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Home My WebLink AboutCrossRoad Engineers, P.C./Eng/Adl Serv #27/652,900/Duke Energy Relocation – Construction InspectionCrossRoad Engineers, P.C. Qa�L Engineering Department - 2017 Appropriation # 2016 CO1T Bond Fund; P.O. # 100695 Contract Not To Exceed $652,900.00 � 4O ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and CrossRoad Engineers, P,C. (the "Professional'), as City Contract dated March 16, 2016 shall amend the Corms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: s ' amen Brainard, Presiding Officer nM- C%- '7 X -7 77 -- Mary An/ Burke M tu Date: / / gber 1 CrossRoad Engineers, P,C. By: "/ � V Authorized Signature tr--e vci r'C Printed Name �f-,esvcLeV,�' Title Lori S.W Wn Memb r FID/TIN: 161 3 3 Date: -_ -7 1�� ATTEST: Last Four of SSN if Sole Proprietor; j Ly — ^ A Date: f Christine Pauley, Clerk-Treasurer17 Date: 31W.11 7 t1 �l:oMrxiiPre/5�crd Gootlr `'�ti m:er"�'•:u17if�onioul F:nti�xws ASSY±�d.c:9:'/11it7 W4.1 ASQ August 30, 2017 Mr. Jeremy Kashman, City Engineer City of Carmel One Civic Square Carmel, IN 46032 Re: Project No. 17 -ENG -01, Carmel COIT Project Duke Energy Relocation Fee Proposal for Construction Inspection Services Dear Jeremy: We are submitting a fee proposal to provide full-time construction inspection services for the above project. The first phase of this project has been bid and the remaining two phases will bid in September 2017 and then late 2017 / early 2018. The expected construction dates for this inspection proposal begin September 1, 2017 and extend until the end of December. Then, the construction will begin again and continue for 9 months in 2018. Below is a listing of individuals we expect to be using on this project: Trent E. Newport Director Lance Stahley Resident Project Representative To Be Named Project Inspector To Be Named Assistant Project Inspector To Be Named CADD Technician (As Builts) During the entire construction duration (estimated 17 weeks in 2017 and 39 weeks in 2018), we have budgeted 4 hours per week for the Director, 12 hours per week for the Resident Project Representative, 50 hours per week for the Project Inspector, and 50 hours per week for the Assistant Project Inspector. All of this work will be performed on an hourly basis. These budgeted hours, with the corresponding billing rates, yield the estimated costs as shown on the attached spreadsheet. To assist with the on-site material testing, we will utilize the services of an approved geotechnical engineering firm and have included a budgeted amount for this. To assist you in projecting monthly cash flow requirements (during construction season only) due to this proposal, we estimate needing $48,000 for 2017 and $52,000 for 2018. If you should have any questions or need any further information, please do not hesitate to call me or Trent Newport. Sincerely, Cro Road E ineers, PC i t Chip arles, P. E. CEO 'EXHIBIT cGfz 3417 Sherman Drive 0 Beech Grove, Indiana 46107 0 Tel 317.78o•1555 0 Fax 317.78o•6525 COIT Duke Energy Relocation Project No. 17 -ENG -01 Estimated Costs for Construction Inspection ACTIVITY DIR RES PROJI REP PROJ INSP ASSTPROJ INS CADD TECH 2017 Construction 17 wks 68 204 850 850 0 2018 Construction 39 wks 156 468 1950 1950 0 Complete Final Record* 4 wks 8 44 40 0 8 TOTAL HOURS 1 232 716 2840 2800 8 * Includes "As -Built' information $0.52 /mile Director The proposed fee for these estimated hours is as follows: Res. Proj. Rep. 350 miles/wk DIRECT LABOR COSTS -- Proj. Inspector 350 miles/wk x 56 weeks Personnel Class Billing Rate Total Hours Direct Labor Costs Director (2017) $150.00 68 $10,200.00 Director (2018) $155.00 156 $24,180.00 Resident Proj. Rep. (2017) $115.00 204 $23,460.00 Resident Proj. Rep. (2018) $120.00 468 $56,160.00 Project Inspector (2017) $95.00 850 $80,750.00 Project Inspector (2018) $100.00 1950 $195,000.00 Asst. Proj. Inspector (2017) $75.00 850 $63,750.00 Asst. Proj. Inspector (2018) $80.00 1950 $156,000.00 CADD Technician (2018) $90.00 8 $720.00 TOTAL DIRECT LABOR COSTS $610,220.00 DIRECT NON - LABOR COSTS -- MILEAGE Direct Non -Labor Costs Budgeted mileage rate is $0.52 /mile Director 70 miles/wk x 56 weeks Res. Proj. Rep. 350 miles/wk x 56 weeks Proj. Inspector 350 miles/wk x 56 weeks Asst. Proj. Inspector 350 miles/wk x 56 weeks ON-SITE MATERIALS TESTING Estimated budget for on-site material testing TOTAL DIRECT NON -LABOR COSTS TOTAL ESTIMATED COSTS $2,038.40 $10,192.00 $10,192.00 $10,192.00 $10,000.00 $42,614.40 $652,834.40 USE $652,900.00 "EXHIBIT 2 e5fZ-- City ((� Carme INDIANA RETAIL TAX EXEMPT ®fir CERTIFICATE NO. 003120155 002 0 �j FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER NUMBER 100695 THIS NUMBER MUST APPEAR ON INVOICES, AIP VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE I DATE REQUIRED I REQUISITION NO. I VENDOR NO. DESCRIPTION 8/31/2017 _t CROSSROAD ENGINEERS, PC VENDOR 3417 S SHERMAN DR BEECH GROVE, IN 46107 - PURCHASEID BLANKET CONTRACT 18598 QUANTITY UNIT OF MEASURE Department: 2200 Fund: 0 COIT Bond Fund 068025 PAYMENTTERMS DESCRIPTION Project 17 -ENG -01; Contract Date 03.16.16 City Engineering's Office SHIP 1 Civic Square TO Carmel, IN 46032 - Kate Lustig FREIGHT UNIT PRICE I EXTENSION Account: 94-650.04 1 Each ASA 27 - Duke Energy Relocation - Construction Inspection $652,900.00 Sub Total NOR M � A q 4 4�% $652,900.00 $652,900.00 Send Invoice To: Skip Tennancour American Structurepoint, Inc.\ 741a 8425 Wicklow Way Brownsburg, IN 46112 1J 10 , 2016 COIT Bond PLEASE INVOICE IN DUPLICATE DEPARTMENT = ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $652,900.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL N0, 100695 CLERK -TREASURER