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08 August 16 MinutesCRC Meeting, August 16, 2017 1 CARMEL REDEVELOPMENT COMMISSION Meeting Wednesday, August 16, 2017 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Not Present Secretary Henry Mestetsky Present Treasurer Christine Pauley Present Member Bill Brooks Present Member Jeff Worrell Present Member Michael Kerschner Present Executive Director Corrie Meyer Present Deputy Director Michael Frischkorn Present Office Manager Michael Lee Present City Attorney Ashley Ulbricht Present Legal Consultant Karl Haas Present President Hammer called the meeting to order at 6:38 p.m. The Pledge of Allegiance was said. Approval of Minutes The July 19, 2017(5:30 p.m. meeting) minutes were presented. Mr. Worrell moved to approve the July 19, 2017 minutes. Mr. Mestetsky seconded. Approved 4-0. The July 19, 2017(6:30 p.m. meeting) minutes were presented. Mr. Brooks moved to approve the July 19, 2017 minutes. Mr. Mestetsky seconded. Approved 4-0. Financial Matters Mr. Lee stated the Commission’s end of the month July balance totaled $4,659,335.00 and, including the restricted funds, the balance totaled $9,202,245.00. Update on Outstanding Receivables Mr. Lee stated there are two outstanding receivables: 1) Project Blue invoices of $15,643. 2) Initial Energy Consumption Fee for The Mezz of $173,205. Approval of Claims Mr. Lee stated that there are non-operating invoices in the amount of $282,671.32. Mr. Lee requested the Commission to approve the non-operation invoices in the amount of $282,671.32. Mr. Lee stated that there are disbursements from the City Center Phase II Bond fund in the amount of $514,141.95. Mr. Lee stated that there is a disbursement to be paid out of the Midtown Phase 1A Bond fund in the amount of $233,183.26. Mr. Lee stated that there is a disbursement to be paid out of the 2016 TIF Bond in the amount of $21,153.47. CRC Meeting, August 16, 2017 2 Mr. Lee stated that there is a disbursement to be paid out of the 2016 COIT Bond in the amount of $630,068.03. Mr. Lee stated that there is a disbursement to be paid out of the Monon and Main Claims in the amount of $636,008.27. Mr. Worrell moved to approve the claims, seconded by Mr. Brooks. Approved 4-0. Approval of Change Order – Action Item #1 Mr. Lee presented a change order related to Midtown South Garage, Palladium buildout, Tarkington Garage, and the Sophia Square Courtyard project for $399,683.96. Mr. Mestetsky motioned to approve, seconded by Mr. Worrell. Approved 4-0. Mrs. Pauley raised the issue of the Energy Consumption Agreement for years 2012, 2013, 2014, 2015, and 2016. Mrs. Pauley would like the City and the CRC to memorialize the agreement to amend the prior years. Executive Director Reports with Update on Properties Mrs. Meyer stated that there are many projects starting up and also in construction. The RFP for the garage office space would be going out soon. The Veterans Way (Park East) Garage is complete and will be open for the public in September after the Veterans Way bridge is complete. The Ice Rink contractor has begun work and will make sure to accommodate the Farmers’ Market. The groundbreaking for the Proscenium will occurred. The Monon Boulevard and Trail project has gone out to bid and those bids will be received on August 23rd. Committee Reports The Finance Committee did not meet in August. The Architectural Review Committee did not meet in August. Old Business There was no old business. New Business Action Item #2: Approval of hotel interior design contract proposal Mrs. Meyer presented the proposal for the hotel interior design work. Mr. Mestetsky moved to approve. Mr. Brooks seconded. Approved 4-0. Action Item #3: Approval to issue RFP for Arts and Design District project Mrs. Meyer stated that this will allow the issuance of an RFP for a project in the Arts and Design District. Mr. Brooks moved to approve. Mr. Worrell seconded. Approved 5-0. Other Business None Adjournment Mr. Brooks moved the meeting be adjourned subject to the execution of documents, seconded by Mr. Mestestsky. The meeting was adjourned at 7:04 p.m. CRC Meeting, August 16, 2017 3 The next regularly scheduled meeting is Tuesday, August 19, 2017 at 6:30 p.m. A special meeting will be held on August 31, 2017 at 8:00 a.m. An executive session was held prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice.