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HomeMy WebLinkAbout315282 08/29/2017 CITY OF CARMEL, INDIANA VENDOR: 371500 CHECK AMOUNT: $**"97,443.59' (9, ONE CIVIC SQUARE SMITHGROUP JJR, LLCCARMEL, INDIANA 46032 201 DEPOT STREET SECOND FLOOR CHECK NUMBER: 315282 ANN ARBOR MI 48104 CHECK DATE: 08/29/17 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 41101 125621 97,443.59 PROFESSIONAL SERVICES ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 371500 SmithGroup JJR, LLC Terms 201 Depot Street Second Floor Ann Arbor, MI 48104 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 8/16/17 125621 West Park The Groves Project 41101 $ 97,443.59 Total $ 97,443.59 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer INVOICE SMITHGROUPJJR 201 DEPOT STREET SECOND FLOOR ANN ARBOR,MI 48104 T 734.669.2736 SMITHG R 0 U P J J R F 734.780.84670..467 www.smithgrou pjr.co August 16,2017 ,• Project No: 22109 Invoice No: 0125621 AUG ? 2011 Invoice Total $97,443.59 Mr. Michael Klitzing .................. IBY: •• Assistant Director Carmel Clay Parks&Recreation 1411 E 116th St Carmel, IN 46032 Professional Services from July 1.2017 to July 28,2017 Contract 000 Carmel West Park Phase I Implementation Fee Total Fee 485,000.00 Percent Complete 50.00 Total Earned 242,500.00 Previous Fee Billing 145,500.00 Current Fee Billing 97,000.00 Total Fee 97,000.00 Reimbursable Expenses R-Reproduction 6/30/2017 ABACUS Printing Download 170615-MD-R-041 32.17 7/28/2017 ABACUS Printing Download 170715-MD-R-040 14.42 7/28/2017 American Reprographics CH Printing 07-17: INV150042 26.20 Company, LLC R-Reproduction 1.1 times 72.79 80.07 R-Misc Expenses 7/27/2017 Williams Architects 0017893 218.73 R-Misc Expenses 1.0 times 218.73 218.73 R-Travel 7/20/2017 Ruble,Jonathan uber travel to rental car location 14.96 7/21/2017 Ruble,Jonathan Rental car for Carmel roundtrip 108.88 7/21/2017 Ruble,Jonathan uber travel from rental car 7.42 location R-Travel 1.0 times 131.26 131.26 R-Meals 7/20/2017 Calpino, Gregg Travel lunch 13.53 R-Meals 1.0 times 13.53 13.53 Total Reimbursables 436.31 443.59 Billing Limits Current Prior To-Date Expenses 443.59 30,989.38 31,432.97 Limit 75,000.00 Remaining 43,567.03 Total this Contract $97,443.59 Due and payable upon receipt. Electronic Payments:SMITHGROUPJJR,COMERICA BANK(CMCA)#072000096,ACCOUNT#1850611219 Project 22109 Carmel W Park Ph I Implementation B+/LS Invoice 0125621 Total this Invoice $97,443.59 "BE GREEN"-to receive your invoices via e-mail, SGJJR PM Jonathan Ruble please contact Kim at the number above Due and payable upon receipt. Electronic Payments:SMITHGROUPJJR,COMERICA BANK(CMCA)#072000096,ACCOUNT#1850611219 Page ♦TM ARC Document Solutions Invoice Date: 6/30/2017 23684 Research Drive Invoice Number: 170615-MD-R-041 Farmington Hills,Michigan 48335 P(248)489-1999 F(248)489-7112 Billing Period: 05/16/2017 to 06/15/2017 Project Number Project/Phase Media Quantity Sqft. Cost 22109.000-Carmel W 1 Bid and Award B/W Bond 1.00 6.00 $2.40 Summary for Phase: Bid and Award 1.00 6.00 $2.40 Construction Administration B/W Bond 5.00 30.00 $12.00 Small Format B/W 11.00 x 17.00 6.00 12.00 $1.50 Small Format Color 11.00 x 17.00 1.00 2.00 $1.00 Small Format Color 8.50 x 11.00 2.00 2.00 $2.00 Summary for Phase: Construction Administration 14.00 46.00 $16.50 Reimbursables(Cash Charges) Small Format B/W 8.50 x 11.00 1.00 1.00 $0.10 Summary for Phase: Reimbursables(Cash Charges) 1.00 1.00 $0.10 Schematic Design B/W Bond 4.00 24.00 $9.60 Small Format B/W 11.00 x 17.00 7.00 14.00 $1.75 Summary for Phase: Schematic Design 11.00 38.00 $11.35 27.00 91.00 $30.35 Tax Rate(%) 6.00 Total for Project: 22109.000-Carmel W Park Ph I Implementation B+/LS $32.17 41 TM ARC Document Solutions Invoice Date: 7/25/2017 23684 Research Drive Invoice Number: 170715-MD-R-040 Farmington Hills,Michigan 48335 P(248)489-1999 F(248)489-7112 Billing Period: 06/16/2017 to 07/15/2017 Project Number Project/Phase Media Quantity sgft. Cost 22109.000-Carmel W 1 Construction Administration B/W Bond 4.00 24.00 $9.60 Summary for Phase: Construction Administration 4.00 24.00 $9.60 Design Development Small Format B/W 8.50 x 11.00 10.00 10.00 $1.00 Small Format Color 8.50 x 11.00 3.00 3.00 $3.00 Summary for Phase: Design Development 13.00 13.00 $4.00 17.00 37.00 $13.60 Tax Rate(%) 6.00 Total for Project: 22109.000-Carmel W Park Ph I Implementation B+/LS $14.42 40 TM Printing by ARC Invoice Date: 7/26/2017 \I 170725-ch-r-m-re"orumber: 150042 /.00JOOA(Billing Period: 06/26/2017 to 07/25/2017 Project Number Project/ Phase Media Quantity SO. Cost 22109.000-Carmel W] Design Development B/W Bond 10.00 60.00 $24.00 Small Format Color 11.00 x 17.00 4.00 5.19 $1.60 Small Format Color 8.50 x 11.00 1.00 0.65 $0.60 Summary for Phase: Design Development 15.00 65.84 $26.20 15.00 65.84 $26.20 Tax Rate(%) 0.00 Total for Project: 22109.000-Carmel W Park Ph I Implementation B+/LS $26.20 Project #22109000 Reimbursables to be submitted along with SGJJR reimbursables on invoice Williams Architects next month's invoicing. 500 Park Boulevard,Suite 800 Itasca, Illinois 60143-3169 P:630.221.1212 F:630.221.1220 www.WilliamsArchitects.com July 19,2017 SmithGroupJJR, Inc. #0051589 Project No: 2017-017 44 East Mifflin Street,Suite#500 22109000/ 95 /511.00 Invoice No: 0017893 Madison,WI 53703 Project 2017-017 Carmel Clay, IN West Park"The Groves" SGJJR Project#22109.000 er_stisl>;slonal Smryicss from June L_201719.June 30.2017 Task 97 Reimbursable Expenses Bill separately from fees. Reimbursable Expenses Postage, UPS, Delivery Expense 6/30/2017 June 2017 Postage 1.13 Meals/Lodging Expense 5/9/2017 PNC Bank, N.A. 04/14/17 TCP-Homewood 189.28 Suites-Lodging Total Reimbursables 1.0 times 190.41 190.41 Unit Billing B&W Copies 6/30/2017 June 2017 Accounting B&W 17.0 Copies @ 0.42 7.14 6/30/2017 June 2017 B&W Copies-SLS 28.0 Copies @ 0.42 11.76 6/30/2017 June 2017 Marketing B&W 1.0 Copy @ 0.42 .42 6/30/2017 June 2017 Technical B&W 1.0 Copy @ 0.42 .42 Color Copies 6/30/2017 June 2017 Accounting Color 11.0 Copies @ 0.78 8.58 Total Units 1.0 times 28.32 28.32 Total this Task $218.73 Total this Invoice $218.73 Outstanding Invoices Number Date Balance 0017822 6/14/2017 29,322.70 0017829 6/14/2017 441.70 0017872 7/19/2017 9,614.00 Total 39,378.40 E-mail invoices to Jon Ruble at jgn.L&eC_smith9roupJj(xDm. Do not mail originals. jon.ruble@smi Digitally signed by jon.ruble@smithgroupjjr.com thgroupjjr.co DN: cn=jon.ruble(LDsmithgroupjjr.com M Date:2017.07.24 15:20:32-05'00' 500 Park Boulevard, Suito 800 . Itasca, Illinois 60143 . P 630 221.1212 . F 630 221.1220 . www,willi ims-architects.com � N a M CD M cD t0 N N O f0 M <D N O M M M tD M -�Ijf r (O fD t0 tD M f` M M M M U') O to V V to O) N O /n V to tf-- V r- WD N O to � O O O O V � (D to to h h O N r r r r N a q N O Col T N C 0) m a 0 N O r A G tD N CD tD W N N W N 0 0 O M M CD 0 W N 0 W N N N N W W N W tD � r > > V O) V V V O (7) M O V; V M S V v V M V V M M M O) V V Cl) V V N N '3 0 N r N 09 Q O CD N fD co tD N N a0 N t0 O M M W tD W N W tD N N N N W W N tD tD �" r p G 14: 0� V V V Cn M C t v M In .- v V V O) V V O O) O O) a v M It v, Cl! N N F7 N fE ca y O O O O N N N O O II in W) y (� A � O O O O O O O O O O O O O O O O O O O O O O O O O O O O O y H T v It v v v v IT v v v v v v v v v v v v v v v v v v v v v ac Q tN LO 0 U) LO tNo IN 0 INA m U) 0 N U") N LO 0 tN 0 V) Lo N � 0 LO U Itoo Ln IN H lL Y y A F I IA tD O IA (D O N N N N d m Cl) O f, r- to0 Y m n r` r- r- r- r• m I-- r` r` r` r- n t- r\ r` P- r` � t` r` r` r` r` r` r` r` r- (7) rn rn D) rn rn rn D) rn rn a) a) a) c) a) D) rn a) a) m a) rn rn a) a) m a) rn rn rn y O _ A ~ N M CD O Cl) r` OD to 00 0) O r V ra0 to N V to t0 OD O) O N M V (D 0) _ Lo to to 8�p fD 0 0 0 0 0 — N N N N N N N M M M M M M 0 0 CD 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C F b 6 6 0 0 r: r` t: r.� rL N r` N t: N N r` f` n r` n ri n t\ r: ri t` f` t-L � F 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O tics E W E w � my y > c tD l>O Qxa W S '3 ti m 0 8 y c p E a° y a � a. yM d H N y m N O Q O a 'o z d aCi O c c :? 0 y W O O O m y L6 N � N O O a E ° y w `o z zo a° a° > United States of America TELEPHONE 317-844-7994 •FAX 317-843-067 Reservations b:) www.hilton.com or 1 800 HILTONS POULOS,TOM /\ Room No: 237/NQS Arrival Date: 4/12/2017 9:08:00 PM 1354 WINDGATE COURT Departure Date: 4/13/2017 7:51:00 AM Adult/Child: 1/0 BARTLETT IL 60103 Cashier ID: ROHA UNITED STATES OF AMERICA Room Rate: 169.00 AL: HH# 912413611 SILVER VAT# Folio No/Che 51574 A Confirmation Number:83404829 HOMEWOOD SUITES INDIANAPOLIS/CARMEL 4/13/2017 7:50:00 AM DATE I REF NO IDESCRIPTION CHARGES 4/12/2017 93808 GUEST ROOM $1( 4/12/2017 93808 STATE TAX $' 4/12/2017 93808 OCCUPANCY TAX ` 4/13/2017 93895 VS`9832 $18 "`BALANCE** EXPENSE REPORT SUMMARY 4/12/2017 STAY TOTAL ROOM AND TAX $189.28 $189.28 DAILY TOTAL $189.28 $189.28 Hilton Honors(R)stays are posted within 72 hours of checkout.To check your earnings or book your next stay at more than 4,000 hotels and resorts in 100 countries,please visit HHonors.com. 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Digitally signed byjon.ruble@smithgroupjjr.com jon.ruble@smithgroupJr.com DN:cn=jon.ruble@smithgroupjjr.com Date:2017.07.24 09:31:30-05'00' Signed Digitally signed by Gregg Calpino DN:do=com,dc=smithgroup,ou=MD, Gregg C a l p i n o ou=Users'cn--Gregg Calpino, Submitted email=g regg.calpino@sm ithg roupjj r.com Approved Date:2017.07.28 14:41:39-05'00' reviewed GEH Organization 03:12 107/24/17 Expense Report: EXP 22109.000 2017-0721 Jon Ruble Report Date: 7/24/2017 Date Category Description Project Contract Phase or Bill Account Amount Task 7/21/2017 08-Car Rental Rental car for 22109 000 95 x 511.01 F) 108.88 Carmel roundtrip Carmel W Park Ph I Implementation B +/LS 7/21/2017 10-Ground uber travel from 22109 000 95 Q 511.01 7.42 Transportation rental car location Carmel W Park Ph I Implementation B +/LS 7/20/2017 10-Ground uber travel to 22109 000 95 Q 511.01 F) 14.96 Transportation rental car location Carmel W Park Ph I Implementation B +/LS Total Expenses 131.26 Total Due 131.26 v7.6.710(JRUBLE)- Page 1 of 1 7/24/2017 Gmail-Enterprise Rental Agreement 8HX39L MGmail Jon Ruble <ruble.jon@gmail.com> Enterprise Rental Agreement 8HX39L 1 message DoNotReply@erac.com <DoNotReply@erac.com> Fri, Jul 21, 2017 at 8:49 AM To: RUBLE.JON@gmail.com RA #: 8HX39L Renter: RUBLE,JOHN Dates&Times Location Pickup 318 S. MORGAN Jul 20, 2017 CHICAGO, IL 60607-3548 7:54 AM 3124329780 Return 318 S. MORGAN Jul21, 2017 ul 2 CHICAGO, IL 60607-3548 3124329780 Vehicle Make/Model: CHEV/EQUI Color: BLACK Mileage: 377 Fuel Out: 5/8 Fuel In: 5/8 License:AM88323 Unit#: 7PQD2L Charges Price/Unit Total TIME&DISTANCE 07/20- 07/21 1 @ $63.99/DAY $63.99 TIME&DISTANCE 07/21 -07/21 1 @ $21.12/HOUR $21.12 AUTO RENTAL TAX 12.0000% $10.53 CHICAGO TRANSACTION TAX 9.0000% $7.89 LESSOR TAX 1 @ $2.75/RENTAL $2.75 VLCRF 2 @ $1.30/DAY $2.60 Total Charges: $108.88 Charge To: VISA xxxx0970 2017-07-21 08:49:57 hftps://mail.google.com/mail/u/0/?ui=2&ik=f23Oc924cl&jsver=HFKfDbXmXEw.en.&view=pt&search=inbox&th=15d6569dl5fc7l l2&siml=15d6569dl5fc... 1/1 7/24/2017 Gmail-Your Friday morning trip with Uber MGmail Jon Ruble<ruble.jon@gmail.com> Your Friday morning trip with Uber 1 message Uber Receipts<uber.us@uber.com> Fri, Jul 21, 2017 at 9:01 AM To: ruble.jon@gmail.com Chicago ••• _ I — Map data '2017 Google $7.42 Thanks for choosing Uber, Jon July 21, 2017 1 uberX 08:53am 318 S Morgan St, Chicago, IL • 09:00am 1332 W 18th St, Chicago, IL You rode with Emmy hftps://mail.google.com/mail/u/0/?ui=2&ik=f23Oc924cl&jsver=HFKfDbXmXEw.en.&view=pt&search=inbox&th=15d6573fd286b5ff&siml=15d6573fd286... 1/3 7/24/2017 Gmail-Your Friday morning trip with Uber 1.79 00:07:42 uberX miles Trip time Car AOI A TIP Try uberPOOL to save up to 75%off your uberX trip when you share it with another rider! Share the ride. Share the cost. Your Fare Trip fare 7.42 Subtotal $7.42 CHARGED $7.42►rs� Personal •••• 0970 Transportation Network Company:Rasier,LLC. Invite your friends and family. Get a free ride worth up to$15 when you refer a friend to try Uber. Share code: wsygb https://mail.google.com/mail/u/0/?ui=2&ik=f23Oc924cl&jsver=HFKfDbXmXEw.en.&view=pt&search=inbox&th=15d6573fd286b5ff&siml=15d6573fd286... 2/3 7/24/2017 Gmail-Your Friday morning trip with Uber Now, Tap Help in your app to with questions about your trip. Leave something behind? hftps://mail.google.com/mail/u/0/?ui=2&ik=f23Oc924cl&jsver=HFKfDbXmXEw.en.&view=pt&search=inbox&th=15d6573fd286b5ff&siml=15d6573fd286... 3/3 7/24/2017 Gmail-Your Thursday moming trip with Uber MGmail Jon Ruble <ruble.jon@gmail.com> Your Thursday morning trip with Uber 1 message Uber Receipts<uber.us@uber.com> Thu, Jul 20, 2017 at 7:51 AM To: ruble.jon@gmail.com !are St VJ G'.urido,;. . Chicago PJ �e 7', z = _ •°• Map data!x2017 Google $14.96 Thanks for choosing Uber, Jon July 20, 2017 1 uberX • 07:41 am 11332 W 18th St, Chicago, IL • 07:50am 1318 S Morgan St, Chicago, IL You rode with Pavlo hftps://mail.google.com/mail/u/0/?ui=2&ik=f23Oc924cl&jsver=HFKfDbXmXEw.en.&view=pt&search=inbox&th=15d600d680fd457b&siml=15d600d680f... 1/3 7/24/2017 Gmail-Your Thursday morning trip with Uber 1.71 00:09:25 uberX miles Trip time Car ADD A TIP Try uberPOOL to save up to 75%off your uberX trip when you share it with another rider! Share the ride. Share the cost. Your Fare Trip fare 14.96 Subtotal $14.96 CHARGED $14.96 W Personal •••• 0970 Transportation Network Company:Rasier,LLC. Invite your friends and family. Get a free ride worth up to$15 when you refer a friend to try Uber. Share code: wsygb hitps://mail.google.com/mail/u/0/?ui=2&ik=f23Oc924cl&jsver=HFKfDbXmXEw.en.&view=pt&search=inbox&th=15d600d680fd457b&siml=15d600d680f... 2/3 7/24/2017 Gmail-Your Thursday morning trip with Uber Tap Help in your app to with questions about your trip. Leave something behind? https://mail.google.com/mail/u/0/?ui=2&ik=f23Oc924cl&jsver=HFKfDbXmXEw.en.&view=pt&search=inbox&th=15d600d680fd457b&siml=15d600d680f... 3/3 Summarized Expense Report Friday,July 28,0 PM 2017 4:27:20 PM ****SmithGroupJJR********** Employee 09608 Calpino,Gregg E. Digdallyom.d—fth Gregg Calpino JR review/approved. Bill Gregg Calpino DN.im,ewdc�mdhgroup, smnhgMD,ou Users,--Gregg Signed DatCale 0170 181 54-05'00'- roupjjccom with next month's jon.ruble@smit Digitally signed by reimbursable expenses j thgrou om mDI:cn=jon.ruble@smithgroupjjr.com.com Approved hgroupjjr.co Date:2017.07.31 13:31:49-05'00' Submitted �reviewed GEH 07/311/17 Organization 03:12 Expense Report: EXP 22109000NB 2017-0720 Calpino Report Date: 7/2812017 Date Category Description Project Contra Phase Bill Amount ct or Task 7/20/2017 01-Meals Travel lunch 22109 000 95 0 511.08 13.53 Total Expenses 13.53 Total Due 13.53 v7.6.710(GCALPINO)- Page 1 of 1 Panora Bread Cafe 1658 Carmel , IN 46032 Phone: :117-587-1429 Accuracy Matters, Your order should be correct every time. If it's not, we'll fix it right away, and give you a free treat for your trouble. Just let any associate know. 7/20/2017 1:06:35 PM Check Number: 340134 Cashier: Kathleen 1 Chicken Caesar Salad 8.29 1 Romaine 1 Caesar Dressing 1 Grtd Parm Cheese 1 Soda 2,29 1 French Bag.iette SubT:)tal 10.58 Tax 0.95 Grataity 2.00 Total 13.53 Visa 13.53 Acct:XXXXXXXX6024 Auth:ode:030613 Trans#:6445 Visa 13.53 If you didn't use your MyPanera card, keep this receipt anJ enter the code below at www.mvpanera.com/nissedvisit Not a member yet? Ask an Associate for your own card and join today! 4667-2146-9679-6431-8667-69 www.pane!rabread.com HERE POS Your Order Number is: 334 Customer / Pager: GREG 27 Customer Copy