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HomeMy WebLinkAboutRemenschneider Associates, Inc/Eng/Adl Serv #1/113,500/96th Street Corridor Roundabout EnhancementsRemenschneider Associates, Inc. Engineering Department - 2017 Appropriation #2016 COIT Bond Fund; P.O.#100650 Contract Not To Exceed $113,500.00 j JAS AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter "City"), and Remenschneider Associates, Inc. (hereinafter "Professional"). RECITALS WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public works and infrastructure; and and WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities; WHEREAS, Professional is experienced in providing and desires to provide to City the professional services ("Services") referenced herein; and WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to City the Services referenced herein; NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth herein, City and Professional mutually agree as follows: SECTION 1 INCORPORATION OF RECITALS The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2 SCOPE OF SERVICES 2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached Exhibit A, incorporated herein by this reference. Vendor will not perform any of the Services detailed in Exhibit A prior to obtaining a written Notice to Proceed from the City. Upon receiving a Notice to Proceed, the Vendor shall perform only those Services specifically detailed in the Notice. If the Vendor desires clarification of the scope of any Notice to Proceed, the Vendor shall obtain such clarification from the City in writing, prior to performing the service set forth in the Notice to Proceed. Any services performed without the City's prior express written authorization will not be compensated 2.2 Professional understands and agrees that City may, from time to time, request Professional to provide additional or modified Services to City. When City desires additional Services from Professional, the City shall notify Professional of such additional Services desired, as well as the time frame in which same are to be provided. Only after City has approved Professional's time and cost estimate for the provision of such additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy JC \11 :4livin, nwl\:\pplleW\I,i��alU1i....... t\W,.d--.\'I ..p'—Y ha—, ........A S \--nl Rc,,,,d.d,, 8/'_80II' lil."ANI I Remenschneider Associates, Inc. Engineering Department - 2017 Appropriation #2016 COIT Bond Fund; P.O1100650 Contract Not To Exceed $113.500.00 of the City's authorization documents for the purchase of additional Services shall be numbered and attached hereto in the order in which they are approved by City. 2.3 Time is of the essence of this Agreement. SECTION 3 CITY'S RESPONSIBILITIES 3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services requested. 3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided is correct and complete. 3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services. 3.4 City shall designate payment of the Services from City budget appropriation number 2016 COIT Bond funds. 3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters regarding the Services. SECTION 4 PROFESSIONAL'S RESPONSIBILITIES 4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate. 4.2 Professional shall coordinate with City its performance of the Services. 4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards as accepted in the industry. SECTION 5 COMPENSATION 5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more than One Hundred Thirteen Thousand Five Hundred Dollars ($113,500.00) (the "Estimate"). Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within thirty five (35) days from the date of City's receipt of same. 5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the Estimate, without City's prior written consent. g':\tlsenkhvmgs0n4\ppUawVaxalUlla� fi\Windows\Tempx:,ry Imemel Inc. Rnf--I Sacs Ag—ent Rev-d.d(k 2%/2017 1027 AM) 2 Remenschneider Associates, Inc. Engineering Department - 2017 Appropriation #2016 COIT Bond Fund; P.O.#100650 Contract Not To Exceed $113,500.00 SECTION 6 TERM Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2017, and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. SECTION 7 MISCELLANEOUS 7.1 Termination 7.1,1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional, without cause, upon thirty (30) days' notice. 7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City, for cause, immediately upon Professional's receipt of City's "Notice To Cease Services." 7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the date of termination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law. 7.2 Binding Effect City and Professional, and their respective officers, officials, agents, partners and successors in interest are bound to the other as to all Agreement terms, conditions and obligations. 7.3 No Third Party Beneficiaries Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto. 7.4 Relationship The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.5 Insurance Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such insurance as is necessary for the protection of City and Professional from all claims under workers' compensation, occupational disease and/or unemployment compensation acts, because of errors and omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or IC In--1'Jesulwiem.Outlwikl5LxlK.%S)' R—en>dme dJ .\.vasale. Inc. Prutessiunal Secs Ag --m W,—dA-8/29/21017 I1)211 ASII Remenschneider Associates, Inc. Engineering Department - 2017 Appropriation #2016 COIT Bond Fund; P.O.#100650 Contract Not To Exceed $113,500.00 death of any of Professional's employees, agents or contractors and/or because of any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall not be canceled without thirty (30) days' prior written notice to City. 7.6 Liens Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to pay or bond over such lien at Professional's sole cost and expense. 7.7 Default In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law or in equity. 7.8 Government Compliance Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional's performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall survive the termination of this Agreement. 7.9 Indemnification Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.10 Discrimination Prohibition Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing and future laws prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement. ICAI Jsers\elivutestun4\ppUau\1 tical\Mt...... ft\W,nd—sq,.np,—y haemo lies\Oniten W- - Ine. Prulessitmal Svcs Agreement R—snl.d- 8/28/2017 10,29 AMI Remenschneider Associates, Inc. Engineering Department - 2017 Appropriation #2016 COIT Bond Fund; P.O.#100650 Contract Not To Exceed $113,500.00 7.11 E -Verify Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit D, which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E -verify program, and (ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached Exhibit D. In support of the Affidavit, Professional shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Professional and delivered to the City's authorized representative. Should Professional subcontract for the performance of any work under this Addendum, the Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Professional shall maintain a copy of such certification for the duration of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Professional, or any subcontractor of Professional, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Professional or any subcontractor of Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. 7.12 Severability If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate independently of same shall continue in full force and effect. 7.13 Notice Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand -delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows: CITY: City of Carmel Douglas C. Haney Department of Engineering Corporation Counsel One Civic Square One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032 ATTENTION: Jeremy Kashman (':\Ususklnmemnl\ppUalnU�,cal\Micrusn(tlwlnJuws\'1'emrynary Intemu Plies\C,intent.0ufl k\5LS4KASYUtemenschneid,T Ass—ate, Inc. I}desslunal Svcs Agr rn Re .d.da 82X2017 10^_9 AMS Remenschneider Associates, Inc. Engineering Department - 2017 Appropriation #2016 COIT Bond Fund; P.O4100650 Contract Not To Exceed $113,500.00 PROFESSIONAL: Remenschneider Associates, Inc. Stutz Building 212 W. 10th Street Suite 8435 Indianapolis, IN 46202 ATTENTION: Kenneth J. Remenschneider, CLARB Notwithstanding the above, City may orally provide to Agreement, provided that such notice shall also then business days from the date of such oral notice. 7.14 Effective Date Professional any notice required or permitted by this be sent as required by this paragraph within ten (10) The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties hereto executes same. 7.15 Governing Law; Lawsuits This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7.16 Waiver Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such party to require such performance at any time thereafter. 7.17 Non-Assianment Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's prior written consent. 7.18 Entire Agreement This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement conflicts with any provision contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail. �C'Id—,\T—p..y Inw-1 Poc>u Assic —, Inc Prot.--] S... Agrnmem Revs; d,d.x 8/2%/21117 1029 AMI Remenschneider Associates. Inc. Engineering Department - 2017 Appropriation #2016 COIT Bond Fund; P.O.#100650 Contract Not To Exceed $113,500.00 7.19 Representation and Warranties Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be. 7.20 Headings All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.21 Advice of Counsel The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. 7.22 Copyright City acknowledges that various materials which may be used and/or generated by Professional in performance of Services, including forms, job description formats, comprehensive position questionnaire, compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and security of Professional's property. 7.23 Personnel Professional represents that it has, or will secure at its own expense, all personnel required in performing the services under this agreement. Such personnel shall not be employees of or have any contractual relationship with City. All of the services required hereunder will be performed by Professional or under his supervision and all personnel engaged in the work shall be fully qualified to perform such services. 7.24 Records and Inspections Professional shall maintain full and accurate records with respect to all matters covered under this agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all proper times to such records and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. 7.25 Accomplishment of Prosect Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on within City's organization. �C\O. rs4alvmgs���n\\pp1)aia�awalU1wtuudtlWmdox.\"Pemprary Into 1'OesY'intent.0u0�x�k\51.14tK:\tiYU2emenximelJ A—,.w, Inc Rof—u-1 five. Ag—t R—v . d.d-W2%/'-017 10:29 AMI Remenschneickr Amo iates. Inc. Engineering Department - 2017 Appropriation #2016 COIT Bond Fund: P.O.# 1(X)650 Contract Not To Excced $113,50000 7.26 Iran Certification Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage in investment activities within the Country of Iran. 7.27 Access to Public Records Act Professional understands and agrees that any "public record", as that term is defined in Indiana Code 5-14-3- 2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the possession or control of the Professional or the City, shall be subject to release under and pursuant to the provisions of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seg., as amended. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety WN James Brainard, Pre din icer Date: 9�G Mary Ar)i Burk M Date: / / Lori S. Wa , Me ber Date.G ATT Christine S. Pauley � T'Te� c� Date: 7 Remenschneider Associates, Inc. Title: �TP FID/TIN: '55' 2 4'3-#1-7125' Last Four of SSN if Sole Proprietor: Date: 2 —z—& 17 N'•1'....M.rr.w�ypli+rl •. !\I.a.. %%"-. r"W. Iw.nwalr.w',wn.al 4U.i'4 u1:\\\ILww.-.IwrW t—. brN.ar..w.�[... krw1�r 14.w.Lh �:Ly11'4r: �.W1 )( -ENC.,-o5 REMENSCHNEIDER ASSOCIATES, INC._ r landscape architecture & planning PROJECT: 96th ST CORRIDOR ROUND -ABOUT ENHANCEMENTS LOCATION: CARMEL INDIANA DATE 27 JuLy 2017 Remenschneider Associates, Inc. (RAI) is pleased to provide this scope of services to the City of Carmel, Indiana (CLIENT) for landscape architectural services on the proposed 96"1 Street corridor project. The project boundary includes the areas outlined within the attached Exhibit A'. In general, the round -about center islands and associated splitter islands and medians at locations proposed below will comprise the area under design: o Haverstick Road o Delegates Row o KeystoneAvenue'peanut' o Gray Road o Priority Way Road o Hazel Dell Parkway Our firm will coordinate with the City of Carmel Engineering and Street Departments, project design team led by CHA and will utilize the ShareFile system to prepare schematic designs and construction plans per the scope of work outlined below. RAI will utilize project design team AutoCAD files to prepare graphic design plans and construction plans as set forth within this proposal. Upon preparation of design concepts RAI will meet with CLIENT to review and discuss options and costs for each of the above listed round -abouts. Following acceptance of design concepts by the CLIENT, RAI will prepare construction drawings for non -vehicular related hardscape elements, ornamental landscape plantings and automated irrigation systems. Proposed design features shall serve the dual purpose of aesthetically enhancing project open space as well as providing appropriate screening for vehicular approaches to the RAB to mitigate excessive lines of sight. RAI proposes to subcontract irrigation design and associated construction plans to Landtech Design. Their scope of work and professional fees are included within this proposal. SCOPE OF WORK Task 1— Initial Coordination and Schematic Design In addition to the work to be performed within this Task listed below, RAI will coordinate with CHA to better understand proposed project plans, specifications and details — such as underground utility conflicts for example — as needed. A. Receipt of all pertinent base and current roadway design plans for use in AutoCAD format B. Meet with CLIENT Engineering Department to discuss and determine style I theme I desired elements for the 96th St corridor round -abouts C. Coordinate with CLIENT Street Department to discuss preferred method of irrigation and associated details D. Prepare two schematic graphic design plans, graphic sections and preliminary construction budgetsfor the above listed round -abouts incorporating the following enhancements: 'EXHIBIT 1. Monumental elements comprised of lasting materials (masonry, metal, etc.) to Stutz Building / 212 W.10th Street, Suite B4.35 / Indianapolis, IN 46202 phone: (317) 955-9960 tax: (317) 955-9961 www.remenschneider.coxn 2. Landscape palette and locations 3. General irrigation program 4. Lighting for feature elements (as determined necessary by CLIENT) Meet or submit graphic packages to CLIENT Engineering Department for review and scheme I style selection Authorization from CLIENT to proceed with an approved design scheme Task 11- Construction Documents, Specifications and Contractor Pricing Work to be performed within this Task includes preparation of landscape architectural and irrigation items into a single construction documents package for the procurement and construction of the work. This work will be based upon approved design scheme. Plan submittals with items listed below will be made at both 50% and 90% progress to confirm alignment with project direction. Initial project cost opinions will be updated to reflect current design elements and construction detailing. CLIENT intends to solicit pricing of the work within these documents and specifications as a change order to the roadway construction contract. Should the solicited pricing be unacceptable to established project budgets - and/or then current costs of similar projects - procurement via a public bidding process will be initiated. This proposal includes a separate task for this effort: see Task V: Public Bid Option below. A. Preparation of construction documents for hardscape, landscape and irrigation items: 1, Site construction plans including: a. Layout and notes plan b. Grading plan for interior of RAB c. Planting plan and landscape schedule i. Planting installation details ii. Species botanical and common name iii. Installation size d. Masonry / hardscape detailing and construction sections e. Irrigation plans for all round -abouts f. Feature lighting plan (as determined necessary by CLIENT) 2. Technical specifications 3. Final pay items and quantities 4. Estimate of project costs B. Completion and submittal of construction plans and specifications to CLIENT for change order pricing C. RAI will assist roadway contractor with pricing questions and clarifications as required and assisting CLIENT with cost evaluations as needed Task 111- Construction Administration Work to be performed within this Task includes: A. Shop drawing / submittal review and comment B. Clarify and / or provide responses to contractor requests for information during construction C. Attend up to six (6 qty) project construction progress meetings D. Perform final walkthrough and prepare punch list communications for Contractor execution Task IV- Additional Services Work to be performed within this Task includes on-call services beyond the scope of services listed above as needed and directed by CLIENT. See 'Additional Services' below for more detail. 'D;HIBIT _. 27 July 2017 CITY or CARMEL - 96,h ST CORRIDOR Rot_rrm-ABOUr ENHANCEmENTs Page 2 of 5 Task V — Public Bid Option Work to be performed within this Task includes the preparation of a public bid set in lieu of change order pricing. RAI will utilize CLIENT front end standards to prepare a public bid of the work for CLIENT advertisement and receipt of bids. RAI will attend one (1 qty) pre-bid meeting, answer contractor questions and issue addenda as needed to clarify design intent. SCHEDULE RAI is prepared to commence the design process immediately upon Notice to Proceed (NTP). We anticipate the preparation of design and construction documents to be completed in approximately 4 % months. Therefore, based upon an assumed NTP in mid-August 2017, we anticipate to be completed with and have an approved design by end of September 2017. Construction Documents will then be prepared and ready for contractor pricing by end of December 2017. This schedule may be adjusted based upon meeting time availability, review times and other items and events outside of CLIENT and RAI control. PROFESSIONAL FEES Professional services as described in the scope of work outlined above are listed below: Task I: Initial Coordination and Schematic Design $ 32,500.00 Lump sum Task II: Construction Documents, Specifications and Pricing $ 51,500.00 Lump sum Task III: Construction Administration $ 15,000.00 Hourly -not -to -exceed Task IV: Additional Services $ 10,000.00 Hourly -not -to -exceed Task V: Public Bid Option $ 4,500.00 Lump sum The above fees total $109,000.00 through completion of Task IV and will proceed per authorization of this proposal. Should Task V: Public Bid Option be desired, an additional lump sum of $ 4,500.00 will be required. Professional services will be billed on a monthly complete basis. All invoices are due upon receipt and 1.5% interest will be charged per month for any invoices not paid within 45 days. Professional fees associated with the above scope will expire if not accepted within 60 days from the date of this proposal. ADDITIONAL SERVICES Additional services beyond the above scope of work can be provided upon request per Task IV of this agreement as needed. These items include, but are not limited to: • Further design studies beyond those outlined above • Design review meetings and studies requested beyond those outlined above • Presentation to or attendance at: o Public meetings o CLIENT board, council and/or commission hearings o Private property owner meetings o State or federal agency meetings and associated coordination • Preparation of three-dimensional perspectives and/or presentation style graphics • Construction documents and specifications beyond those outlined • Onsite inventory of existing trees • Preparation of as built / record drawings • Coordination of regulatory applications and payment of permit fees "EXHIBIT 27 July 2017 CITY OF CARMEL - 96th ST CORRIDOR ROUND -ABOUT ENHANCEMENTS Page 3 of 5 The following hourly rates will be utilized for work performed within Tasks III and IV: Principal landscape architect 175 Project landscape architect 130 Staff landscape architect 90 Administrative support 50 Should items be requested by CLIENT beyond the fees provided for in Task IV of this proposal, an additional scope of work and lump sum fee shall be presented for consideration and a written addendum to this proposal will be prepared. INTELLECTUAL PROPERTY All designs indicated by the drawings and plans created for use on this project are the intellectual property of Remenschneider Associates Inc. No such designs or ideas shall be used by any other person, firm or corporation to advance the designs to the level of construction documents without written permission and procured release. If the above meets with your approval, please return a copy of the executed contract to confirm our agreement and initiate work on your project. Respectfully submitted, Kenneth J. Remenschneider, President Authorization Date "EXHIBIT 27 July 2017 CITY OF CARNn - 96'b ST CORRIDOR ROUND -ABOUT ENHANCEmENB Page 4 of 5 Exhibit`A' ^r/YaD;T -- 14 27 J.I j 2017 CITY OF CARNI. - 96th ST CORRIDOR ROUND -ABOUT ENHANCFMENB Page 5 of 5 EXHIBIT B Invoice Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Date: Signature Printed Name Goods Services Person Providing Goods/Services Date Goods/ Service Provided Goods/Services Provided (Describe each good/service separately and in detail) Cost Per Item Hourly Rate/ Hours Worked Total GRAND TOTAL Signature Printed Name EXHIBIT C INSURANCE COVERAGES Worker's Compensation & Disability Employer's Liability: Bodily Injury by Accident/Disease: Bodily Injury by Accident/Disease: Bodily Injury by Accident/Disease: Property damage, contractual liability, products -completed operations: General Aggregate Limit (other than Products/Completed Operations): Products/Completed Operations: Personal & Advertising Injury Statutory Limits $100,000 each employee $250,000 each accident $500,000 policy limit $500,000 $500,000 Policy Limit: $500,000 Each Occurrence Limit: $250,000 Fire Damage (any one fire): $250,000 Medical Expense Limit (any one person): $ 50,000 Comprehensive Auto Liability (owned, hired and non -owned) Bodily Single Limit: Injury and property damage: Policy Limit: Umbrella Excess Liability Each occurrence and aggregate: Maximum deductible: $500,000 each accident $500,000 each accident $500,000 $500,000 $ 10,000 EXHIBIT D AFFIDAVIT being first duly sworn, deposes and says that he/she is familiar with and has personit knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: I am over eighteen (18) years of age and am competent to testify to the facts contained herein. I now and at all times relevant herein have been employed by Linens LAnd"r- 6sise _ (the "Employer') in the position of &VLY'4 I am familiar with the employment policies, practices, and procedures of the Employer and have the authority to act on behalf of the Employer. The Employer is enrolled and participates in the federal E -Verify progratn and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the day of _ PrOA AZt— 20n. r Printed: I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representatI ns are true and correct. Panted: e KJ City®f Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 Page 1 of 1 PURCHASE ORDER NUMBER 100650 THIS NUMBER MUST APPEAR ON INVOICES, AIP VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE I DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 8/11/2017 371313 Project 16 -ENG -05; Contract Date 12.07.16 REMENSCHNEIDER ASSOCIATES, INC. City Engineering's Office VENDOR STUTZ BUILDING SHIP 1 Civic Square 212 W. 10TH STREET, STE 8435 TO Carmel, IN 46032 - INDIANAPOLIS, IN 46202 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 18085 QUANTITY I UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 COIT Bond Fund Account: 94-650.04 q 1 Each 'PSik _ 96th Street Corridor Roundabout Enhancements - $113,500.00 Design Send Invoice To: Skip Tennancour I American Structurepoint, Inc. 8425 Wicklow Way Brownsburg, IN 46112 2016 COIT Bond PLEASE INVOICE IN DUPLICATE DEPARTMENTIACCOUNTT SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL `THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Sub Total $113,500.00 $113,500.00 PROJECT I PROJECT I PROJECT ACCOUNT�AMOUNT PAYMENT $113,500.00 AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 100650 CLERK -TREASURER City INDIANA RETAIL TAX EXEMPT Page 1 Of 1 ®� ������ CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 100650 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ONINVOICES, AIP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 8/11/2017 371313 Project 16 -ENG -05; Contract Date 12.07.16 REMENSCHNEIDER ASSOCIATES, INC. City Engineering's Office VENDOR STUTZ BUILDING SHIP 1 Civic Square 212 W. 10TH STREET, STE B435 TO Carmel, IN 46032 - INDIANAPOLIS, IN 46202 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 18085 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 COIT Bond Fund Account: 94-650.04 1 Each ASA 1 - 96th Street Corridor Roundabout Enhancements - $113,500.00 $113,500.00 Design Sub Total $113,500.00 Send Invoice To Skip Tennancour American Structurepoint, Inc. 8425 Wicklow Way Brownsburg, IN 46112 2016 COIT Bond PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $113,500.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. p 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 100650 CLERK -TREASURER