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HomeMy WebLinkAbout317161 10/11/2017 V ��'`"� CITY OF CARMEL, INDIANA VENDOR: 115100 ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAW CHECK AMOUNT: $*****8,145.00* ro CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 317161 CARMEL IN 46032 CHECK DATE: 10/11/17 MlION G�'. DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 9.17 255.00 OTHER EXPENSES 1081 4340000 9.17 405.00 LEGAL FEES 1082 4340000 9. 17 1,080.00 LEGAL FEES 1091 4340000 9. 17 1,485.00 LEGAL FEES 1125 4340000 9. 17 4,920.00 LEGAL FEES . C) o a o 200 OD � $ 2 0 , § 2 ® z S / 0 k 0 0 0 > $ f ) ) ° n K3 o 2 ■ 9 9@ 9 9 ° o ƒ 2 E 3 ( \ \ -4 -4 -4 m 2 # $ \ # z CD C cn z � E � q 2 # CD m cr / f # # A Ch . n > A o a $ O k k k 14 k a o § k / f K R g q w R ¥ 2 2 O , x 0 0 0 0 / 2 § a e { ® .69 m .69D % ƒ & o g o. o # Ij co ^ / m 2 $ o U $ o � 3 k g R k k S § \ 2 7/ D M \ fCD ƒ o CD E &/ < ] A CD m ? n x ca o 0 f � 2 \ e k \ cD M w (n © cr m CL � I ¢ CD 13 CD � ° 2 E - � � E o or CML o \ n m CD 2 E / & 0 - CD CL ƒ R CL § 9 A ] q= K & = o � CL 0 o a � Professional Services Invoice BY: ....................... FOR SERVICES RENDERED Legal ServicesSep'17 Date: 10/2/2017 FROM 9/1/17 THROUGH 9/30/17 1125-1-01- 4340000 $ 141920 •00 106-5023990 $ 00 Provider: Debra M. Grisham, Attorney at Law LLC 1081-99-4340000 $ 405.00 Address: 922 E Greyhound Pass 1082-99-4340000 $ 110$0.00 Carmel, IN 46032 1091-4340000 $ (aq$rj • 00 Telephone: 317-690-1597 Total city of Carmel $ .00 n�1 1215-4BP Central Park $ (�a �/ Email: da;rishamlaw@>;mail.com �.��- 1215-4BH Capital Maintenance $ �0c) Project Name: General Park Legal and Business Services rota1clayT0wnsNp ., $ $ ; Invoice No: 9.17 q)990.Da Hourly Rate: $150.00 Approval Date iy 12. Service Date Description of Service Hours Worked Amount Due 9/1/2017 Communications with Schutte-Lookabill 0.6 $90.00 regarding the Certificate of Insurance ("COI") and final contract for the Central Park Drive West Enhancement Project("CPDWEP"). Communications with M Westermeier and B 1.7 $255.00 Ifl�i2._g9 Johnson regarding Tort Claim ESEFBC4846. Completed and provided chronology summary for review. Multiple communications with various persons 1.9 $285.00 (M Westermeier, M Wells and BCMI representatives) regarding the contract documents for the Monon Community Center Entrance and Fitness Expansion Project ("MCCEFEP"). 9/2/2017 Multiple communications to M Wells, M 0.5 $75.00 lm -48;4 Westermeier and BCMI representatives regarding the sufficiency of the BCMI COI. 1 Service Date Description of Service Hours Worked Amount Due 9/5/2017 Multiple communications with BCMI 2 $300.00 IlIS�`1t31� representatives, M Westermeier and J Engledow regarding the revised Certificate of Insurance ("COI")with Builders Risk, Owner's Protective Coverage and Notice of Cancellation. Reviewed the Contract Documents and discussed the same with M Westermeier and J Engledow. Received and confirmed the performance and payment bonds. Reviewed the final COI and notified A Lape of postbid completion of documents and provided notice to proceed. Worked on processing of final contract. (.5 Hour NC.) Communications from B Johnson and to public 0.2 $30.00 Idt2-9g officials regarding Tort Claim ESEFBC4846. Communications with A Kostrzewa regarding 0.2 $30.00 0-1 S-y$A maintenance bond status from Patterson-Horth for the Central Park West Commons Project ('CPWCP"). Updated the file. Communications from L Russell regarding 0.2 $30.00 FMLA personnel matter. Updated the file. Communications and cover letter to E Kennedy, 0.5 $75.00 ILII'-q94 President of Schutt-Lookabill, contractor for the CPDWEP, with delivery of a final contract with original signatures. Communications to J Koch regarding issuance of Notice to Proceed. Prepared for and attended Agenda setting 1.2 $180.00 meeting for 9-12-2017 and project status review. Finalized coversheet regarding the court 0.4 $60.00 ( a5 i ordered mediation for the Webb v. City of Carmel etal. lawsuit. Communications with litigation counsel regarding the 9-12-2017 hearing. Received, reviewed and responded to A Lee 0.4 $60.00 i�tv inquiry about an archaeological report for West Park. Communications with M Klitzing and M Westermeier regarding the same. Started work on the DB Engineering First 0.3 $45.00 Amendment to add construction management to the CPDWEP PSA. 2 Service Date Description of Service Hours Worked Amount Due 9/6/2017 Worked on Tort Claim ESEFBC4846. 1.2 $180.00 )a$Z-9� Communications to L Russell regarding information relevant to the claim. Communications with M Klitzing and A Lee 0.3 $45.00 lo(. regarding request for proposal for an archaeological report for West Park. Completed draft of DB Engineering ("DBE") 1 $150.00 11j5--y8g First Amendment to its Professional Services Agreement("PSA")and delivered the same to M Klitzing for review. Communications with M Klitzing and suggested further revisions to the amendment draft regarding examples of industry standard construction management services scope. Communications to L Russell regarding MCC 0.2 $30.00 lo-ii personnel nonparty subpoena matters. Communications regarding Guardian Ad Litem 0.3 $45.00 10$l_ql ("GAL") meeting with ESE participant scheduled for 9-7-2017. Organized the CPDWEP file and delivered final 0.6 $90.00 I Lr S-y 6 rF contract documents to A Kostrzewa. Organized the MCCEFEP file and delivered final 0.6 $90.00 I ZJS--,f8H contract documents to A Kostrzewa. Organized the Central Park West Commons 0.4 $60.00 I Li _y 6A Phase II Project ("CPWCPIIP") file. Communications to A Kostrzewa regarding and 0.2 $30.00 111 5-_,l9A delivery to her of the original Maintenance Bond received from Patterson-Horth for the Central Park West Commons Project (the"CPWCP"). Updated the file. 9/7/2017 Multiple communications with A Kostrzewa and 0.6 $90.00 1 If S`1614 D Koepper regarding W-9 requirements and requested and received the same from Schutt- Lookabill Co., Inc. ("SLC') and Boyle Construction Management, Inc. ("BCMI") and delivered the same to Business Services. Communications from DBE regarding Notice to Proceed to Schutt-Lookabill. Updated the file. Communications with A Kostrzewa regarding 0.2 $30.00 1? the Tax Exemption Certificate requested by BCMI. Communications to L Russell regarding MCC 0.2 $30.00 (05 personnel nonparty subpoena matters. 3 Service Date Description of Service Hours Worked Amount Due Communications to S Young regarding the DBE 0.2 $30.00 Ji4 s---16H coversheet for the CPDWEP for consideration at the 9-12-2017 Regular Park Board meeting. Reviewed construction administration language 0.6 $90.00 ILiS"-y814 and multiple communications with M Klitzing and S Young regarding further revisions to the DBE PSA amendment draft and reviewed the drafted coversheet. Delivered the final draft of the First Amendment M Klitzing and reviewed and suggested a revision to M Klitzing regarding the coversheet and provided the same to S Young for execution and inclusion in the Board packet for the 9-12-02017 Regular Park Board meeting. Worked on and communications with L Russell 0.7 $105.00 16%L-91 relevant to Tort Claim ESEFBC4846, completed the document compilation,and communications to Travelers Adjuster regarding the same. Provided Inlow Park Real Estate Summary 0.2 $30.00 1.01 Sheet to M Klitzing upon request for playground development history. Monitored GAL interview of ESE staff. 0.5 $75.00 1 aB t-q9 9/8/2017 Communications regarding and review of, 0.5 $75.00 1 o special use policy and discussed the same with M Westermeier. Worked on general file organization. (.5 Hour 1.5 $225.00 1 o NC.) Met with L Russell regarding nonparty 2.3 $345.00 loci I subpoena for an MCC employee. Reviewed applicable Indiana law and started draft response regarding the same. Reviewed personnel file and subpoena,reviewed other personnel files for possible matches and placed multiple communications to Defendant's counsel and staff regarding the failure to match any employee personnel files. 9/11/2017 Communications with Travelers Adjuster 1.2 $180.00 lv$L-q� regarding Tort Claim ESEFAP4846. 4 Service Date Description of Service Hours Worked Amount Due Multiple communications with Lewis Wagner 0.8 $120.00 �g staff regarding non party subpoena for an MCC employee. Communications to M Westermeier, M Klitzing and L Russell regarding the final resolution. Updated and closed the file. Reviewed Webb lawsuit file in preparation for 1.2 $180.00 10 4 the Summary Judgment and Motion to Strike hearing on 9-12-2017. (.5 Hour NC.) 9/12/2017 Attended Summary Judgment and Motion to 3 $450.00 l a5, Strike hearing regarding Webb v. City of Carmel etal. Met with outside counsel before and after the hearing and discussed the same with M Westermeier and M Klitzing. Communications to outside counsel and Park Board member N Plopper regarding the same. Received, reviewed and filed order filed with by litigation counsel pursuant to the magistrate's request. (NC 1 hour.) Checked with the Auditor's office and Transfer 0.3 $45.00 lot and mapping offices regarding the GIS map ownership information and discussed the same with M Westermeier. Reviewed BCMI contract terms and 0 $0.00 communications with M Westermeier and M Klitzing regarding the same and updated the file. (.3 Hour NC.) Completed Attorney report for and otherwise 1.7 $255.00 to 1 prepared for and attended the Regular Park Board meeting. 9/13/2017 Multiple communications with GAL and ESE 0.8 $120.00 staff. 9/14/2017 Communications with A Lee, M Westermeier 0.2 $30.00 I v and M Klitzing regarding an archaeological report proposal for West Park. 9/15/2017 Communications with M Westermeier regarding 0.3 $45.00 Tort Claim ESEFAP4846. Communications with M Westermeier regarding 0.2 $30.00 t o(r an archaeological study for West Park. Communications with M Westermeier regarding 0.2 $30.00 lot personnel matters. 9/17/2017 Reviewed and considered personnel inquiry 1 $150.00 1101 from M Klitzing and responded to the same. 5 Service Date Description of Service Hours Worked Amount Due 9/18/2017 Reviewed, revised and updated project list and 2.1 $315.00 I o l organized files. (.5 Hour NC.) Communications regarding archaeological study 0.4 $60.00 l�lo for West Park-The Groves Project and reviewed the proposal from A Lee. Received and filed communications regarding 0.2 $30.00 lot the status of the Monon Rehabilitation Project ("Monon Repave'). Communications with litigation counsel 0.2 $30.00 1 o4` regarding the Webb v. City of Carmel etal. lawsuit. Prepared for and met with F Parisi regarding the 0.8 $120.00 S=4N4 Waterpark Admissions Project("WAP") warranty inquiry, drafted response for F Parisi's review and otherwise updated the file. Met with M Klitzing regarding a personnel 0.3 $45.00 o matter and division assessment. Updated the file. 9/19/2017 Reviewed outside counsel invoices and 0.5 $75.00 1p communications with A Kostrzewa regarding the same. Communications with A Kostrzewa regarding 0.2 $30.00 ILr -ydi.� WAP warranty status. Communications with outside counsel regarding 0.2 $30.00 I a4 L—S 1 Tort Claim ESEFAP4846. Met with M Klitzing regarding internal controls 2.8 $420.00 1 O 1 compliance. Reviewed my internal controls file and the State Board Of Accounts ("SBOA") Manual and website. Drafted inquiry to Accelerate Indiana Municipalities('AIM") and after confirming the completeness of the inquiry with M Klitzing, forwarded it on to AIM. Created a file. Communications with outside counsel regarding 0.2 $30.00 101 asset management matters. Communications with litigation counsel 0.2 $30.00 regarding the Webb v. City of Carmel eta/. lawsuit. 9/20/2017 Communications with park officials and outside 0.3 $45.00 counsel regarding Tort Claim ESEFAP4846. 6 Service Date Description of Service Hours Worked Amount Due Met with M Westermeier regarding personnel 1.2 $180.00 I d t matters, Monon Repave Project status and ESE operational issues. Worked on active project file and closed file 2 $300.00 10 organization. (.5 Hour NC.) Met with M Westermeier and M Nitzing 0.5 $75.00 lot regarding internal control matters. 9/21/2017 Received, reviewed and communications with 1 $150.00 1 a t multiple parties regarding Leyndyke lawsuit. Communications from M Klitzing regarding 0.2 $30.00 1 t personnel inquiry and response. Communications regarding archaeological 0.2 $30.00 1 XP proposal from A Lee. 9/22/2017 Reviewed outside counsel invoice and after 0.4 $60.00 10 t receipt of satisfactory explanation of one entry, approved the same and provided it to A Kostrzewa. Communications from AIM regarding internal 0.4 $60.00 1 t control inquiry and worked on communications regarding the same. Reviewed and communications to M Klitzing 0.5 $75.00 regarding Change Order#2 for the Central Park Drive West Enhancement Project("CPDREP"). Worked on Leyndyke lawsuit and 1 $150.00 la � communications with public officials regarding the same. Worked on review of Personnel Manual 2.4 $360.00 la l revisions. 9/25/2017 Communications to M Snyder of DB- 0.2 $30.00 Engineering regarding C.O. #1 of the CPDWEP. Updated the file. Continued review of Personnel Manual. 2.5 $375.00 I a l Worked on Leyndyke lawsuit and 1.8 $270.00 101 communications with outside litigation counsel, park officials and M Allen regarding the same. 9/26/2017 Received, reviewed and communications with 1.4 $210.00 t z r 1 multiple parties regarding the Summary Judgment disposition of the Webb lawsuit. Updated the file. Continued review of Personnel Manual. 0.5 $75.00 1J 1 7 Service Date Description of Service Hours Worked Amount Due Communications from M Klitzing regarding 0.2 $30.00 1 a k personnel matter and updated the file. Met with M Allen regarding Leyndyke lawsuit 1.5 $225.00 lc k and continued working on the case. Updated the file. Communications with outside counsel and 0.4 $60.00 1071--tet Travelers Adjuster regarding Tort Claim ESEFAP4846. Met with M Allen regarding Carey Grove Park 0.2 $30.00 lot encroachment matters. 9/27/2017 Worked on matters regarding the Carey Grove 0.8 $120.00 ► park encroachment matters and multiple communications with M Allen regarding the same. Worked on internal controls issues. 0.6 $90.00 Continued working on matters regarding 2 $300.00 101 Leyndyke lawsuit. Continued work on Leyndyke lawsuit matters. 0.3 $45.00 I o 1 Met with L Russell regarding FMLA personnel 0.9 $135.00 matter. Updated the file. 9/28/2017 Prepared for and communicated with Traveler's 1 $150.00 -DLA Adjuster regarding Tort Claim ESEFAP4846. Communications with public officials and outside counsel regarding the same. Updated the file. Communications to M Snyder at DBE regarding 0.2 $30.00 1 LL,—_ Q CPRWEP Change Order. Worked on updating the file regarding 0.6 $90.00 lot communication from M Klitzing regarding personnel matters. FEE Totals 66.6✓ $9,990.00✓ Signature: Delrra/M. Gr4hawv 8