HomeMy WebLinkAboutBPW Special Meeting 8-23-17Board of Public Works and Safety Special Meeting
MINUTES
Wednesday, August 23, 2017 —1:00 p.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 1: 02 p. m..
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk
Jacob Quinn
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Shelborne Road Trail, 96th Street to 106th Street and 96th Street Trail, Michigan
Road to Ditch Road (Project #16 -ENG -73); Jeremy Kashman, City Engineer, presented that
Morphey Construction Inc was the lowest and most responsive bidder. Board Member Burke
moved to award the bid to Morphey Construction Inc in the amount of $3,652, 000.00. Board
Member Watson seconded. Motion approved 3-0.
Bid Award for Foster Estates Drainage Improvement (Project #17 -SW -02); Jeremy Kashman,
City Engineer, presented that Yardberry Landscape Company was the lowest and most
responsive bidder. Board Member Burke moved to award the bid to Yardberry Landscape
Company in the amount of $857,540.00. Board Member Watson seconded. Motion approved 3-0.
Bid Award for Roundabout Improvement Range Line Road & Executive Drive (Project #16 -
ENG -38); Jeremy Kashman, City Engineer, presented that Gradex, Inc was the lowest and most
responsive bidder. Board Member Burke moved to award the bid to Gradex, Inc in the amount of
$4,979, 000.00. Board Member Watson seconded. Motion approved 3-0.
Bid Award for Small Structure Replacements of Culverts 43 & 85 (Project #16 -SW -08(02);
Jeremy Kashman, City Engineer, presented that Calumet Civil Contractors, Inc was the lowest
and most responsive bidder. Board Member Burke moved to award the bid to Calumet Civil
Contractors, Inc in the amount of $814,300. 00. Board Member Watson seconded. Motion
approved 3-0.
Bid Opening for Monon Boulevard — Phase 1 (Project #16 -ENG -32); Mayor Brainard opened
the bids and read them aloud:
Company Amount
White Construction $6,996,000.00
CH Garmong & Son $8,856,853.19
Gradex Inc $8,599,000.00
Schutt-Lookabill Co, Inc $9,126,139.61
Board Member Burke moved to add-on item for Resolution BPW 08-23-17-01; A Resolution of
the Board of Public Works of the City of Carmel, Indiana, Approving the Sale of Certain City of
Carmel, Indiana, Junior Waterworks Refunding Revenue Bonds of 2017, and Certain Related
Matters; John Duffy presented the item to Council.; Board Member Watson seconded. Motion
approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Board Member Burke moved to add-on item for Request for Purchase of Goods and Services,
Morphey Construction Inc. ; ( $3,652, 000.00); Shelborne Road Trail, 96th Street to 106th Street
and 96th Street Trail, Michigan Road to Ditch Road (Project #16 -ENG -73); Board Member
Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Board Member Burke moved to add-on item for Request for Purchase of Goods and Services,
Yardberry Landscape Company ;($857,540. 00); Foster Estates Drainage Improvement (Project
#17 -SW -02); Board Member Watson seconded. Motion approved 3-0. Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Board Member Burke moved to add-on item for Request for Purchase of Goods and Services;
Gradex, Inc ; ($4,979, 000.00); Range Line Road & Executive Drive (Project #16 -ENG -38);
Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Board Member Burke moved to add-on item for Request for Purchase of Goods and Services;
Calumet Civil Contractors, Inc ; ($814,300.00); Small Structure Replacements of Culverts 43 &
85 (Project #16 -SW -08(02); Board Member Watson seconded. Motion approved 3-0. Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Mayor Brainard recessed the meeting at 1:10 p. m.
Mayor Brainard reconvened the meeting at 1: 39 p. m. Bid Award for Monon Boulevard — Phase
1 (Project #16 -ENG -32); Board Member Burke moved to approve awarding the bid to White
Construction with the bid amount correction of $6,973,349.00. Board Member Burke seconded.
Request Approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting a,- :40 p.m.
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Christine S. P uley — Clerk- e surer
Approved
Mal- James Brainard
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Christine S. Pauley - Clerk -Treasure
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