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Home My WebLink AboutCrossRoad Engineers, P.C./Eng/Adl serv #28/2,066,500/Monon Boulevard Phase I and Monon on Main Plaza – Construction InspectionCrossRoad F'ngincers, P.C. Engineering Department - 2017 f Appropriation # 2016 COIT Bond Fund 11.0. # 100698 Jq0 Contract Not To Exceed $2,066.500.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and CrossRoad Engineers, P.C. (the "Professional"), as City Contract dated March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A", The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: , James Brainard, Pre si ing O3/ icer .- Date: Maly Anr}Burke, Date: / Lori S. Wats embe Date: 77 -.-)-0) ATTEST: Christine Pauley, , Clerk -Treasurer Date: IST—a.'T'd 5—t C—d' Sia CnxiwninrN.IT:C.0'. dR."i. di ASA •:Suoc.291?GIT W12AMI CrossRoad Engineers, P,C. By: C L Authorized Signature ,, Cil,* . N e 0 E' Printed Name Title FID/TIN: 775- —116 33 3 / Last Four of SSNr if Sole Proprietor: Date: _ 61 If 12011 August 30, 2017 Mr. Jeremy Kashman, City Engineer City of Carmel One Civic Square Carmel, IN 46032 Re: Project No. 16 -ENG -22, Carmel COIT Project Monon Trail Reconstruction — City Center to Main Street Fee Proposal for Construction Inspection Services Dear Jeremy: We are submitting a fee proposal to provide full-time construction inspection services for the above project. A portion of this project has been bid and is scheduled to start construction in September 2017, be built in multiple phases, with construction completion expected to be September 2019. Below is a listing of individuals we expect to be using on this project: Trent E. Newport Director Lance Stahley Resident Project Representative Curtis Holcom Assistant Resident Project Representative To Be Named Project Inspectors To Be Named Assistant Project Inspectors To Be Named CADD Technicians (As Builts) During the entire construction duration (estimated 83 weeks over three seasons), we have budgeted 8 hours per week for the Director, 24 hours per week for the Resident Project Representative, 50 hours per week for the Assistant Resident Project Representative, 50 hours per week for the Project Inspector, and 50 hours per week for the Assistant Project Inspector. For the 2018 construction season, all three phases of the project will be underway at various times. Because of this, we have budgeted an additional Project Inspector and Assistant Project Inspector. All of this work will be performed on an hourly basis. These budgeted hours, with the corresponding billing rates, yield the estimated costs as shown on the attached spreadsheet. To assist with the on-site material testing, we will utilize the services of an approved geotechnical engineering firm and have included a budgeted amount for this. To ensure design intent of the storm sewer facilities, especially during the construction of Phases 1 and lb, we will utilize Williams Creek Consulting, Inc. Attached is a proposal for their anticipated services. To assist you in projecting monthly cash flow requirements (during construction season only) due to this proposal, we estimate needing $80,000 for 2017, $120,000 for 2018, and $85,000 for 2019. If you should have any questions or need any further information, please do not hesitate to call me or Trent Newport. Sincerely, Cro Road E gineers, PC f 'EXHIBIT Chip arles, P. E. � CEO' 3417 Sherman Drive 0 Beech Grove, Indiana 46107 ■ Tel 317.780.1555 0 Fax 317.78o-6525 COIT Monon Trail Reconstruction -- City Center to Main Project No. 16 -ENG -22 Estimated Costs for Construction Inspection CR055HOAD L\61?kkk Ri.►[ ACTIVITY 70 miles/wk x 83 weeks DIR RES PRO1 REP ASST RES PROIREP PRO1 INSP ASST PRO1 INSP CADD TECH 2017 Construction (Phase 1) 15 wks 120 360 750 750 750 0 2018 Construction (Ph 1, 1b & 2) 42 wks 336 1008 2100 4200 4200 0 2019 Construction (Phase 2) 26 wks 208 624 1300 1300 1300 0 Complete Final Record* 4 wks 8 44 44 40 0 8 TOTAL HOURS 2100 $231,000.00 672 2036 4194 6290 6250 8 ' Includes "As -Built' information 70 miles/wk x 83 weeks Res. Proj. Rep. The proposed fee for these estimated hours is as follows: Asst. Res. Proj. Rep. 350 miles/wk DIRECT LABOR COSTS -- Proj. Inspector 350 miles/wk x 125 weeks Personnel Class Billing Rate Total Hours Direct Labor Costs Director (2017) $150.00 120 $18,000.00 Director (2018) $155.00 336 $52,080.00 Director (2019) $155.00 216 $33,480.00 Resident Proj. Rep. (2017) $115.00 360 $41,400.00 Resident Proj. Rep. (2018) $120.00 1008 $120,960.00 Resident Proj. Rep. (2019) $120.00 668 $80,160.00 Asst. Res. Proj. Rep. (2017) $105.00 750 $78,750.00 Asst. Res. Proj. Rep. (2018) $110.00 2100 $231,000.00 Asst. Res. Proj. Rep. (2019) $110.00 1344 $147,840.00 Project Inspector (2017) $95.00 750 $71,250.00 Project Inspector (2018) $100.00 4200 $420,000.00 Project Inspector (2019) $100.00 1340 $134,000.00 Asst. Proj. Inspector (2017) $75.00 750 $56,250.00 Asst. Proj. Inspector (2018) $80.00 4200 $336,000.00 Asst. Proj. Inspector (2019) $80.00 1300 $104,000.00 CADD Technician (2019) $90.00 8 $720.00 TOTAL DIRECT LABOR COSTS $1,925,890.00 DIRECT NON - LABOR COSTS -- MILEAGE Direct Non -Labor Costs Budgeted mileage rate is $0.52 /mile Director 70 miles/wk x 83 weeks Res. Proj. Rep. 350 miles/wk x 83 weeks Asst. Res. Proj. Rep. 350 miles/wk x 83 weeks Proj. Inspector 350 miles/wk x 125 weeks Asst. Proj. Inspector 350 miles/wk x 125 weeks ON-SITE MATERIALS TESTING Estimated budget for storm sewer observation (see proposal from Williams Creek) Estimated budget for on-site material testing TOTAL DIRECT NON -LABOR COSTS TOTAL ESTIMATED COSTS L1:11q $3,021.20 $15,106.00 $15,106.00 $22,750.00 $22,750.00 $41,843.00 $20,000.00 $140,576.20 $2,066,466.20 $2,066,500.00 "EXHIBIT R 2-4L INDIANA RETAIL TAX EXEMPT City ®f Carmei CERTIFICATE NO.003120155 002 0 FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 Page 1 of 1 PURCHASE ORDER NUMBER 100698 THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 8/31/2017 068025 Project 16 -ENG -22, 16 -ENG -32; Contract Date 03.16.16 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032 - BEECH GROVE, IN 46107 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 18642 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department' 2200 Fund: 0 COIT Bond Fund Account. 94-650.04 1 Each Monon Bouleavard - Phase I and Monon Plaza - Construction 2,066,500.00 Inspection Sub Total $2,066,500.00 $2,066,500.00 Send Invoice To City Engineering's Office Kate Lustig 1 Civic Square Carmel, IN 46032 - PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $2,066,500.00 SHIPPING INSTRUCTIONS'A/PVOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945C�.s��7` AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY - Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 100698 CLERK -TREASURER