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Home My WebLink AboutClark Dietz/Eng/Adl Serv #1/35,700/126th Street Multi-Use Path from keystone Parkway to Hazel Dell Parkway - DesignClark Dietz, Inc. Engineering Department - 2017 Appropriation # 2016 COIT Bond Fund, P.O. #33928 Contract Not To Exceed $35,700.00 QQ9®�� ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and Clark Dietz, Inc. (the "Professional'), as City Contract dated May 4, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows.- CITY ollows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By:: Nlft� re James Brainard, Presiding Officer Pate. Mary Ann rke, Memb(WD/` q// Date: / Lori S.�/t) tson member Date: (,��-O Christine PauV Jerk- reasurer Date: V 15'CI 4%V M S• At (-Mkb S111%19vwr 91-Vl"Chlk W1 ISA $IRdo VVY211I1 11) +1 AMI Clark Dietz, Inc. By: Authorized Signature Pe- Printed � /Ta., s T /�a%.-T, Printed Name Title FID/TIN: 37— /alaoSl Last Four of SSN if Sole Proprietor: Date: /04; a /.-;k.o/ -7 Clark>Dietz Engineering Quality of Life" September 26, 2017 PROJECT DESCRIPTION: Multi -Use Path along 126' Street, from Keystone Parkway to Hazel Dell Parkway, INDOT Des. No. 1401703. SCOPE: The proposed project is the design of a Multi -Use Path along 126`s Street, from Keystone Parkway to Hazel Dell Parkway, INDOT Des. No. 1401703. The scope of this project consists of design of a 10 ft. wide MU Trail along the north side of 126th Street from just east of Keystone to just west of Hazel Dell. The total project length is approximately 1.8 miles. It includes design of a replacement bridge for the existing pedestrian bridge over Cool Creek. SCOPE REVISIONS: Right of Way Engineering research has determined that some of the existing right of way was not recorded and will have to be re -acquired, and some of the easements are more restrictive than initial research indicated. We propose to revise the design to minimize the amount of new right of way needed. However, due to the amount of new right of way to be acquired/re-acquired across the front of the Mohawk Trails Elementary School, the total amount of new permanent right of way will be greater than 0.5 AC, which is the threshold for public involvement. Therefore, the project will need to follow the MOT Public Involvement process. That also changes the level of detail required in the Environmental Document. We were also directed by the Program Manager (Structurepoint) to develop Right of Way Plans for the project. In addition, we were directed to create a separate set of Plans, quantities, and cost estimate for the section of MU Path from Terrace Drive to Limberlost Drive. This section of path is to be included in the 126' Street & Gray Road roundabout project, which is currently under construction. In summary, the scope of work included in the Supplemental Agreement includes the following additional services for the project: 1. Design and Plan Revisions Due to Right of Way/Easement Revisions. 2. Right of Way Plan Development. 3. Environmental Document Revisions. 4. MOT Public Involvement/Public Hearing Process. 5. Design Revisions Due to Incorporation of MU Path Section into 1261 & Gray Roundabout Project. For completion of this additional work, the supplemental fee to the original contract is proposed to be a lump sum amount of $35,700. 'EXHIBIT • l Clark Diet7, Inc. 8900 Keystone Crossing, Suite 900 Indianapolis, Indiana 46240 T: 317.844.8900 F: 317.844.9158 ClarloDietz 126th Street MU Path From Keystone Parkway to Hazell Dell Parkway City of Carmel, Hamilton County, IN INDOT Des. No. 1401703 Summary of Additional Environmental Documentation, Preliminary Engineering and Design Fees Associated with Additional Right of Way Requirements, and Incorporation of the Section of MU Path from Terrace Drive to Limberlost Drive into the 126th Street & Gray Road Roundabout Project Summary of Costs* 9/26/2017 Professional Services Fee Additional Engineering/Design $ 24,200.00 Additional Environmental Services $ 11,500.00 * See attached pages for breakdown of estimated cost for each item listed above. Total: $ 35,700.00 'EXHIBIT Road Mnhrs I of I �Clark>Dietz 126th Street MU Path in Carmel, IN --Des. No. 140_1703_____ RoadwayDeslgn Wan-Dours 9/26/2017 CATEGORIES OF WORK Project Manager Project Engineer Engineer III CADD Design CADD Tech II I Design and Plan Revisions due to RW Revisions Revise RW Information(Existing & Proposed) 1 1 2 6 Revise Path Alignment Where Required 1 4 6 2 Revise Profile Grade Where Required 1 4 4 2 Revise Drainage 2 6 10 2 Revise Plan & Profile Sheets l 1 2 12 Revise Construction Limits 1 2 2 Revise Cross Sections 1 1 3 8 Revise Quantities 1 4 Revise Cost Estimate 1 Quality Control Check (QCIQA) 1 2 2 Design Revisions, Incorporate Path Section from Terrace Drive to Limberlost Drive into 126th & Grav Roundabout Project rr' Create Separate Set of Plans I 4 6 14 Create Separate Set of Cross Sections 1 1 2 4 Split Quantities for this Section of MU Path 1 2 2 Create Cost Estimate for this Section of Path 1 1 Revise Drainage for Path Des. No. 1401703) 1 2 2 l Revise Plan & Profile Sheets for 1401703 I 1 2 2 Revise Cross Sections for 1401703 I 1 2 4 Revise Quantities for 1401703 I 1 2 Revise Cost Estimate for 1401703 1 Quality Control Check (QCIQA) 1 2 2 2 Right of Way Plan Development Develop Preliminary RW Plans 1 2 4 6 Coordinate with RW Engineering 2 Revisions to Preliminary RW Plans 1 1 4 TOTAL HOURS 20 41 60 73 0 Average Hourly Rate S 55.50 $ 42.00 $ 37.40 $ 37.07 $ 27.35 Payroll Cost S 1,1 10.00 $ 1,722.00 $ 2,244.00 $ 2,706.11 $ - $ 7,782.11 Overhead 1.8422 $ 14,336.20 Total Labor Cost (Payroll + Overhead) $ 22,118.31 Fixed Fee (9.5%) $ 2,101.24 Direct Expenses $ 10.00 S 0.40 mile 0 $ —Mileage Per Diem for Meals S 26.00 day 0 $ $ 70.00 night 0 $ —Lodging Prints S 10.00 Ian set 1 $ 10.00 Misc. Expenses (photocopies, supplies, etc.) S 25.00 lump sum 0 r$— Total Total Direct Expenses = $ 10.00 TOTAL FEE S 24,229.55 USE $ 24,200.00 "EXHIBIT Clark Dietz, Inc. 20170926_CDI_Est_ManHouts-Design Revisions and RW Plans -126th St MU Pathxlsx Emirontnental Report Update 1 of I Clara« Dietz 126th Street MU Path in Carmel, IN—Des. No. 1401703 Environmental Document Update Man -Hours _ CATEGORIES OF WORK Project Manager Project Engineer Engineer III CADD Design CADD Tech II I Environmental Document Preparation and Approval Coordinate with CE Preparer (Green 3) 772 6 2 Coordinate with Ci /INDOT I 21 2 Public Involvemeut/PubGe Hearing Process Prepare for & Attend Public Hearing 8 6 4 Documentation of Public Hearing Comments 2 4 Responses to Public Hearing Comments 1 2 2 TOTAL HOURS 12 18 14 0 0 Average HourlRate S 55.50 S 42.00 S 37.40 $ 37.07 $ 27.35 Payroll Cost S 666.00 S 756.00 S 523.60 $ - $ - $ 1,945.60 Overhead 1.8422 $ 3,584.18 Total Labor Cost (Payroll + Overhead $ 5,529.78 Fixed Fee 15%) $ 829.47 Direct Expenses $ 5,161.75 Subconsultant Green 3 Environmental Report Amendment $ 5,161.75 Per Diem for Meals $ 26.00 day 0 $ - —Lodging $ 70.00 night 0 $ Prints $ 10.00 plan set 0 $ Misc. Expenses (photocopies, su lies, etc.) $ 50.00 lump sum 0 $ Total Direct Expenses = $ 5,161.75 TOTAL FEE I $ 11,521.00 USE i $ 11,500.00 "F'Offm Clark Dietz, Inc. 20170926_CDI_Est_ManHours-Design Revisions and RW Plans -126th St MU Pathxlsx Name of Project: 126th Street Trail, Carmel, Des. 1401703 Job Type: CE & Section 106- Supplemental Contact Information: Clark Dietz Engineers Attention: Jim Loew, PE 8900 Keystone Crossing, Suite 900 Indianapolis, IN 46240 Date: August 7, 2017 Fee ,justification Task Description CE Project Administration & Coordination Environmental Justice Analysis & Submission to INDOT ES Archaeological Field Work, MPPA Update, & Coordination with INDOT CRO CE Level 2 Document Draft Development (Necessary Revisions from Level 1 to Level 2) Compilation of Public Notice, Coordination with Local Newspaper, & Distribution to Adjacent Property Owners Public Involvement Certification Submission to INDOT Updates to CE Text & Appendices with Public Involvement Certification Hour Totals Rates Total Fee for CE Prin g r e e n• 3 AftAft Ecologist QP Totals 0.0 2.0 0.0 2.0 1.0 5.0 0.0 6.0 0.0 0.0 16.0 0.0 0.5 8.0 0.0 8.5 0.5 6.0 0.0 6.5 0.0 4.0 0.0 4.0 1.0 4.0 0.0 5.0 3.0 29.0 16.0 48.0 $130.00 $85.00 $130.00 $390.00 $2,465.00 $2,080.00 $4,935.00 Expenses: Advertisement, printing & postage for Notice of Planned Improvement mailing to adjacent proper $200.00 Mileage (50 miles, 0.535/mile); for additional archaeological field work $26.75 Total Fee for Additional CE & Sec. 106 Tasks :$5,161.75 Notes: 1. Due to changes in the amount of right-of-way acquisition lover 0.5 acrel, an EJ analysis and public involvement are now required. This supplemental includes the compilation and submission of an EJ analysis to INDOT ES for approval. Due to the nature of the project, no EJ impacts are expected. This proposal also includes a Notice of Planned Improvement advertisement announcing the opportunity to request a public hearing Ito run twice in a local newspaer per INDOT requirements) as well as the compilation of public involvement documents and submission to INDOT Public Hearings for certification. This proposal does not include the coordination and execution of a public hearing, nor does it include compiling and coordinating responses to written or verbal comments; it is assumed that the client will compile responses and forward the necessary documentation for inclusion in the CE. 2. Because a small amount of right-of-way is anticipated from the residential properties east of Clay Middle School, and no acquisition is expected from the schools along the alignment, this proposal does not include any 4(f) coordination with INDOT. This proposal does not include any special studies such as 4f evaluations, noise analyses, hazardous materials testing, waterways coordination & permitting, etc. If additional studies are requested by INDOT, the associated fees would be in addition to this proposal. 3. Based on consultation with INDOT Cultural Resources office, because a small amount of temporary right-of-way is now being acquired, which was not on previous plans and therefore not surveyed, additional archaeological field reconnaissance and an update to the already approved Minor Projects Programmatic Agreement documentation is required. These additional services will be completed by the Green3 staff archaeologist/Qualified Professional. 4. Because more than 0.5 acre of right-of-way is now being acquired, the project will require a CE level 2 document. A level 1 document has already been compiled and submitted to INDOT ES for first review. This proposal includes the time required to transfer existing text and documentation to a CE level 2 form and format. "EXHIBIT A City ofCar m--- INDIANA RETAIL TAX EXEMPT CERTIFICATE FICATE N0.003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER SHIPPING INSTRUCTIONS FEDERAL EXCISE TAX EXEMPT 33928 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER VOUCHER, DELIVERY MEMO, PACIONG SUPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. IDESCRIPTION 5/24/2016 060650 Project 15-17; Contract Date 05.04.16 CLARK DIETZ, INC City Engineering's Office VENDOR 8900 KEYSTONE CROSSING #900 SHIP 1 Civic Square TO Carmel, IN 46032 - INDIANAPOLIS, IN 46240 - Kate Lustig PURCHASEID BLANKET I CONTRACT PAYMENTTERMS FREIGHT 5145 QUANTITY UNIT OF MEASURE: DESCRIPTION UNIT PRICE EXTENSION Department.' 2200 Fund., 0 COIT Bond Fund Account: 94-650.04 1 Each ASA 1 -126th Street Multi -Use Path from Keystone Parkway $314,891.00 to Hazel Dell Parkway - Design Sub Total I+1 C►^ecaac_ Send Invoice To: Skip Tennancour American Structurepoint, Inc. 8425 Wicklow Way Brownsburg, IN 46112 2016 COIT Bond _ PLEASE INVOICE IN DUPLICATE $314,891.00 $314,891.00 0ri9i.-,a1 Arr-OLA—t : . *%%%4, t9% . 00 A SA I A Ir-) C4--tcal- 959,000.00 DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $314,891.00 SHIPPING INSTRUCTIONS ' ArP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN, 'SHIP PREPAID. AFFIDAVIT ATTACHED. 1 HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL ,THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 33928 CLERK -TREASURER Jeremy Kashman Director Steve Engelking Administration