The URL can be used to link to this page

Home My WebLink AboutCrossRoad Engineers, P.C/Eng/Adl Serv #26/421,000/River Road Phase II – Construction Inspection and Staking ServicesCrossRoad Engineers, P.C. QROV Engineering Department - 2017. Appropriation # Rainy Day Fund; P.O. # 10066 ; Contract Not To Exceed $421,000.00 JA ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and CrossRoad Engineers, P.C. (the "Professional'), as City Contract dated March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows.- CITY ollows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: ames Brainard, PresijirgOfker_ Mary AAr� Burke, M??b,/ Date: / `y/ / Lori S. Watso Date: v/ A �. hristine Pauley, Criar Date: // I5.'C•uNrxKwo(S„v,\f'v.dv Svc,,li,vew,r�ns.Y,l7K'r•.vroaJ 1:'nyvrcs„.\ca ..e.d x:Rl: 1/, 7 1. 211P%u CrossRoad Engineers, P.C. By: Authorized Signature Printed Name P2EsItD�J- Title FIDaIN: 35 — Int (0333 Last Four of SSN if Sole Proprietor: Date: 08/21 1201 i December 22, 2016 Mr. Jeremy Kashman, City Engineer City of Carmel One Civic Square Carmel, IN 46032 Re: Construction of River Road Phase II Project No. 16 -ENG -80 Fee Proposal for Construction Inspection and Staking Services Dear Jeremy: As you requested, we have prepared a fee proposal to provide full-time construction inspection and staking services relative to the above referenced project. This project is scheduled to bid in January 2017 and construction would likely begin in April 2017. Substantial completion would likely be in September 2017. Below is a listing of individuals we expect to be using on this project: Trent E. Newport Director Lance Stahley Resident Project Representative To Be Named Project Inspectors To Be Named Assistant Project Inspectors To Be Named CADD Technicians (As Builts) During the major construction duration (estimated 22 weeks), we have budgeted 6 hours per week for the Director, 24 hours perweekforthe Resident Project Representative, 50 hours perweekforthe Project Inspector, and 50 hours per week for the Assistant Project Inspector. For an estimated 13 weeks prior to major construction beginning, we have budgeted 2 hours per week for the Director and 8 hours per week for the Resident Project Representative for utility coordination. For an estimated 4 weeks after substantial completion, we have budgeted 2 hours per week for the Director, 8 hours per week for the Resident Project Representative, and 16 hours per week for the Project Inspector for construction punch list items. We will also be providing construction staking services and providing as built plans once the project is completed. All of this will be performed on an hourly basis in accordance with the attached schedule of hourly rates. These budgeted hours, with the corresponding billing rates, yield the estimated costs as shown on the attached spreadsheet. To assist with the on-site material testing, we will utilize the services of Patriot Engineering and Environmental, Inc. Attached is a proposal for their anticipated services. If you should have any questions or need any further information, please do not hesitate to call me or Trent Newport. Sincerely, Cro Road E gineers, PC � "DCHIBIT Chip arles, P. E. CEO 3417 Sherman Drive 0 Beech Grove, Indiana 46107 ■ Tel 317.780•1555 N Fax 317.78o•6525 Construction of River Road Phase II Project No. 16 -ENG -80 Estimated Costs for Construction Inspection ACTIVITY SURVEY MGR DIR RES PROJ REP PROJ INSP ASST PROD INSP CADD TECH Utility Coord before Const 13 wks 26 104 0 0 0 Major Const Duration 22 wks 132 528 1100 1100 0 After Major Const 4 wks 8 32 64 0 0 Complete Final Record* 6 wks 16 1 120 1 80 1 0 10 TOTAL HOURS TOTAL 1100 182 784 1244 1100 10 Includes "As -Built' information SURVEY MGR ASST SURVEY MGR CREW CHIEF FIELD MAN SURVEY TECH The proposed inspection fee for these estimated hours is as follows: 12 40 DIRECT LABOR COSTS -- 8 Ditches, Storm Sewers 8 20 Personnel Class Billing Rate Total Hours Direct Labor Costs Director $150.00 220 182 $27,300.00 Resident Proj. Rep. $115.00 1 56 784 $90,160.00 Project Inspector $95.00 1244 $118,180.00 Asst. Proj. Inspector $75.00 TOTAL DIRECT NON -LABOR COSTS 1100 $82,500.00 CADD Technician $85.00 $64,080.00 10 $850.00 TOTAL DIRECT LABOR COSTS $318,990.00 DIRECT NON - LABOR COSTS -- MILEAGE Direct Non -Labor Costs Budgeted mileage rate is $0.52 /mile Director 70 miles/wk x 43 weeks $1,565.20 Res. Proj. Rep. (Util. Coord.) 140 miles/wk x 13 weeks $946.40 Res. Proj. Rep. (Major) 350 miles/wk x 22 weeks $4,004.00 Proj. Inspector (Major) 350 miles/wk x 22 weeks $4,004.00 Asst. Proj. Inspector (Major) 350 miles/wk x 22 weeks $4,004.00 Res. Proj. Rep. (After Major) 70 miles/wk x 4 weeks $145.60 Proj. Inspector (After Major) 140 miles/wk x 4 weeks $291.20 ON-SITE MATERIALS TESTING See attached on-site material testing proposal from Patriot Engineers $22,900.00 TOTAL DIRECT NON -LABOR COSTS $37,860.40 TOTAL ESTIMATED COSTS FOR CONSTRUCTION INSPECTION $356,850.40 Estimated Costs for Construction Staking ACTIVITY SURVEY MGR ASST SURVEY MGR CREW CHIEF FIELD MAN SURVEY TECH Initial Prep, Control, R/W, Silt Fence 12 12 40 40 8 Ditches, Storm Sewers 8 20 90 90 0 Pavement, Curb, Lighting 16 24 220 220 0 TOTAL HOURS 1 36 1 56 1 350 1 350 1 8 The proposed staking fee for these estimated hours is as follows: DIRECT LABOR COSTS -- Personnel Class Billing Rate Total Hours Direct Labor Costs Survey Manager $120.00 36 $4,320.00 Assistant Survey Manager $85.00 56 $4,760.00 Crew Chief $85.00 350 $29,750.00 Field Man $65.00 350 $22,750.00 Survey Technician $85.00 8 $680.00 TOTAL DIRECT LABOR COSTS $62,260.00 DIRECT NON - LABOR COSTS -- MILEAGE Direct Non -Labor Costs Survey Crew 70 miles/trip x 50 trips $1,820.00 TOTAL DIRECT NON -LABOR COSTS $1,820.00 TOTAL ESTIMATED COSTS FOR CONSTRUCTION STAKING $64,080.00 USE (BUDGET FOR INSPECTION & STAKING TOTAL) $421,000.00 F 'HRI T _Au 20b HOURLY BILLING RATES PERSONNEL CLASSIFICATION HOURLY RATE DESIGN Director $ 150.00 Senior Project Manager 130.00 Project Manager 115.00 Project Engineer 100.00 Assistant Project Engineer 85.00 CADD Manager 100.00 CADD Technician 85.00 Assistant CADD Technician 70.00 R/W Manager 95.00 R/W Buyer 150.00 INSPECTION Director $ 150.00 Resident Project Representative 115.00 Asst Resident Project Representative 105.00 Project Inspector 95.00 Assistant Project Inspector 75.00 SURVEY Survey Manager $ 120.00 Assistant Survey Manager 85.00 Survey Crew — 1 Man 105.00 Crew Chief 85.00 Field Man 65.00 Researcher 80.00 Survey Technician 85.00 MISCELLANEOUS Mileage (per mile) $ 0.52 Other Direct Costs at cost +15% CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, Indiana 46107 Rates Effective through December, 2017 Cit ®� Carme A INDIANA RETAIL TAX EXEMPT R y �III'1 CERTIFICATE NO. 003120155 002 0 \J�/ FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE I DATE REQUIRED REQUISITION NO. VENDOR NO. 8/17/2017 068025 CROSSROAD ENGINEERS, PC VENDOR 3417 S SHERMAN DR BEECH GROVE, IN 46107 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS 18229 QUANTITY UNIT OF MEASURE DESCRIPTION Department: 2200 Fund., 912 Rainy Day Fund - - Page 1 of 1 PURCHASE ORDER NUMBER 100663 THIS NUMBER MUST APPEAR ON INVOICES, AIP VOUCHER DELIVERY MEMO, PACKING SUPS, SHIPPING LABELS AND ANY CORRESPONDENCE DESCRIPTION Project 16 -ENG -80; Contract Date 03.16.16 City Engineering's Office SHIP 1 Civic Square TO Carmel, IN 46032 - Kate Lustig UNIT PRICE FREIGHT Account: 44-707.00 1 Each ASA 26 - River Road Phase II - Construction Inspection and $421,000.00 Staking Services Sub Total Send Invoice To: City Engineering's Office Kate Lustig 1 Civic Square Carmel, IN 46032 - PLEASE INVOICE IN DUPLICATE $421,000.00 $421,000.00 DEPARTMENT = ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $421,000.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY - Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 100663 CLERK -TREASURER