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Home My WebLink AboutService First Cleaning/Fire/Adl Serv #3/1,818.60/Weekly Cleaning X3 Administrative SideService First Cleaning Fire Department - 2017 Apprupnauvn #-t3-5-00.00 Fund P.O. #I(H)X34 Contract Not To Exceed SI.818.00 �4 ADDITIONAL SERVICES ArvtENDMENT TO JAD AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and Service First Cleaning (the "Professional"). as City Contract dated May 7, 2014 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit `A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By. mes Brainard, Presiding Officer Christine Pauley, 1� � ..wwa: J�.� �... R t:.d. \.,.V'x. I M Y.1!�M ..�. 1,. � (1roK �t � d. ,*✓' V?I, 1' 1.. e. SNI Service First Cleaning By: Aut orized, ignature 1--e,j P Ma irk 4 y Printed Name Title FIDJIN: d 3 ._oyy 5 I Last Four of SSN if Sole Proprietor: Date: 10 .y 00% SERVICE FIRST ••• C L E A N I N G... FOR YOUR IMAGE. FOR YOUR HEALTH:' Clean" ProPosal For CITY OF CARMEL FIRE DEPARTMENT •tea-�iBrr • l o�� SERVICE FIRST CLEANING - I.. LEANING row rovw .—K row rovw «u�.«• City of Carmel City Hall Attention: Rick DeCratos Captain- Station #41 Two Civic Square Carmel, IN 46032 July 10, 2017 Dear Rick: Thank you for allowing Service First Cleaning the opportunity to provide a quote to maintain the cleaning services for your facility. We are proud to have been in business for over 15 years. Our success is directly related to the following attributes: &-Quent training,eek, alar on-site visits , and consistent communication with our clients. We stand behind our 5 Step P.R.E.P.A. Core Beliefs. PREPA stands for Proactivc, Resourceful. Environmentally Friendly, Professional and Accountable. Enclosed, you will find our cleaning proposal for the areas that we discussed. Please note, the total monthly investment represents your only cost and is inclusive of the following:. All labor All supervision All payroll, payroll taxes, insurance, etc. Additionally, we strive to provide you with a level of cleaning service above and beyond your current and future expectations. Please do not hesitate to call our office should you have any questions or concerns regarding the contents of this proposal. Respectfully yours, Leon P. Moffett II Account Executive Service First Cleaning Phone:317-572-8042 "IX! iIBIT L U? C� J SERVICE FIRST CLEANING -- FDA +0.* ...of OR vOv. "CALY.- SERVICE CLEANING AGREEMENT This Agreement, dated July 10, 2017 is made between Professionally Unique Services, Inc. d/b/a Service First Cleaning (SFC) and CITY OF CARMEL FIRE DEPARTMENT(CLIENT). Both SFC and CLIENT agree that SFC will begin service on _ day 2017 with the following terms and conditions. Service shall be performed at the following location. CLIENT: CITY OF CARMEL FIRE DEPARTMENT ADDRESS: 2 CMC SQUARE CARMEL, IN 46032 PHONE: (317)S71.2600 FAX: (317)S71.261S SERVICED AREAS: Entrance Area, Offices, Restroom, Conference Room. Hallway and Break Room, Lobby 1 2 .t7 4. G 6. CLIENT agrees to contract SFC to perform cleaning. CLIENT agrees to notify SFC of any non-performance in writing and allow 24A8 hours to resolve concerns. CLIENT agrees to pay SFC the total sum of the monthly billing amount for the contracted fixed frequency services within 30 days after the receipt of an invoice from SFC. If payment is not made in compliance with the Pricing Schedule on a monthly basis, CLIENT will be given a thirty (30) day grace period after which a late charge calculated at 1 1/2% per month shall be charged to client. Credits for recognized holidays were predetermined and given as part of the monthly charge herein, and no other adjustments will be made for those holidays which include Thanksgiving Day, Christmas Day, New Year's Day, Memorial Day, 4`" of July and Labor Day. CLIENT agrees that during the term of this agreement and within ninety (90) days after termination of this agreement, CLIENT will not employ directly or indirectly any employees, agents or representatives of SFC. From time to time, as the parties may agree, the amount to be paid by CLIENT and/or services rendered may be increased or decreased in the area of space service and the kind, amount or frequency of service to be rendered. Such modifications shall be put in writing and signed only if in writing, signed by both parties. "EXH UIT I/ I 30 f `6 • Service First Cleaning Phone:317-572-8042 ^ sow v0U ..•at •Ow v0.. wCAvw- 7. This is a monthly agreement scheduled to begin from the service date, and shall continue each month with the same terms and conditions, unless either party shall give written notice of termination, at least thirty (30) days prior to said anniversary date. 8. If timely notice is given for termination, this Agreement shall expire at midnight. Otherwise, this agreement may be terminated for non-performance only. 9. Non-performance is defined as a failure, neglect or refusal to perform any act stipulated under this Agreement. This includes failure to appear for performance of cleaning services, and incomplete cleaning services such as failure to abide by the Cleaning Schedule. Non-performance as defined by breach of security or theft may result in immediate termination without any written notice. 10. The terminating party must give the other party written notice specifying in detail the nature of any defect in performance. The non-temvnating parry shall have thirty (30) days to cure, to the reasonable satisfaction of the terminating party. if satisfaction is not achieved at the end of the thirtieth (30) day, the terminating patty shall notify the non -terminating party in writing of failure to cure, and the agreement shall terminate thirty (30) days from the date of said notice. All written notices must be timely and be delivered via first class mail, facsimile, or email. In the event CLIENT terminates this agreement for any reason other than non-performance, CLIENT agrees to pay SFC as liquidated damages an amount equal to the monthly charge stated in the Pricing Agreement. Service First Cleaning Phone:317-572-8042 'DCHIBIT SERVICE FIRST CLEA.NING... ^ sow v0U ..•at •Ow v0.. wCAvw- 7. This is a monthly agreement scheduled to begin from the service date, and shall continue each month with the same terms and conditions, unless either party shall give written notice of termination, at least thirty (30) days prior to said anniversary date. 8. If timely notice is given for termination, this Agreement shall expire at midnight. Otherwise, this agreement may be terminated for non-performance only. 9. Non-performance is defined as a failure, neglect or refusal to perform any act stipulated under this Agreement. This includes failure to appear for performance of cleaning services, and incomplete cleaning services such as failure to abide by the Cleaning Schedule. Non-performance as defined by breach of security or theft may result in immediate termination without any written notice. 10. The terminating party must give the other party written notice specifying in detail the nature of any defect in performance. The non-temvnating parry shall have thirty (30) days to cure, to the reasonable satisfaction of the terminating party. if satisfaction is not achieved at the end of the thirtieth (30) day, the terminating patty shall notify the non -terminating party in writing of failure to cure, and the agreement shall terminate thirty (30) days from the date of said notice. All written notices must be timely and be delivered via first class mail, facsimile, or email. In the event CLIENT terminates this agreement for any reason other than non-performance, CLIENT agrees to pay SFC as liquidated damages an amount equal to the monthly charge stated in the Pricing Agreement. Service First Cleaning Phone:317-572-8042 'DCHIBIT r-. w SERVICE FIRST •••CLEANING••• ,on rouw ur.04 ... rouw wa—.- SERVICE SPECIFICATIONS SERVICED AREAS: Entrance Area, Offices, Restroom, Conference Room, Hallway, Break Room and Lobby NIGHTLY CLEANING SCHEDULE • All trash receptacles are to be emptied and trash removed to collection point. (Liners to be furnished by CLIENT) All items not in wastebasket that are clearly marked "TRASH" will be disposed of. • Thoroughly sweep and mop hard surface floor • Clean entrance area and wipe glass doors. • Vacuum carpeted areas RESTROOMS • Stock towels, tissue and hand soap. (Paper towels and hand soap to be furnished by CLIENT) • Empty sanitary napkin receptacles and wipe with a disinfectant. • Empty trash receptacles and wipe if needed. • Clean and polish mirrors. • Wipe towel cabinet covers. • Dust partitions, tops of mirrors and frames. • Clean and sanitize sinks. Polish bright work • Dust and damp mop hard surface floors. • Toilet seats to be cleaned and disinfected on both sides. • Scour and sanitize all basins. Polish all bright work. • Remove splash marks from walls and around basins. Service First Cleaning Phone:317-572-8042 Y "EXHIBIT r•. SERVC-F FIRST ..• CLEANING — KITCHEN •ow vouw ,.+.os •ow roues »cam.♦» - KITCHEN & BREAK ROOMS • Empty trash receptacles, and remove trash to a collection point. (Liners to be furnished by CLIENT) All items not in wastebasket that are clearly marked "TRASH" will be disposed of • Dust all exposed horizontal surfaces, tables, counter tops, chairs & window ledges • Counters and tables will be wiped with a disinfectant. • Clean and sanitize sinks. Polish bright work. • Remove splash marks from sink and trash receptacles. • Spot clean exterior of refrigerator and vending machines • Clean interior and exterior of microwave oven(s). • Dust mop hard surface floors. • Damp mop hard surface floors with a disinfectant • Vacuum all carpet runners —if applicable • Re -stock all paper supplies (Paper products to be furnished by CLIENT) WEEKLY CLEANING SCHEDULE SERVICED AREAS: • Entrance Area, Offices, Restroom, Conference Room, Hallway, Break Room and Lobby • Dust all vertical surfaces of desks, role cabinets, chairs, tables and other office furniture. • Thoroughly vacuum all carpeting taking care to get into corners, along edges and beneath furniture • Thoroughly damp mop all hard surface floors, taking care to get into corners, along edges and beneath furniture. Service First Cleaning' EXHIBIT Phone:317-572-8442 6 f -K SERVICE FIRST ••• CLEANING... 'ON rOUN -69 IDN vOUN MONTHLY CLEANING RESPONSIBILITIES SERVICED AREAS: Entrance Area, Offices, Restroom, Conference Room, Hallway, Break Room and Lobby • Accomplish all high dusting (below 8 feet) • Blinds • Return Vents • Remove fingerprints and marks from around light switches and doorframes • Thoroughly dust accessible horizontal & vertical surfaces, including desktops, file cabinets, window ledges, chairs, tables, pictures and all manner of furnishings. Service First Cleaning Phone:317-572-8042 'IXHIB{T A 7=�-5 ■ SERVICE FIRST •••CLEANING rew vouw �...oe row vouw �.ta•»• Accepted By Print Name PRICING SCHEDULE CITY OF CARMEL 2 CIVIC SQUARE CARMEL, IN 46032 PHONE: (317) 571-2600 This premise will be serviced 3 x per week for a monthly investment of Nine Hundred Nine Dollars and 30/100 cents 5909.30 Date Additional Cleaning Services Title (CITY OF CARMEL FIRE DEPARTMENT) Carpet Cleaning Upholstery Cleaning Window Cleaning I*- q.__11111 Iy //I - Ac cd By - ate I� o'v 0 ✓ �1� 1?� t' 3� Print Name 6"92__ Title (SERVICE FIRST CLEANING) Service First Cleaning Phone:317-572-8042 City®f Carmel CEI0NDIANA RETAIL TAX EXEMPT RTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE I DATE REQUIRED REQUISITION NO VENDOR NO. 10/23/2017 357097 SERVICE FIRST CLEANING, INC VENDOR PAYMENT PROCESSING CENTER PO BOX 7439 WESLEY CHAPEL, FL 33545 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS 20037 QUANTITY UNITOFMEASURE DESCRIPTION Department: 1120 Fund: 101 General Fund Account: 43-506.00 2 Each Weekly Cleaning x 3 Administative Side Send Invoice To: Fire Department Page 1 of 1 PURCHASE ORDER NUMBER 100834 THIS NUMBER MUST APPEAR ON INVOICES, AIP VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE DESCRIPTION Admin Side Cleaning Fire Department SHIP 2 Civic Square TO Carmel, IN 46032 - FREIGHT UNIT PRICL EXTENSION $909.30 $1,818.60 Sub Total $1,818.60 2 Civic Squaref /� Carmel, IN 46032- l6I 1K�t k, PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $1,818.60 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED, THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL �\ 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY — -- — -- -- ----- Denise Snyder TITLE Budget & Accreditation Manager CONTROL N0. 100834 CLERK -TREASURER