.Equipment covered under this agreement roast be in good condition before it can be accepted. Customer agrees to pay ]4. In the event Braden Business Systems. Inc. is unable to obtain parts due to the for a ptrventutivc maintenance cheek and all parts and labor required in bringing time discontinuation of such parrs by the manufacturer ands unabk to effect repairs to the equipment Braden Business Systems.Inc.will credit the unused portion of the charges to the equipment up to Braden Business Systems,Inc.specifications. This agreement is separate p from lease agreement unless teased agreement and maintenance are leased together and cusrorner account Any suet>credit balance must be used toward future purchases from stated acca t ng1y. Braden Business Systems.Inc. 5. Optimum performance of the equipment covered by this Complete Cmt Gratrmrree can IS. For Color systems-color calibration from the customer's computer is rot covered under be expected only if supplies provided by,or meeting the specilieatimns of Braden Business this agreement. Calibration shalt be billed at Braden Business Systems,Inc.network rates. Systems,Inc.are used. Frequent service calls or problesns caused by inadequate supplies being tuned may resuh in termination of agreement. Braden Business Systems. Inc will 16. Other than the obligations set forth herein-Braden Business Systems.the DISCI-AIMS provide service one"Per Call"basis e!published safes- ALL WARRANTIES. EXPRESSED OR IMPLIED, INCLUDING ANY IMPLIED t. Braden Business Systems,Inc.shall have full and free access to the equipment to provide WARRANTIES OF MERCHANTABILITY.FITNESS FOR USE.and OR FITNESS FOR ,service thereon. If persons other than Braden Business Systems.Inc.representatives perform A PARTICULAR PURPOSE. BRADEN BUSINESS SYSTEMS.INC.SHALL NOT BE maintenance repairs.or unauthorized equiprrsent movement and as a result,further work is Ij RESPONSIBLE FOR DIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES. required by Braden Business Systems.Inc.is restore equipment to operation condition.such INCLUDING BUT NOT LIMITED TO DAMAGES ARISING OUT OF THE USE OR repairs wilt be billed at Braden Business Systems.Inc.'e published time and material rates PERFORMANCE OF THE EQUIPMENT.THE LOSS OF USE OF THE EQUIPMENT. then in effect Customer atom agrees to make available and designate a suitable person for OR ANY ECONOMIC SASS. key-operator training on equipment and provide a reasonable working atmosphere for servicing the equipment Customer agrees to provide suitable electrical service in accordance with(Ill code and is recommended to provide an approved surge suppressor. 17-CONSUMABLES: Drums. Developers, PM Kits, Maintenance Kits. Print Cartridges Fuser Units.Staples,Cassettes.Trays.Paper,Transparencies, Clemming Webs,Fuser Oil,Oil 7. if equipment is moved o a slew service rune.customer agrees to pay the difference in Rollers. Oil Pads, Drum Cartridges. Imaging Kits, Ink Cartridg„s. Filters. & Toner charges. if mooed beyond Broder,Business systems. Inc.service territory will terminate agreement � :�. S- Braden Business Systems,lie.reserves mime sight to hold service and supplies in the eventII A h the u s rimer account balances delinquent based on Braden Business Systems,Inc.payment I „ig terms in effect at that time. )- \)1 .„, 2-Complete Care Guarantee(Excludes Paper&Staples) r� i t' tY1 • ° ' (Fi Conditional Care Guarantee(Excludes Cons umables) [� ��, , ,,,, ��1 +� 1�— �L Cl _ z... Nr.,...-- Equipment Cowered: See Schedule"A" (i.) Ni-' PCM Tv r c Base Rate Click Allowance Overa es Meter B et:W Start Date Amount See Schedule"A" Color See Schedule"A" • To Be Billed: See Schedule"A" • I Authorized Customer Signature. i Date: Customer Name(Please Print): -- Title; 1.__ alrs1 u5Iotner Service Representative: i :1 : Date; 1 2_ r.srxr:s.::: Maintenance Contract Cust C: CP47 clot Name: Carmel Police Department Bill To it: CP47 Bill To Name: Address: 3 Civic Square Address: City/St/Zip: Carmel,IN 46032 City/St/Zip: Phone u: (317)571-2500 Fax#: Phone#: Fax B: Meter Contact: A/P Contact: Email: Email: ]. Braden Business Systems.Inc.agrees to provide quality assurance service and interim calls as required at the installation address specified above on the equipment listed.This agreement is limited to equipment regularly 8-Toner consumption and yields are based upon the manufacture's specifications of 6%coverage black&white and 20% operated during a single eight-hour day and all calls hereunder are restricted to Braden Business Systems,inc. coverage lull color,1 he amount of consumption is dependent upon the yellowing:(s)originals type,It)amount of solid fill, normal working hours 5-,00 a.m.to 5,00 p m-Monday—Friday excluding holidays.All service commenced outside (31 customer care of equipment and copying with platen open,(4]environment and I5)monthly copy volume-Toner spills of Braden Business Systems,Inc.normal working hours oil be charged at published labor rates for service and negligent to customer operation are not covered under this agreement- IN Business Systems,inc.reserves the right to expenses only, remedy this variance by either limiting the amount of toner provided or adjusting the ratelsl of this agreement or invoicing the customer for excess toner usage and cost of shipping freight for additional supplies provided. 2 The following services included:All quality assurance service calls,all parts through norma!wear,lexcept Cosmetic Covers&Trays),all CONSUMABLES,(except Paper&Staples),Parts and assemblies made unserviceable F0.This agreement is not transterable to a third party.No portion of this contract is refundable,except as stated in the due to accident,neglect,misuse,power surges,altering of equipment,electrical current huctettions,work performed other than by Braden Business Systems,Inc.personnel.Acts of God or force of nature,or unauthorized foregoing statements. equipment movement,and any other cause out of Braden Business Systems,Inc.control are excluded. 11.If our meter collection toot is not installed,or if machines are inaccessible via this coliection tool,meter requests are to he 3 "Click"is the output of any media c to S.S")411"'."Scan"is an electronic copy with no associated dick output completed and faxed to Braden Business Systems,Inn 3I7-580-2518 or submitted on line at www.bradenonline.corn on on the scanning device_ specified dates,Customer is required to submit monthly meter readings to Braden Business Systems,Inc.If customer fails to provide meter reading in a timely fashion,Braden Business Systems,Inc.at its discretion will estimate all necessary meter 4.This Complete Care Guarantee is good for one l5l year Irons the guarantee begin date.This Complete Care readings. Guarantee will automatically renew until canceled in writing.by either party at least 30 days prior to the contract end.It is understood that the renewal of this agreement is subject to price and provisions changes without 12.The customer acknowledges that it is their responsibilitvro maintain a current backup of their program and data files to notice.This agreement ent shall be invoiced and commence upon the effective date shown.En the event that the restore any lost data.Under NO Circumstances Shall Braden Business Systems,Inc.be held responsible for any loss of data. machine volume drops below nsrnimum billing or remains idle for 30 days,Braden business Systems reserves the right to charge a minimum monthly fee for continuance of maintenance-Equipment covered under this agreement 13.Changes in the operating environment,linduding but not limited to changes to operating systems,network software. must be in good condition before it can be accepted-Customer agrees to pay fora preventative maintenance check software applications changes,and hardware or software upgrades or mcompatihrlites,etc.)may result in the need for and all parts and labor required in bringing the equipment up la Braden Business Systems,Inc.specifications.This configuration adjustments or other network services to restore functionality.Such services shall be at Braden Business agreement is separate from lease agreement unless leased agreement and maintenance are leased together and Systems,Enc.published network service rate. stated accordingly- 5.Optimum performance of the equipment covered by this Cmnpfete Care Guarantee can be expelled only if 14.In the event Braden Business Systems,lee-is unable to obtain parts due to the discontinuation of such pans by the manufacturer and is unable to effect repairs to the equipment Braden Business Systems,Inc.will credit the unused portion of supplies provided by,or meeting the specifications of Braden Business Systems,Inc,are used.Frequent service tails or problems caused By inadequate supplies being used may result in termination of agreement.Baden the charges to the customer account-Any such credit balance must be used toward future purchases from Braden Business Business Systems,Inc will provide service on a"Per Call"basis at published rates. Systems,Inc. 6.8raden Business Systems,Inc.shall have full and fren across to the equipment to provide service thereon.If 15,For Color systems,color calibration from the customer's computer is not covered tinder this agreement-Calibration shall persons other than Braden Business Systems,Inc.representatives perform maintenance repairs,or unauthorized be billed al Braden Business Systems,lire network rates. equipment movement and as a resuh,further work is required by Braden Business Systems,Inc.to restore equipment to operation condition,such repairs witi be billed at Braden Business Systems,Inc.'s published time and material rates then in effect-Customer also agrees to make available and designate a suitable person for key- 16.Other than the obligations set forth herein,Braden Business Systems.roc-DISCLAIMS ALL WARRANTIES,FORMIC,DR operator training on equipment and provide a reasonable working atmosphere for servicing the equipment. IMPLIED,INCLUp1NG ANY IMPLIED WARRANTIES Of MERCHANTABiLETY,FITNESS FOR USE,and OR FITNESS FORA PARTICULAR Customer agrees to provide suitable electrical service in accordance with OIL node and is recommended to provide PURPUSE-BRADDEN BUSINESS SYSTEMS,INC.SHALL NO7 BE RESPONSIBLE FOR DIRECT,INCIDENTAL,OR CONSEQUENTIAL an approved surge suppressor. DAMAGES,INCLUDING OTT NOT LIMITED TO DAMAGES ARISING OUT OF THE USE OR PERFORMANCE OF THE EQUIPMENT, THE LOSS OF USE OF THE EQUIPMENT,OR ANY ECONOMIC LOSS. 7-If equipment is moved to a new service zone,customer agrees to pay the difference in charges,tf moved beyond Braden Business Systems,inc.service territor y will terminate agreement. 17.CONSUMABLLS: Drums.Developers,PM Kits,Maintenance Kits,Print Cartridges,Fuser Units,Staples,Cassettes,Trays, B,Braden Business Systems,Inc.reserves the right to hold service and supplies in the event the customer account Paper,Transparencies,Cleaning Webs,Fuser Oil,Oil Rollers,Oil Pads,Drum Cartridges,Imaging Bits,Ink Cartridges, balance is delinquent based on Braden Business Systems,inc.payment terms in effect at that time. Filters,&Toner. ©✓Complete Care Guarantee(Excludes Paper&Staples) []Conditional Care Guarantee(Excludes All Consumables) Meter Base Bill CPC/Ovg Bill Start Model Eq ID Serial# Type Base Rate Cycle Copies Inc CPC/Ovg Cycle Meter Start Date Location/Dept bizhub C454e E11232 A5C0011007923 BW ADMIN COLOR bizhub C454e SW $0.006 Per RECORDS COLOR $359.00 Mnthly 21r300 i3W/ BW/ Mnthly bizhub C454e 6W 4,900 COLOR $0.044 Per COLOR COLOR - INVESTIGATIONS bizhub C454e RW SQUAD COLOR I - Notes:Rates locked over term of lease Customer Acceptance Cu5lomer Signature Printed Name Title Dale 4 Br.. z usiness Sys Inc Acceptance 11 fJl --r �-Q Ci .f4ers ecu &fe 1/, 6e 14 •L^.reed Braden Representative Printed Name Title Do Z'G1'2_ EXHIBIT B Invoice Date: Name of Company: Address &Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Date Goods/Services Provided Cost Per Hourly Total Goods/Services Goods/ (Describe each good/service Item Rate/ Service separately and in detail) Hours Provided Worked GRAND TOTAL Signature Printed Name EXHIBIT C INSURANCE COVERAGES Worker's Compensation &Disability Statutory Limits Employer's Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit Property damage, contractual liability, - products-completed operations: General Aggregate Limit (other than Products/Completed Operations): $500,000 Products/Completed Operations: $500,000 Personal &Advertising Injury Policy Limit: $500,000 Each Occurrence Limit: $250,000 Fire Damage (any one fire): $250,000 Medical Expense Limit(any one person): $ 50,000 Comprehensive Auto Liability(owned, hired and non-owned) Bodily Single Limit: $500,000 each accident Injury and property damage: $500,000 each accident Policy Limit: $500,000 Umbrella Excess Liability Each occurrence and aggregate: $500,000 Maximum deductible: $ 10,000 EXHIBIT D AFFIDAVIT , being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: ]- I am over eighteen (18)years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by awe-Ai 8 osL.j �A c , (the"Employer") in the position of CQ.i--frulti...Litvk 3. I am familiar with the employment policies, practices, and procedures of the Employer and have the authority to act on behalf of the Employer. 4. The Employer is enrolled and participates in the federal E-Verify program. Documentation of this enrollment and participation is attached and incorporated herein. S. The Employer does not knowingly employ any unauthorized aliens. 6. To the best of my information and belief, the Employer does not cun-ently employ any unauthorized aliens. 7. FURTHER. AFFIANT SAYETH NOT. EXECUTED on the ('‘ day of fa -4 20 1 L Printed: V , j<E\i t RCUA I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. Printed: ` KC-4 ca) K Ta,.,,, .., :•.• .,-/7--•,,,.. ••..., ;!ii:g!!!!'"'4 — Iii,"$•*-T'A r t fr v3,,q '.-. --:Itk'Yi.,74,P %.•,..',„„,' Company ID Number: 514004 To be accepted as a participant in E-Verify, you should only sign the Employer's Section of the signature page. If you have any questions, contact E-Verify at 888-464-4218. Employer Braden Business Systems Inc. . John Meek Name(Please Type or Print) i [Title Electronically Signed k)3/01/2012 Signal . " Dale ( 7 ibepartnnent of Homeland Security—Verific.ation Division 1USCIS Verification Division 'Name(Please Type or Print) . ' intie i ,Electronically Signed i I [ 03/01/2012 'Signature ' ' ate • 3( 1 () 2...j .„.‘,..,..,., . • i formation Required for the E-Verify Program . lInformation relating to your Company: Company Name:Braden Business Systems,Inc, Company Facility Address:P430 Priority Way West Drive {Indianapolis,IN 46240 Company Alternate Address. L --1 • -- County or Parish: •RION • Employer Identification . — Page 12 of 13 E-Verity MOD for Employer f Revision Date 09/01/09 worw.dhs.goviE-Verify ge •,:,..„.. ..,. ..„ „..- il,-1,i g..4 ,vri:; . . ,. ,.‘ A-I... pm .._ •:;4r4.,c.,...? •-s.,,,I,It,,, Company ID Number: 514004 = North American Industry • Classification Systems • • Code: 111 . . . Administrator. • • Number of Erpploye.es: 0 to$9 Number of Sites Verified for: 1 — , — — tkre you verifying for more than 1 site?-If yes please providithe number of sites verified for - an each State: . INDIANA . 1 site(s) Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name John 1<Meek Telephone Number: (317)522-2120 Fax Number (317)580-2500 Email Address: KEuukZbradenonline.com . Page 13 of 13i G-Very MOU for Employer I Revision Date 09/01/09 www.dhs.gov/E-Verify PACKING LIST : .DEN S.O. Date: 7/22/16 1 I M S.O. Number: 109867 9430 Priority Way West Drive Indianapolis, IN 46240-1470 Printed Date: 7/22J2016 P: 317-580-0100 F: 317-580-2500 Bill To: Carmel Police Dept Ship To: Carmel Police Dept Attn: Teresa Anderson Attn: Teresa Anderson 3 Civic Square 3 Civic Square Carmel, IN 46032 Carmel, IN 46032 Ac unt Number Payment Tarns ,P O,>f tuber Ship Method Date Required ,` '^ CP47 10 Days DELIVERY 7/22/16 Remarks, Mc Supply Cost Reallocation ****BACKUP TONERS*** P1� A33K132 Toner,Black TN512K>ltem Ihllumber...: :Crption Sarial;N.o tiM,. . Ordered Pr0v .hipped 14 Shi d Bizhub C454/e/C554/e EA 1 0 0 1 Equipment: K9794 Serial Number:A5C0011029132 Model: KC454e Location: A33K232 Toner,Yellow TNSI2Y Bizhub C454/e/C554/e EA 1 0 0 1 Equipment: K9794 Serial Number:A5C0011029132 Model: KC454e Location: A33K332 Toner,Magenta TN512M Bizhub C454/e/C554/e EA 1 0 0 1 Equipment: K9794 Serial Number:A5C0011029132 Model: KC454e Location: A33K432 Toner,Cyan TN512C Bizhub C454/e/C554/e EA 1 0 0 1 Equipment: K9794 Serial Number:A5C0011029132 Model: KC454e Location: A4NNWY3C Waste Toner Box(Compatible)Bizhub EA 1 0 0 1 C224/e/C284/e/C364/e/C454/e/C554/e Equipment: K9794 Serial Number:A5C0011029132 Model: KC454e Location: A33K132 Toner, Black TN512K Bizhub C454/e/C554/e EA 1 0 0 1 Equipment: K9863 Serial Number:A5C0011029248 Model: KC454e Location: A33K232 Toner,Yellow TN512Y Bizhub C454/e/C554/e EA 1 0 0 1 Equipment: K9863 Serial Number:A5C0011029248 Model: KC454e Location: A33K332 Toner,Magenta TN512M Bizhub C454/e/C554/e EA 1 0 0 1 Page 1 of 3 PACKING LIST A. EN S.O. Date: 7/22/16 r .a :tia :; Y ,; 1 t: M S.O. Number 109867 9430 Priority Way West Drive Indianapolis, IN 46240-1470 Printed Date: 7/22/2016 P: 317-580-0100 F: 317-580-2500 Bill To: Carmel Police Dept Ship To: Carmel Police Dept Attn: Teresa Anderson Attn: Teresa Anderson 3 Civic Square 3 Civic Square Carmel, IN 46032 Carmel, IN 46032 Account Number „ Pa mentTerms ' CP47 10 Days DELIVERY 7/22/16 Remarks...,, Sales Person, Mc Supply Cost Reallocation ****BACKUP TONERS*** Iltem N tuber `. Description Serial No UM. .,: Ordered Prey Shipped SIG S>h�pAed,;: Equipment: . K9863 Serial Number:A5C0011029248 Model: KC454e Location: A33K432 Toner,Cyan TN512C Bizhub C454/e/C554/e EA 1 0 0 1 Equipment: K9863 Serial Number:A5C0011029248 Model: KC454e Location: A4NNWY3C Waste Toner Box(Compatible)Bizhub EA 1 0 0 1 C224/e/C284/e/C364/e/C454/e/C554/e Equipment: K9863 Serial Number:A5C001102924B Model: KC454e Location: A33K132 Toner,Black TN512K Bizhub C454/e/C554/e EA 1 0 0 1 Equipment:G0026 Serial Number:A5C0011034675 Model: KC454e Location: A33K232 Toner,Yellow TN512Y Bizhub C454/e/C554/e EA 1 0 0 1 Equipment: G0026 Serial Number:A5C0011034675 Model: KC454e Location: A33K332 Toner,Magenta TN512M Bizhub C454/e/C554/e EA 1 0 0 1 Equipment: G0026 Serial Number:A5C0011034675 Model: KC454e Location: A33K432 Toner,Cyan TN512C Bizhub C454/e/C554/e EA 1 0 0 1 Equipment:G0026 Serial Number:A5C0011034675 Model: KC454e Location: A4NNWY3C Waste Toner Box(Compatible)Bizhub EA 1 0 0 1 C224/e/C284/e/C364/e/C454/e/C554/e Page 2 of 3 PACKING LIST S.O. Date: 7/22/16 i3 [J 13 i i E3 ,,;-,4YSII MSS.O. Number: 109867 9430 Priority Way West Drive Indianapolis, IN 46240-1470 Printed Date: 7/22/2016 P: 317-580-0100 F: 317-580-2500 Bill To: Carmel Police Dept Ship To: Carmel Police Dept Attn: Teresa Anderson Attn: Teresa Anderson 3 Civic Square 3 Civic Square Carmel, IN 46032 Carmel, IN 46032 Account Number payineintTerms P O Number Ship Method„> bate Raegdir�ad CP47 10 Days DELIVERY 7/22/16 Remarks Mc Supply Cost Reallocation ****BACKUP TONERS*** item Number ;: Description Serial No UM Ordered Prey Shipped BID ,. .. ':Shipped Equipment:G0026 Serial Number:A5C0011034675 Model: KC454e Location: Signature Date Page 3 of 3 Braden Business Systems Equipment Lease Agreement LESSEE Full Legal Name Phone Number Carmel Police Department 317/571-2500 Billing Address City Stale Zip Purchase Order Number: 3 Civic Square Carmel IN 46032 Equipment Location(if not same as above) City State Zip Send Invoice to Attention of EQUIPMENT INFORMATION Equipment Make Model Number Serial Number Quantity Description Color Copy,Print,Scan,Fax Booklet Konica Minolta C454e A5C0011007921 1 Finisher,Punch LCT Base Color Copy,Print,Scan,Fax,Booklet Konica Minolta C454e 1 Finisher,Punch LCT Base Color Copy,Print,Scan,Fax,Booklet Konica Minolta C454e 1 Finisher,Punch LCT Base Color Copy,Print,Scan,Fax,Konica Minolta C454e 1 Finisher,Base PAYMENT INFORMATION Number of u r 3. Lease Lease Applicr lJ Payment Frequency: E Monthly ❑ Quarterly Payments Payment {PLUS) Sales 60 $567.00 (+) $0,( Security Deposit Total Payment Enclosed (+) IONS 1.) Carmel Police Department(the"I (stems,Inc(the"Lessor")the equipment listed above and on any attached schedule (the"Lease"). The lease starts on the day the equpmeni • imrnencement Date")and the tease payments shall be payable in advance beginning on the Commencement Date or any later dale designated by us and thereafter until all amounts are fully paid.Lease payments are clue within 6D days after the date of City's receipt of our invoice. 2.) The above equipment is to remain the property of Braden Business Systems,Inc.until fulfillment of 60 monthly payments.at which time equipment can be purchased for Fair Market Value by the Lessee. 3.) You are In default on this Lease if:a)you fail to pay a Lease payment or any other amount when due;or b)you breach any other obligation under the Lease or any other Lease with us. If you are in default on the Lease we may;(i)declare the entire balance of unpaid Lease payments for the full Lease term immediately due and payable to us;(ii)sue you for and receive the total amount due. This Lease was made in Indiana ("IN"),is to be performed in IN and shalt be governed and construed in accordance with the laws of IN. 4.) You agree to pay taxes when due,if applicable,either directly ores reimbursement to us,ail sales,use and personal properly taxes and charges in connection with ownership and use of the equipment. g_) You are responsible for all risks of loss or damage to the equipment and if any loss occurs you are required to satisfy all of your lease obligations. You will keep the equipment insured against all risks of loss or damage for an amount equal to its replacement cost. You will list us as the sole loss payee for the insurance and give us proof of the insurance. We are not responisble for any losses or injuries caused by the equipment. 6.) You agree not to transfer,sell,sublease,assign,pledge or encumber either the equipment of any rights under this lease without our prior written consent,in which consent will not be unreasonably wIthheld.conditioned or delayed. 7.) You will give us at least 60 days written notice before the expiration of the initial lease term(or any renewal term)of your intention to purchase or return the equipment. With proper notice you may:a)purchase ail the equipment as indicated above under#2(Fair Market Value purchase option amounts will be determined by us based on the equipment's in place value);orb)return all equipment in good working condition at your cost in a timely manner to our Indianapolis address. If you fail to notify us,or if you don't a)purchase orb)return the equipment as provided herein.this lease will automatically renew at the same payment amount for consecutive 30-day periods. 8.) Addendum:Agreement for Purchase of Goods and Services applies additionally to this leasing agreement. LESSEE: The undersigned agrees to the above lease terms Braden Business Systems, Inc. 9430 Priority Way W Dr Indianapolis, IN 46240 317-580-0100,317-580-2500 fax Signature: Signature: Name: Name: Title: Title: Date: Date: EQUIPMENT ACCEPTANCE The undersigned does hereby acknowledge the completnd stisfactory delivery and installation of equipment leased from Braden Business Systems,Inc. Signature Title: Date: /CC/01� C. c� 3 ) Complete Care Guarantee Customer IN# CP47 Bill To IN# Same Account Name Carmel Police Department Account Name Address 3 Civic Seuare Address City J Carmel State IN Zip / 46032 City State Zip Contact Name i Contact Nam_e I Phone# Fax# Phone# Fax# Email address Email address I. f3rnden Business Systems, Inc.agrees to provide quality assurance service and interim 9. Toner consumption and yields are based upon the manufacture's specifications of 6% calls as required at the installation address specified above on the equipment listed, This coverage black C white and 20% coverage full color. The amount of consumption is agreement is limited to equipment regularly operated during a single eight-hour day and ail dependent upon die following: (1)originals type.(2)amount of solid fill.(3)customer care calls hereunder arc restricted to Braden Business Systems,Inc. normal working hours 8:00 of equipment and copying with platen open.(4)environment and(5)monthly copy volume. a.m.to 5:00 pin.Monday-Friday excluding holidays. All service commenced outside of Toner spills negligent to customer operation are not covered under this agreement. Braden Braden Business Systems,Inc.normal working hours will be charged at published labor rates Business Systems.Inc.reser,es the right to remedy this variance only after notice to the City for service and expenses only. of Cannel and agreement by the City of Cannel. by either limiting the amount of toner provided or adjusting the rate(s)of this agreement or ins Dicing the customer for excess toner 2. The following services are included: Alf quality assurance service calls,all parts through usage and cost of shipping freight for the additional supplies provided. normal wear,(except Cosmetic Covers & Trays),all CONSUMABLES.(except Patter& Staples). Parts and assemblies made unserviceable due to accident,neglect,inisuce,power 10. This agreement is not transferable to a third party. No portion of this contract is surges,altering of equipment,electrical current fluctuations,work performed oilier than by refundable.except as stated in the foregoing statements. Braden Business Systems,Inc.personnel,Acts of God or force of nature,or unauthorized equipment movement,and any other cause out of Braden Business Systems,inc.control are )1. Meter cards provided are to be completed and faxed to Braden Business Systems.Inc excluded. 317-580-25I8 or submitted on line at www.bradettonline.con on specified dates. Customer is required to submit monthly meter readings to Braden Business Systems.Inc.if customer 3. "Click"is die output of any media g to 8.5"x 11". "Scan"is an electronic copy with no fails to provide meter reading in a timely fashion. Braden Business Systems, Inc. at its associated click output on the scanning device, discretion will estimate all necessary meter readings, 4. This Conrpfere Care Guarantee is good for one(I)year from the guarantee begin date. 12. The customer acknowledges that it is their responsibility to maintain a current backup of This Compicrc Care Guarantee will automatically renew unfit canceled in writing,by either their program and data files to restore any lost data. Under NO circumstances shall Braden party at least 30 days prior to die contract end.If the renewal of this agreement causes Business Systems.Inc.be held responsible for any loss of data. price and provisions changes, Braden Business Systems shall provide the City of Carmel sixty(60)days advanced notice, If the City of Carmel if unable to acquire 13. Changes in the operating environment,(including but not limited ro changes to operating funding for the increase in price,or disagrees with the changes in provisions, the systems, network software. software applications changes. and hardware or software maintenance contract shall be deemed canceled.This agreement shall be invoiced and upgrades or incompatibilities,etc.)may result in the need for configuration adjustments tsr commence upon the effective date shorn.In the event that the machine volume drops below other network services to restore functionality. Such services shall be al Braden Business minimutn billing or remains idle for 30 days.Braden Business Systems reserves the right to Systems,Inc.published network service rate charge a minimum monthly fee for continuance of maintenance. Equipment covered under this agreement must be in good condition before it can be accepted. Customer agrees to pay 14. In the ex eat Braden Business Systems. Inc. is unable to obtain pans due to the discontinuation of such parts by the manufacturer and is unable to effect repairs to the for a preventative maintenance check and all parts and labor required in bringing the equipment Braden Business Systems.Inc.will credit the unused portion of the charges to die equipment up to Braden Business Systems,Inc.specifications. This agreement is separate from lease agreement unless leased agreement and maintenance are leased together and customer account. Any such credit balance must be used toward future purchases from stated accordingly. Braden Business Systems,Inc. 5. Optimum performance of the equipment covered by this Coruptete Care Guarantee can IS. For Color systems,color calibration from the customer's computer is not covered under be expected only if supplies provided by,or meeting the specifications of Braden Business this agreement. Calibration shall be billed al Braden Brininess Systems.Inc.network rates. Systems,Inc.are used Frequent service calls or problems caused by inadequate supplies being used may result in termination of agreement. Braden Business Systems, inc will 16. Other than the obligations set forth herein.Braden Business Systems,Inc.DISCLAIMS provide service on a"Per Call"basis at published rates. ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING ANY IMPLIED 6. Braden Business Systems.Inc.shall have full and free access to the equipment to provide WARRANTIES OF MERCHANTABILITY.FITNESS FOR USE,and OR FITNESS FOR service thereon. If persons other than Braden Business Systems,Inc.representatives perform A PARTICULAR PURPOSE. BRADEN BUSINESS SYSTEMS.INC.SHALL NOT BE maintenance repairs.or unauthorized equipment movement and as a result. further work is RESPONSIBLE FOR DIRECI, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. required by Braden Business Systems.Inc.to restore equipment to operation condition,such INCLUDING BUT NOT LIMITED TO DAMAGES ARISING OUl'OF THE USE OR repairs will be billed at Braden Business Systems.Inc.'s published time and material rates PERFORMANCE OF THE EQUIPMENT.THE LOSS OF USE OF THE EQUIPMENT, then in effect. Customer also agrees to make available and designate a suitable person for OR ANY ECONOMIC LOSS. key-operator training on equipment and provide a reasonable working atmosphere for servicing the equipment. Customer agrees to provide suitable electrical service in accordance with till.code and is recommended to provide an approved surge suppressor. 17.CONSUMABLES: Drains, Developers. PM Kits. Maintenance Kits. Print Cartridges, Fuser Units,Staples,Cassettes.Trays,Paper,Transparencies. Cleaning Webs,Fuser Oil.Oil 7. If equipment is moved to a new service zone.customer agrees to pay the difference in Rollers. Oil Pads, Drum Cartridges. Imaging Kits, ink Cartridges. Filters, & Toner, charges. if moved beyond Braden Business Systems. inc. service territory will terminate agreement. 8. Braden Business Systems,Ire.reserves the right to hold service and supplies in the event the customer account balance is delinquent based on Braden Business Systems.Inc.payment terns in effect at that time- Complete Care Guarantee(Excludes Paper&Staples) -.-Conditional Care Guarantee(Excludes Consumabtes) Equipment Covered: See Schedule"A" Type PGM Type Base Rate Click Allowance ! Overages Meter Start Date Amount F3&W See Schedule"A" Color See Schedule"A" To Be Billed: See Schedule"A" Authorized Customer Signature: Date: Customer Name(Please Print): Title: Sales/Customer-Service Representative: Date: $chcdL)EI ( 3 ' 3) Sk, �'�'.� May 27, 2016 Imaging Proposal (3)NEW Konica Minolta bizhub C454e 60 Months 45 Black & Color Copies/Prints Per Minute 414** 80 Simplex / 160 Duplex Color & Black Scans Per Minute **REFER TO "Lease"Details Below Regarding Extension of(1)C454e(Admin) Included in Above Pricing: 100-Sheet Dual Scan Document Feeder Network Print(PCL/ PS/XPS) Network Scan-to-Email, FTP, SMB, HDD Print-From & Scan-To USB Thumb Drive f Fax Kit Bundle (PC Faxing & Inbound Routing) 2 GB Memory/ 250 GB HDD Account Codes /Secure Print / Document Storage 3 Paper Drawers (3,500 Sheets) 150-Sheet Bypass Tray • Up to 12" x 18" (11" x 17" Full Bleed) Media Size Electronic Sorting (3)50-Sheets Stapling Finisher (2)Saddle-Stitch (Booklet Making) Kit for Finisher (2)2/3 Hole Punch Kit for Finisher "New discount program does not include the FREE License of Unity Software(Add$12/Month for this option if interested) *Above lease pricing is based on a Fair Market Value lease end buyout option&includes PPT* **OPTION TO INCLUDE EXTENSION OF C454e(ADMIN)as previously proposed:$153/Month:Total Lease: Payment w/this option is now$567 Per Month and on signing of new lease with BBS,all remaining lease obligations on both Contract#174&1,311 will be terminated-BBS to return devices from contract 1174 at no additional cost&new lease will be signed for 60 months for ell 4 devices' Maintenance: $359.00 Per Month Includes 4,900 color prints/copies per month with overages billed C$0.044 includes 21,300 black prints/copies per month with overages billed 4$0.006' 'Rates locked in over term of lease!' Covers all parts, labor,drum, developer and toner' Seincluded At No Charge: Delivery& Unlimited Pryoductct Training Automatic Meter Collection 'Pricing Valid For 30 Days' C (317) 580-0100 cht,civi'c C I o.c 3) Fax (317) 58111-7500 w w w . b r a d e n ❑ n i i n e . c ❑ m Barlow, James C From: Lori Watson <lwatson@kmbs.konicaminolta.us> Sent: Thursday, May 26, 2016 2:14 PM To: Barlow, James C Subject: Re: Bizhub Proposal Jim, Sorry for the slow response, my person is out and I had to track down someone else. Here is the break down for you: (3) C454e with Large Finisher & (1) C454e with Small Finisher: $592.24 OR (2) C454e with Large Finisher & (1) C454e with Small Finisher: $436.67 Maintenance is the same, locked for 5 years. . Thank you for the opportunity and I look forward to hearing back! Thanks! 07 LORI WATSON Named Account Executive - GES Konica Minolta Business Solutions U.S.A., Inc. 8910 Purdue Road Suite 150 Indianapolis, IN 46268 Office: 317-81)2-5832 Mobile: 317-6 52-2O 59 Visit us: Count on Konica Nhioolta i =�1 Disclaimer i Olt INDIANA RETAIL TAX EXEMPT Page 1 of 1 • City of Carmel . CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 33974 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,ALP CARMEL, INDIANA 46032 2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 6/8/2016 027700 • BRADEN BUSINESS SYS,INC Police Department VENDOR 9430 PRIORITY WAY,WEST DR SHIP 3 Civic Square TO Carmel, IN 46032- INDIANAPOLIS,IN 46240- PURCHASE ID BLANKET CONTRACT ; PAYMENT TERMS FREIGHT QUANTITY I UNIT OF MEASURE I DESCRIPTION I UNIT PRICE EXTENSION Department: 1110 Account: 43-530.04 Fund: 101 General Fund 1 Each copier lease&monthly maintenance fees $4,630.00 $4,630.00 Sub Total $4,630.00 l p_ I l :i F -J � s / .G � �' .ramp l !' Send Invoice To: _..�_. . �__ � —:: �.,: : Police Department 3 Civic Square Carmel, IN 46032- }« _ C ,,,,,--- PLEASE INVOICE IN DUPLICATE DEPARTMENT 1 ACCOUNT I PROJECT li PROJECT ACCOUNT I AMOUNT PAYMENT $4,630.00 SHIPPING INSTRUCTIONS 'AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P 0 NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED, I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN "C 0.D,SHIPMENT CANNOT BE ACCEPTED, THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99 ACTS 194 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED B 3'+�-^"-- cp,a," : — TITL CONTROL NO. 33974 CLERK-TREASURER