HomeMy WebLinkAboutSmock Fansler/Eng/CO #5/40,375/Hazel Dell & Keystone RAB Landscape Design – Project #16-ENG-15CITY OF CARMEL
TO: Smock Fansler CONTRACT CHANGE ORDER NO.: 5
2910 W. Minnesota St. DATE: 10/9/17
Indianapolis, IN 46241 PROJECT NAME: 16 -ENG -15
CITY REQ. NO.: 4
CITY PO NO.: 100272
CITY PO DATE: 4/5/17
I. You are hereby directed to make the following changes in this contract:
Specifications state that Contractor overhead and profit were included in items 25 and
27. This was not included in the pricing for these items which was set and stipulated in
the contract. This change will add the overhead and profit for these items.
SCHEDULED ADJUSTMENT
ITEM AMOUNT (+) OR (-) DAYS
33 -Contractor Mark-up $40,375.00 0
Il. The following referenced documents further describe the changes outlined in Paragraph I,
and are to be considered a part of this Change Order: R.F.P.: W.D.C. No.:
Other: see appendix A for back up documentation
The changes result in the following adjustment of Contract Price and Contract Time:
Contract Sum prior to this Change Order $ 3,121,904.75
Contract Sum will be increased/deefeased by this Change Order $ 40,375.00
New Contract Sum including this Change Order $ 3,162,279.75
Contract Time Prior to this Change Order 10/28/2017 Substantial Completion Date
11/15/2017 Final Completion Date
Net Increased/decreased resulting from this Change Order 0 Days
Current Contract Time including this Change Order 10/28/2017 Substantial Completion Date
11/15/2017 Final Completion Date
This Change Order is for full and final settlement of all direct, indirect, impact costs and time
extensions incurred at any time resulting from the performance of the changed work.
The Above Changes
Are Recommended:
Lochmueller Group Inc.
Engineer
3502 Woodview Trace, Suite 150
Address
Indianapolis. IN 46268
City/State/Zip
Phone: 317-695-1474
The Above Changes
Are Accepted:
Smock Fansler
Contractor
2910 W. Minnesota St.
Address
Indianapolis. IN 46241
City/State/Zip
IM
�B
Phone: 317-248-8371
Date: 9/29/2017 Date: 10/16/2017
Approved:
A7*
C ' ty S. Pauley, rk-Treasurer
Date:
Appendix A
Page 2
Change Order 5
16 -ENG -15
CITY OF CARMEL
TO: CONTRACT CHANGE REQUEST NO.: 0 0 5
DATE:. 9/ 21 f 2017
PROJECTNAME: Hazel Dell, Keystone RAB Is
FROM:
16 -ENG -15
IT IS REQUESTED THAT A CONTRACT CHANGE BE MADE TO THE ABOVE
REFERENCED CONTRACT.
SCOPE OF WORK (USE ADDITIONAL PAGES IF REQUIRED. ALSO LIST OTHER
CONTRACTS INVOLVED.)
Mark-up fees for management of commissioned artists, their fabricators and their installation contractors, cost of
which was not accounted for in Lump sum Allowance spec. Allowance modification allowed by 012100 section 1.8
2. REASON FOR CHANGE: Art Pieces were added as fixed line items to the bid form. Spec stated to add mark-up
elsewhere, but a pay item was not provided for that cost. This prevented the addition of mark-up to coordinate art efforts and pay them as
subcontractors, which is called for in 01-2100 sec 3.2;A;1 stating allowance is to include mark-up for contractor. Both artists claimed their fees
were equal to the fixed amount listed in the bid form, thus under 01-2100 sec 1.8;B SFC claims right to increase allowance for overhead/profit.
3. APPROXIMATE COST CHANGE TO CONTRACT PRICE: $40, 375 (=5!k Markup, on both)
4. WILL THE CONTRACT NEED ADDITIONAL CONTRACT TIME TO COMPLETE
THE CHANGE IN WORK SCOPE? -YES X -NO -(CALENDAR
DAYS)
5. WILL THE CONTRACTOR NEED ADDITIONAL PERSONNEL TO COMPLETE THE
CHANGE IN WORK SCOPE? -YES X -NO
IF NO, TRADE(S):
NO. OF PERSONNEL:
DURATION:
6. IDENTIFICATION OF ATTACHMENTS:
Contract spec book Summary 01-1000 section and Allowances 01-2100 section with relevant
passages cited above highlighted and explained.
DATE: 9/21/2017 DATE:
PREPARED
REVIEWED BY: Joe Davee, SFC REVIEWED BY:
ENGINEER
Comments and Recommendation:
AR -5
Version 2016-08-31
HAZEL DELL + KEYSTONE RAB SITE IMPROVEMENTS Page 3 SUMMARY
Carmel, IN
Rundell Ernstberger Associates, Inc. 01 1000
SECTION 011000 - SUMMARY
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section Includes:
1.
Project information.
2.
Work covered by Contract Documents.
3.
Completion Dates.
4.
Liquidated Damages.
5.
Access to site.
6.
Coordination with Other Projects
7.
Coordination with Artist (Hazel Dell).
8.
Coordination with Owner and Artist (96' and Westfield)
9.
Coordination with Utilities.
10.
Keystone and Main Light Fixtures
11.
Work restrictions.
12.
Specification and drawing conventions.
13.
Miscellaneous provisions.
1.3 PROJECT INFORMATION
A. Project Identification: Hazel Dell + Keystone Round -a -bout Site Improvements at the following
locations:
1. Hazel Dell and 116'
2. Hazel Dell and 126th
3. Hazel Dell and Main St
4. Keystone and 106'
5. Keystone and 1161
6. Keystone and Carmel Dr
7. Keystone and 126'
8. Keystone and 136'
9. 961 and Westfield
B. Owner: City of Carmel Board of Public Works and Safety, One Civic Square, Carmel, IN 46032.
1. Owner's Representative: Jeremy Kashman, City Engineer
C. Architect: Rundell Ernstberger Associates, 618 East Market Street, Indianapolis, IN 46202, 317-
263-0127.
D. Architect's Consultants: The Architect has retained the following design professionals who have
prepared designated portions of the Contract Documents:
1. Electrical Engineer: Enverity Engineering, 9229 Delegates Row, STE 150, Indianapolis,
IN 46240, 317-706-2075.
SUMMARY 01 1000-1
HAZEL DELL + KEYSTONE RAB SITE IMPROVEMENTS Page 4 SUMMARY
Carmel, IN
Rundell Ernstberger Associates, Inc. 01 1000
Irrigation Design: Landtech, 8420 Zionsville Road, Indianapolis, IN 46268, PH [317]
870.2619
1.4 WORK COVERED BY CONTRACT DOCUMENTS
A. The Work of Project is defined by the Contract Documents.
B. Type of Contract:
1. Project will be constructed under a single prime contract.
1.5 SUBSTANTIAL COMPLETION
A. A phased Completion is required for this Project.
1. Intermediate Substantial Completion for all work of foundations/plinths at three Hazel
Dell Round -a -bouts (as noted on plans) and 96' and Westfield (as mentioned below) shall
be no later than July 31, 2017.
2. Substantial Completion for all work shown on drawings and described in specifications
shall be October 13th, 2017
3. Final Completion for all work shown on drawings and described in specifications shall be
October 31, 2017.
1.6 LIQUIDATED DAMAGES
1. As outlined in Technical Specifications
1.7 ACCESS TO SITE
A. General: Contractor shall have full use of Project site for construction operations during
construction period. Contractor's use of Project site is limited only by Owner's right to perform
work or to retain other contractors on portions of Project.
1. Vehicular and accessible pedestrian access to all properties must be maintained at all
times.
B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb
portions of Project site beyond areas in which the Work is indicated.
1. Limits: Confine construction operations to limits of work as designated on the plans.
2. No parking nor storage of equipment on private property is allowed without express
written permission from the Owner.
1.8 COORDINATION WITH OTHER PROJECTS
A. Contractor shall coordinate all work related to Hazel Dell and 116' as outlined in the drawings
and specifications.
1. Contractor is responsible to schedule work as to not interfere with construction of the
round -a -bout.
2. Contractor is responsible for meeting project dates as outlined in the specifications,
including intermediate substantial completion of the sculpture foundations.
3. Round -a -bout Contractor is 3D Company. If any questions or site discrepancies exist with
the round -a -bout Contractor and this project, contact the Landscape Architect.
SUMMARY O1 1000-2
HAZEL DELL + KEYSTONE RAB SITE IMPROVEMENTS Page 5 SUMMARY
Carmel, IN
Rundell Ernstberger Associates, Inc. 01 1000
1.9 COORDINATION WITH ARTIST (HAZEL DELL)
A. Contractor shall confirm quantities and coordinate anchor bolt installation with artist prior to
construction for Hazel Dell sculptures.
1. Artist shall provide templates to Contractor for anchor bolt placement.
2. Artist shall handle, ship, deliver, and install sculptures on site.
3. Contractor shall complete construction of foundation and plinths prior to installation of
sculptures by time specified under Substantial Completion above.
Item #26 Hardware 4 Contractor is responsible for cost of anchoring hardware and install.
Item #."15. Contractor is responsible to caulk at baseplate/ limestone interface as indicated on plans.
6. Contractor is responsible for billing against Allowance No. 1 and paying the artist
Artist is defacto accordingly to begin fabrication and complete work.
subcontractor - pay 7. Artist: Jorge Blanco, 941-927-1010, 1760 Irving Street, Sarasota, FL. 34236
per 01-2100 sec 3.2 COORDINATION WITH OWNER AND ARTIST (96TH AND WESTFIELD)
A. Contractor shall confirm quantities and coordinate anchor bolt installation with artist prior to
construction for 961 and Westfield sculptures.
B. The contractor shall coordinate with the OWNER and ARTIST for the design/ build of items
listed below at 961 and Westfield
1. Artist to ship, deliver, and install sculpture.
2. Artist shall supply hardware and templates to Contractor.
3. Artist to supply template to Contractor for setting anchor bolts into concrete during pour.
Items #28,29 4. Contractor shall include maintenance of traffic, mobilization and demobilization,
Foundation & demolition of existing concrete slab, removal of existing light fixtures (returned to owner),
Lighting install of new concrete foundation per artist's drawings, coordination and update of
conduit and electrical system to meet needs of artist.
5. Concrete foundation for sculpture is roughly 4.5 CYDS with a 6'-0" square X 2'-0" tall
Artist is defacto footing and 48" diameter foundation rising Y-0". #4 ties 12" O.C., each way. Exposed
subcontractor - pay concrete above grade shall be smooth with chamfered edges around top. Final size to be
confirmed with Artist.
per 0 sec 3.2 6. Contractor is responsible for billing against Allowance No. 2 and paying the artist
accordingly to begin fabrication and complete work.
Item #29 Lighting 7. Conduit shall be schedule 40, 1 inch dia for 12-3 OF W/G wire. Confirm with artist and
electrical engineer prior to install.
8. Artist: Arlon Bayliss, 765.425.0170, 3635 Nichol Ave, Anderson, IN 46011
1.11 COORDINATION WITH UTILITIES
A. The status of all utility companies and organizations potentially involved with the work to be
performed are described below as known at the time this contract was prepared. The active
engagement of the Utility Coordinator does not minimize nor negate the responsibility of the
Contractor to perform duties per the Standard Specifications.
1. The facilities of City of Carmel Water & Storm Sewer exist within the project limits. If
questions arise, Mike Kalogeros of the utility may be contacted at 317-443-0841.
1.12 KEYSTONE AND MAIN LIGHT FIXTURES
A. Contractor shall coordinate work with Owner on replacement of existing light fixtures at
Keystone and Main with those listed in plan and described below:
SUMMARY 01 1000-3
Page 6
HAZEL DELL + KEYSTONE RAB SITE IMPROVEMENTS SUMMARY
Carmel, IN
Rundell Ernstberger Associates, Inc. 01 1000
1. The contractor shall provide all labor and material to replace the existing six Urn lighting
fixtures at Keystone and Main Street with six type Sl lighting fixtures as detailed in the
drawings. The contractor shall also install in the west electrical cabinet per detail #4 an
Aria DMX transmitter/antenna, CueServer, Wireless Router/antenna and plug strip. The
contractor would provide all programming, commissioning, etc. for a complete operational
lighting system. The existing lighting fixtures that are removed shall be turned over to the
Owner for their use.
1.13 WORK RESTRICTIONS
A. Work Restrictions, General: Comply with restrictions on construction operations.
1. Comply with limitations on use of public streets and with other requirements of authorities
having jurisdiction.
2. As outlined in Technical Specifications
3. Early Morning Hours: With advance written permission of Owner only.
B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or
others unless permitted under the following conditions and then only after providing temporary
utility services according to requirements indicated:
1. Notify Architect and Owner not less than 3 days in advance of proposed utility
interruptions.
2. Obtain Architect's and Owner's written permission before proceeding with utility
interruptions.
C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and
vibration, odors, or other disruption to Owner occupancy with Owner.
1. Notify Architect and Owner not less than 3 days in advance of proposed disruptive
operations.
2. Obtain Owner's written permission before proceeding with disruptive operations.
D. Controlled Substances: Use of tobacco products and other controlled substances on Project site is
not permitted.
E. Employee Identification: Provide identification tags for Contractor personnel working on Project
site. Require personnel to use identification tags at all times.
F. Employee Screening: Comply with Owner's requirements for drug and background screening of
Contractor personnel working on Project site.
1. Maintain list of approved screened personnel with Owner's representative.
1.14 SPECIFICATION AND DRAWING CONVENTIONS
A. Specification Content: The Specifications use certain conventions for the style of language and
the intended meaning of certain terms, words, and phrases when used in particular situations.
These conventions are as follows:
1. Imperative mood and streamlined language are generally used in the Specifications. The
words "shall," "shall be," or "shall comply with," depending on the context, are implied
where a colon (:) is used within a sentence or phrase.
2. Specification requirements are to be performed by Contractor unless specifically stated
otherwise.
SUMMARY 01 1000-4
HAZEL DELL + KEYSTONE RAB SITE IMPROVEMENTS Page 7 SUMMARY
Carmel, IN
Rundell Ernstberger Associates, Inc. 01 1000
"Architect" and "Landscape Architect" are interchangeable in these construction
documents.
B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work
of all Sections in the Specifications.
C. Drawing Coordination: Requirements for materials and products identified on Drawings are
described in detail in the Specifications. One or more of the following are used on Drawings to
identify materials and products:
1. Terminology: Materials and products are identified by the typical generic terms used in the
individual Specifications Sections.
2. Abbreviations: Materials and products are identified by abbreviations scheduled on
Drawings.
3. Keynoting: Materials and products are identified by reference keynotes referencing
Specification Section numbers found in this Project Manual.
1.15 MISCELLANEOUS PROVISIONS
A. Access and Parking
1. An area for Contractor trailers and laydown space shall be coordinated with the Owner
during the pre -construction meeting.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION 011000
SUMMARY O1 1000-5
Page 8
HAZEL DELL + KEYSTONE RAB SITE IMPROVEMENTS ALLOWANCES
Carmel, IN
Rundell Ernstberger Associates, Inc. 012100
SECTION 012100 - ALLOWANCES
PART 1 -GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions
and other Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section includes administrative and procedural requirements governing allowances.
B. Types of allowances include the following:
1. Lump -sum allowances.
C. Related Requirements:
1. Section 00 0003 "Front End Specs" for procedures for using unit prices, including
adjustment of quantity allowances when applicable.
1.3 DEFINITIONS
A. Allowance is a quantity of work or dollar amount established in lieu of additional requirements,
used to defer selection of actual materials and equipment to a later date when direction will be
provided to Contractor. If necessary, additional requirements will be issued by Change Order.
1.4 SELECTION AND PURCHASE
A. At the earliest practical date after award of the Contract, advise Architect of the date when final
selection, or purchase and delivery, of each product or system described by an allowance must be
completed by the Owner to avoid delaying the Work.
B. At Architect's request, obtain proposals for each allowance for use in making final selections.
Include recommendations that are relevant to performing the Work.
C. Purchase products and systems selected by Architect from the designated supplier.
1.5 ACTION SUBMITTALS
A. Submit proposals for purchase of products or systems included in allowances in the form specified
for Change Orders.
1.6 INFORMATIONAL SUBMITTALS
A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use
in fulfillment of each allowance.
B. Submit time sheets and other documentation to show labor time and cost for installation of
allowance items that include installation as part of the allowance.
ALLOWANCES 012100-1
Page 9
HAZEL DELL + KEYSTONE RAB SITE IMPROVEMENTS ALLOWANCES
Carmel, IN
Rundell Ernstberger Associates, Inc. 012100
C. Coordinate and process submittals for allowance items in same manner as for other portions of the
Work.
1.7 LUMP -SUM ALLOWANCES
A. Allowance shall include cost to Contractor of specific products and materials ordered by Owner or
selected by Architect under allowance and shall include taxes, shipping, delivery to Project site,
and installation by artist.
B. Unless otherwise indicated, Contractor's costs for receiving and handling at Project site, labor,
installation, overhead and profit, and similar costs related to products and materials ordered by
Owner or selected by Architect under allowance shall be included as vart of the Contract Sum and
not part of the allowance. No pay item to allow addition of mark-up to coordinate and pay
artists as subcontractors- Contradicts sec 3.2;A;1 and 3.2;8;1
C. Unused Materials: Return which states the allowances are to include overhead and profit
supplier for credit to Ownt for contractor. sec 1.813 allows mark-up to be added by CO.
1. If requested by ArcOther items for specified work with artists per Summary
unused material to
101-1000 only relate to fixed unit prices of anchor bolts and
1.8 ADJUSTMENT OF ALL concrete foundations.
A. Allowance Adjustment: To adjust allowance amounts, prepare a Change Order proposal based on
the difference between purchase amount and the allowance, multiplied by final measurement of
work -in-place where applicable. If applicable, include reasonable allowances for cutting losses,
tolerances, mixing wastes, normal product imperfections, and similar margins.
1. Include installation costs in purchase amount only where indicated as part of the allowance.
2. If requested, prepare explanation and documentation to substantiate distribution of overhead
costs and other markups.
3. Submit substantiation of a change in scope of Work, if any, claimed in Change Orders related
to unit -cost allowances.
4. Owner reserves the right to establish the quantity of work -in-place by independent quantity
survey, measure, or count.
B. Submit claims for increased costs because of a change in scope or nature of the allowance described
in the Contract Documents, whether for the purchase order amount or Contractor's handling, labor,
installation, overhead, and profit.
1. Do not include Contractor's or subcontractor's indirect expense in the Change Order cost
amount unless it is clearly shown that the nature or extent of Work has changed from what
could have been foreseen from information in the Contract Documents.
2. No change to Contractor's indirect expense is permitted for selection of higher- or lower-
priced materials or systems of the same scope and nature as originally indicated.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION
3.1 PREPARATION
A. Coordinate materials and their installation for each allowance with related materials and
installations to ensure that each allowance item is completely integrated and interfaced with related
work.
ALLOWANCES 012100-2
Page 10
HAZEL DELL + KEYSTONE RAB SITE IMPROVEMENTS ALLOWANCES
Carmel, IN
Rundell Ernstberger Associates, Inc. 012100
3.2 SCHEDULE OF ALLOWANCES
A. Allowance No. 1: Lump -Sum Allowance: Include the sum of $497,500 for three sculptures as
identified on the plans.
1. This allowance includes material cost, receiving, handling, and installation, and Contractor
overhead and profit.
B. Allowance No. 2: Lump -Sum Allowa ce: Include the sum of $310,000 for one sculpture at 961
and Westfield.
1. This allowance includes material co (including hardware), receiving, handling, and install,
and Contractor overhead and profit.
2. Refer to Summary section fordo, con ruction, and coordination with Owner and Artist.
END OF SECTION 012100
Contradicts Sec 1.7;B, however
Sec 1.8;B allows mark-up to be
added by change order
ALLOWANCES 012100-3