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HomeMy WebLinkAbout314628 08/08/17 Q CITY OF CARMEL, INDIANA VENDOR: 115100 ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAW CHECK AMOUNT: $.*`*"8,857.50• CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 314628 CARMEL IN 46032 CHECK DATE: 08/08/17 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 7.17 705.00 OTHER EXPENSES 1081 4340000 7.17 4,260.00 LEGAL FEES 1091 4340000 7.17 1,620.00 LEGAL FEES 1125 4340000 7.17 2,272.50 LEGAL FEES ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra M. Terms Attorney at Law LLC Date Due 922 East Greyhound Pasws Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 8/1/17 7.17 Legal Services Jul'17 $ 2,272.50 8/1/17 7.17 Legal Services Jul'17 $ 705.00 8/1/17 7.17 Legal Services Jul'17 $ 4,260.00 8/1/17 7.17 Legal Services Jul'17 $ 1,620.00 .......................................................................................................................... Total $ 8,857.50 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10.1.6 20_ Clerk-Treasurer AUG 0 12017 Professional Services Invoice BY:.............................. FOR SERVICES RENDERED Date: 8/1/2017 FROM 7/1/17 THROUGH 7/31/17 Legal ServicesJul'17 1125-1-01- 4340000 $ 2,272.50 Provider: Debra M. Grisham, Attorney at Law LLC 106-5023990 $ 705.00 1081-99-4340000 $ 4,260.00 Address: 922 E Greyhound Pass 1091-4340000 $ 1,620.00 Carmel, IN 46032 Total City of Carmel $ 8,857.50 Telephone: 317-690-1597 1215-413P Central Park $ 312.00 Email: dgrishamlaw@gmail.com 1215-4611 Capital Maintenance $ 2,830.50 Total Clay Town $ 3,142.50 Project Name: General Park Legal and Business Services 12,000.00 Invoice No: 7.17 Approval (4�1 $ Hourly Rate: $150.00 Date U//Z/ 7 — Service Date Description of Service Hours Worked Amount Due 7/3/2017 Prepared for and attended Agenda Setting 2.5 $375.00 to f meeting for 6-13-2017 Regular Park Board Meeting with Senior park officials. 7/5/2017 Communications with Indy Star newspaper 1.2 $180.00 a�S requesting status of bid notice order for the public works projects: the Monon Community Center Entrance and Fitness Expansion Project ("MCCEFEP"), the Central Park Drive West Enhancement Project("CPDWEP") and the West Commons Phase II Project ("CPWCPIIP"). Communications to all lead engineers on each public works project regarding request for personal office copy of their project's Project Manual. Researched and located recent appellate case 1.3 $195.00 regarding discretionary immunity and provided the same to S Young along with a summary description of tort claim Tort Claim HBDLFAP7794. Reviewed the case law in preparation for discussion with M Westermeier. (.5 Hour NC.) Met with S Young regarding administrative 0.2 $30.00 management of a bid/construction timeline calendar for upcoming public works projects. 1 v/ Service Date Description of Service Hours Worked Amount Due Communications with T Haney regarding status 0.2 $30.00 ) 6 1 of summary report of the meeting between Monon Lakes Developer MI Homes and CCPR officials regarding the status of the trail the MI Homes developed for donation to the Park Board. Worked on matters related to Tort Claim 1.2 $180.00 �1 HBDLFAP7794 and communications to M Klitzing regarding the same. Started work on Attorney report for the 0.3 $45.00 JD upcoming July 11, 2017 Park Board meeting. 7/6/2017 Communications with M Westermeier and M 0.6 $90.00 ; Klitzing regarding lease purchase of a 4 h waterpark feature relevant to a Central Parts Adventure River Attraction (the"ARA") and communications with B Bosma regarding the same. Briefly reviewed lease purchase statute and received communications from M Klitzing regarding the same. Communications with B Bosma, M 0.6 $90.00 Westermeier, M Klitzing and A Kostrzewa regarding the US Census paperwork changes for the Carmel Clay Parks Building Corporation, created a file and calendared anicipated 2018 action. Communications with F Parisi regarding 0.2 $30.00 1,2, MCCEFEP. y A Continued work on Attorney report for the 0.2 $30.00 upcoming July 11, 2017 Park Board meeting. Communications with Indy Star newspaper 0.6 $90.00 / -15- requesting status of bid notice order for the y Qh public works projects: the MCCEFEP, the CPDWEP and the CPWCPIIP. Received from The Times, a certificate of publication order for the CPWCPIIP and proof of publication for the CPDWEP and the MCCEFEP and Communications with A Kostrzewa regarding The Times newspaper publication invoice for the CPWCPIIP. updated the files. 2 Service Date Description of Service Hours Worked Amount Due 7/7/2017 Met with L Russell, M Westermeier, M Klitzing 2.8 $420.00 and communications with B Johnson regarding FMLA issues and worked on communications regarding the same. Worked on organization of Lenape Park and 0.4 $60.00 �® Monon South Trailhead files. Communications with F Parisi regarding 0.1 $15.00 MCCEFEP. Met with M Westermeier regarding various park 0.5 $75.00 /C)? matters including personnel, department organizational structure and status of request for an archaeological report for West Park. Communications to M Westermeier and M 0.5 $75.00 Klitzing regarding MI Homes. _ :� �'21 7/10/2017 Organized files for the CPWCPIIP, the 3 $450.00 CPDREP and the MCCEFEP. (.5 Hour NC.) Communications with B Bosma and M 0.2 $30.00 /fib I Westermeier regarding asset management issues. Communications with L Russell regarding 0.2 $30.00 FMLA/ADA matter. Checked court docket and communications with 0.2 $30.00 �D legal counsel's office regarding the Webb lawsuit. Received, reviewed and communications to A 0.5 $75.00 /,2 Kostrzewa and F Parisi regarding the Certificate of Substantial Completion for the Central Park Waterpark Admissions Project(the"CPWAP") and warranty timeframes. 7/11/2017 Worked on Lenape and Monon South Trailhead 0.8 $120.00 /Dl file organization. Reviewed and summarized 2017 legislation 2 $300.00 l impacting local government, worked on Attorney Report, reviewed Park Board meeting packet and otherwise prepared for and attended Regular Park Board meeting. (1.5 Hour NC.) 3 Service Date Description of Service Hours Worked Amount Due 7/12/2017 Received, reviewed and multiple 1.5 $225.00 �� 1 communications with legal counsel and M Westermeier regarding Webb lawsuit pleadings. Met briefly with M Westermeier and M Klitzing 0.9 $135.00 /,:;2'5 regarding an update on the ARA and reviewed �3h Indiana financing laws. Communications with F Parisi regarding 0.3 $45.00 CPWAP warranties. Communications with D Peters of QEPI 1 $150.00 �d regarding professional services to provide an archaeological report for West Park in preparation for West Park-The Groves Project. Worked on completion of Lenape Park 0.8 $120.00 f D document files. 7/13/2017 Received, reviewed and multiple 0.9 $135.00 / ca communications with legal counsel regarding Webb lawsuit pleadings and communications to M Westermeier and M Klitzing regarding the same. 7/14/2017 Worked on and multiple communications with 3.2 $480.00 j legal counsel, M Westermeier and K Baumgartner regarding Webb lawsuit pleadings and court orders. (.5 Hour NC.) Met with M Westermeier regarding MI Homes 0.2 $30.00 status and updated the file. Communications regarding a professional 0.2 $30.00 %`D�O services proposal to provide an archaeological report and updated M Westermeier regarding the same. «y�� Communications with A Kostrzewa regarding 0.3 $45.00 V, newspaper publication invoices for the CPDWEP, the MCCEFEP and the CPWCPIIP. Communications with F Parisi regarding 0.2 $30.00 l02 J 5 Addendum#1 for the MCCEFEP. y Qh 7/17/2017 Met with M Westermeier and M 14itzing 0.8 $120.00 regarding Summer Camp issues and created file. 4 Service Date Description of Service Hours Worked Amount Due Received newspaper publication affidavit for 0.2 $30.00 i CPDWEP and MCCEFEP and provided to A Kostrzewa for processing; updated each file. Met with L Russell regarding criminal 0.7 $105.00 ?D i background check and related personnel handbook matters; received and briefly reviewed handbook changes and discussions with L Russell and M Kltzing regarding the same. (.5 Hour NC.) Communications regarding archaeological 0.2 $30.00 D f° studies for West Park. Multiple communications to B Bosma regarding 0.4 $60.00 the ARA. Received and reviewed pleadings for the Webb 2.1 $315.00 lawsuit and multiple communications to legal counsel and M Westermeier regarding the same. 7/18/2017 Met with M Westermeier and M Mitzing 1.2 $180.00 regarding Summer Camp issues. Updated the file. Communications from B Bosma regarding 0.4 $60.00 a matters related to the ARA and communications with M Westermeier and M Klitzing regarding the same. Received, reviewed and communications to M 0.4 $60.00 ©" Westermeier and legal counsel regarding pleadings for the Webb lawsuit. Communications to B Bertl of TRC Solutions 0.8 $120.00 /D fP and A Lee of Commonwealth Hertage Group regarding archaeological studies for West Park and communications to M Westermeier regarding the same. 7/19/2017 Met with M Westermeier and M F4itzing 0.3 $45.00 regarding the CPWCPII bid receipt and next steps. Met with M Westermeier and M Mitzing 0.6 $90.00 regarding the ARA and communications to B Bosma regarding the same. Met with M Westermeier and M 14itzing 0.7 $105.00 regarding summer Camp issues; updated the file. 5 Service Date Description of Service Hours Worked Amount Due Communications regarding archaeological 0.4 $60.00 /0(.0 studies for West Park. Updated the file. Met briefly with M Westermeier regarding MCC 0.3 $45.00 /09 / security matters. Started review of DB Engineering owner's 1 $150.00 /a representative services contract and briefly 41 Q�' talked to M Klitzing regarding the same. (.5 Hour NC.) Reviewed bid notice for the CPRWEP and 0.7 $105.00 ✓ � reviewed options regarding correction. 7/20/2017 Met briefly with M Westermeier regarding 2.5 $375.00 1621 5 recommended steps to correct the MCCEFEP g h bid receipt time listed in a newspaper publication. Drafted resolution and coversheet for the July 25, 2017 Park Board meeting and delivered the same to M Westermeier and M Klitzing and S Young for review and comment. Met with S Young and made final revisions for distribution to the Park Board. Received and forwarded to M Westermeier and 0.2 $30.00 �a 3 M Klitzing a purchasing options memorandum and additional comments from B Bosma. 7/21/2017 Started work on CPWCPII bid award cover 0.6 $90.00 °Z 1 sheet and motions for July 25, 2017 Park Board </ ,Qh meeting. Met with M Westermeier and M Kitzing 5.6 $840.00 regarding summer camp issue escalation and communications with B Johnson, M Kltzing, J Hamilton, J Mayes and TR Messer regarding the same. Provided relevant documents to J Mayes. Communications regarding archaeological 0.2 $30.00 U report proposal for West Park and communications to M Westermeier regarding the same. Met with M Westermeier regarding various park 0.5 $75.00 matters including personnel, CPDRWP and DB _ 3? Engineering owner's representative contract form. 6 Service Date Description of Service Hours Worked Amount Due 7/24/2017 Completed work on CPWCPII cover sheet and 1.3 $195.00 motions for July 25, 2017 Park Board meeting and distributed the same to M Klitzing and M Westermeier and S Young for review and comment. Communications with M Klitzing and M Krosschell regarding lead time expenditure cap and after discussing the same with M Klitzing. revised the cover sheet. Reviewed CPEWEP publication against 2.2 $330.00 MCCEFEP publication, confirmed errors and reviewed applicable laws by which to address the same. Met with M Westermeier regarding the recommendation to delay the bid opening and related legal and additional procedures including postings of the delayed bid opening and the addendum to be created by J Koch for distribution to potential bidders through Eastern Engineering. Communications to A Lee regarding request for 0.4 $60.00 proposal for an archaeological report for West Park. Met with M Westermeier regarding summer 2.5 $375.00 ✓U�� 9 9 camp matters and multiple communications to J Mayes regarding the same. Reviewed Open Records law, FERPA requirements and started draft response to Open Records Request. Met with M Westermeier regarding various park 0.3 $45.00 matters including the Mathilda Haverstick Family Property eastern boundary and status MI Homes trail preparation. Communications with legal counsel regarding 0.2 $30.00 /D 9 pleadings and research regarding process to authorize representation at mediation. 7/25/2017 Completed draft response to open records 5.8 $870.00 request and collected and reviewed relevant documents. Met with M Westermeier regarding response and communications with A Kostrzewa regarding the same. Prepared for and attended Special Park Board 0.5 $75.00 /0 meeting. 7 Service Date Description of Service Hours Worked Amount Due 7/26/2017 Continued work on summer camp issues and 3 $450.00 met with M Westermeier and M Klitzing regarding the same. Communications with legal counsel regarding 1 $150.00 ;O Webb lawsuit; reviewed motions, discussed the same with M Westermeier and communications with M Westermeier, M Klitzing and J Engledow regarding court orders. Met with M Westermeier and M Klitzing 0.4 460.00 1 a 5 - 4 h regarding various park matters including �- personnel, the CPWCPII Project and ARA status. Communications with J Engledow,S Young and 0.5 $75.00 J Koch regarding the various bid opening delay notifications for the CPDWEP. 7/27/2017 Multiple communications with legal counsel 0.8 $120.00 / regarding Webb lawsuit and communications with M Westermeier, M Klitzing and J Engledow regarding the same. Updated the file. Communications with J Koch, M Westermeier, 0.3 $45.00 M Klitzing, S Young and A Kostrzewa regarding the Addendum#1 for the CPDWEP. Updated the file. Reviewed B Bosma Memorandum regarding 0.5 $75.00 (c purchasing options. 7/28/2017 Met with M Westermeier regarding various park 0.5 $75.00 matters including monon greenway operational issues, project development and park foundation progress. Met with M Westermeier regarding summer 0.6 $90.00 camp issues. Communications with legal counsel regarding 0.2 $30.00 Webb lawsuit matters. Communications with B Bosma and M 0.6 $90.00 /OZ, Westermeier regarding meeting to discuss ARA information and organized materials regarding the same. 8 Service Date Description of Service Hours Worked Amount Due Reviewed CPWCPIIP Bids and communications 1.2 $180.00 to M Krosschell and C Jackson regarding the same. Reviewed MCCEFEP and CPDWEP project 0 $0.00 manuals and communications to respective engineers, M Westermeier and M Klitzing regarding possible need for Addendums. (.7 Hour NC.) Prepared for 7-31-2017 meeting with B Johnson 1 $150.00 and finalized file. 7/31/2017 Met with B Johnson, M Westermeier and J 4.2 $630.00 Mayes regarding summer camp issues. Multiple communications with J Mayes and B Johnson regarding public records request and communications with A Kostrzewa regarding the same. Provided documents to B Johnson requested by Department of Child Services. Updated the file. Communications to B Bosma and with M 0.4 $60.00 Westermeier regarding ARA meeting. Drafted language for and communications with 0 $0.00 J Koch and N Clemens regarding,Addendum #2 for both the CPDWEP and MCCEFEP. Updated the files. (2 Hours NC.) Prepared for and met with Senior and Executive 1 $150.00 Staff and the park Board President for project status update and the agenda for the 8-8-2017 Regular Park Board Meeting. FEE Totals 80 $12,000.00 Signature: Debra/M. Grv&►.awv City of Carmel: $ 8,857.50 Clay Township: $ 3,142.50 9 Service Date Description of Service Hours Worked Amount Due Reviewed CPWCPIIP Bids and communications 1.2 $180.00 to M Krosschell and C Jackson regarding the same. Reviewed MCCEFEP and CPDWEP project 0 $0.00 manuals and communications to respective engineers, M Westermeier and M Klitzing regarding possible need for Addendums. (.7 Hour NC.) Prepared for 7-31-2017 meeting with B Johnson $150.00 and finalized file. 7/31/2017 Met with B Johnson, M Westermeier and J 4.2 $630.00 Mayes regarding summer camp issues. Multiple communications with J Mayes and Johnson regarding public records reque nd communications with A Kostrzewa reg tling the same. Provided documents to B Jo son requested by Department of Child ervices. Updated the file. Communications to B Bosm nd with M 0.4 $60.00 I Westermeier regarding A meeting. Drafted language for a communications with 0 $0.00 J Koch and N Cleme regarding, Addendum #2 for both the CP EP and MCCEFEP. Updated the files. (2 Hours NC.) Prepared for nd met with Senior and Executive 1 $150.00 U 1 Staff and a park Board President for project status u ate and the agenda for the 8-8-2017 Regul r Park Board Meeting. FEE Totals 7� $ 00 Signature: 1)e�-�a.M. Gri�rhu.m. go. 12,D DO. O U nCk) Is COVvc c#-= O J fof-aIs. O-Vev> 9