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HomeMy WebLinkAbout318208 11/07/2017 CITY OF CARMEL, INDIANA VENDOR: 115100 <. ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAW CHECK AMOUNT: $"***11,355.0 * :? r CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 318208 v CARMEL IN 46032 CHECK DATE: 11/07/17 MON� DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 103 5023990 10. 17 150.00 OTHER EXPENSES 106 5023990 10. 17 5,100.00 OTHER EXPENSES 1081 4340000 10.17 921.00 LEGAL FEES 1082 4340000 10. 17 585.00 LEGAL FEES 1091 4340000 10. 17 1,158.00 LEGAL FEES 1125 4340000 10 .17 3,441.00 LEGAL FEES \ kk m0 / § � % Qi O o / GI 2 0 n 2 0 J 0 W ("0o k 2 Z ' k n � q , 3 M =r / k o 0 0 E 0 0 o R 2 � gJ $ \ zv \ v v 2 Ro Q Q A7 0 C4 q o # a L or CD E ■ S i or\ CL # # A # o ■ > W o E m o w w w a ■ � � � 0 m / to / \ / co � 2 2 RL 0 0 0 0 0 0 r- 0 2 a « z ( e lw + -CA <0 + <0 k \ / E > c go 0 w § m 2 c" Ln $ / o k cn § 7 m @ 9@ 9 a O k S R S k R k 2 « ] LT - D n a m - _ f ¢ « ) Cl) ¢ E $ iui. 0, 3 E ( CA ox M k . > 2 / m - » G CD$ ] ƒ E% E § @ 2 E @ \ 3 / \ 2 CD0 I \ 0 7 E. 7 q E t 0 \ < j o q �_ ■ & 2 aM C CD | o a NOV 0 ? 2017 Professional Services Invoice BY: FOR SERVICES RENDERED Date: 11/1/2017 FROM 10/1/17 THROUGH 10/31/17 Provider: Debra M. Grisham, Attorney at Law LLC Address: 922 E Greyhound Pass Carmel, IN 46032 Telephone: 317-690-1597 Email: dgrishamlaw@gmail.com Project Name: General Park Legal and Business Services Invoice No: 10.17 Hourly Rate: $150.00 Service Date Description of Service Hours Worked TAmount Due 10/2/2017 Prepared for and attended Agenda setting 1.3 $195.00 meeting for 9-12-17 and project status review. Placed a call into A Steeno with Crowe Horvath regarding internal controls questions. Communications with M Klitzing regarding Tort 2 $300.00 Claim ESEFBC4846. Met with M Westermeier, M Klitzing and multiple communications with CCPR staff and outside counsel regarding the same. Received, reviewed and filed Tort Claim 0.2 $30.00 MGFBU0094 with the Park Board's insurance agent and communications to appropriate personnel regarding the same. Communications with M Snyder regarding 0.2 $30.00 status of Central Park Drive West Enhancement Project ("CPDWEP"). Met with M Westermeier regarding MCC 0.2 $30.00 operational issues. Multiple communications with multiple parties 0.5 $75.00 regarding Leyndyke lawsuit. 10/3/2017 Communications with CCPR staff and the Park 0.4 $60.00 Board's insurance agent regarding Tort Claim MGFBU0094. 1 Service Date Description of Service Hours Worked Amount Due Communications with outside counsel, M 1.4 $210.00 Westermeier from B Johnson and to public officials regarding Tort Claim ESEFBC4846. Communications with Insurance Adjuster and met with M Westermeier regarding the same. Organized the file. Communications with M Klitzing, J Ruble of 2.5 $375.00 SmithGroupJJR ("SGJJR") and M Westermeier regarding the West Park Groves Project ("WPGP") and the early bid package for the West Park Tree Clearing for this Fall ('WPTCP"). Communications to newspapers to confirm deadlines for legal notice publications. Updated the file. (.5 Hour NC.) Conducted ADA research in preparation for 1 $150.00 meeting scheduled with L Russell regarding ADA processes. Created a file. Met with M Westermeier regarding the 0.4 $60.00 Leyndyke lawsuit. Communications with L Russell regarding FMLA 0.2 $30.00 Leave matter and ADA leave process. Met with M Westermeier regarding internal 0.4 $60.00 controls matters. Communications with M Snyder of DBE 0.4 $60.00 regarding the CPDWEP and Change Order status. 10/4/2017 Communications with J Ruble regarding the 1.5 $225.00 timeline for the WPTCP and multiple communications with M Westermeier regarding the same. Communications with M Westermeier and S Young regarding coversheet for 10-10-17 Regular Park Board Meeting packet for authorization of two bid packages. Communications with newspapers to confirm bid publication process. Communications with M Westermeier and A Lee regarding the archaeological field work at West Park. Started work on Front End documents for the WPTCP bid package. Completed research in preparation for, and met 0.7 $105.00 with L Russell regarding, ADA and FMLA leave processes. (.5 Hour NC.) 2 Service Date Description of Service Hours Worked Amount Due Communications with M Westermeier and A 0.6 $90.00 Kostrzewa regarding the tax benefit requirements for employees, reviewed research file regarding the same. Updated the file. Communications from CCPR staff regarding 0.3 $45.00 Tort Claim MGFB00094. Worked on compilation of documents for 1.4 $210.00 delivery to litigation counsel regarding the Leyndyke lawsuit. Met with M Westermeier and M Snyder 0.2 $30.00 regarding the CPDWEP Change Order status and contractor progress. 10/5/2017 Worked on coversheet for the WPTCP for the 2 $300.00 10-10-17 Regular park Board meeting and communications with M Westermeier and S Young regarding the same. Communications with A Lee, M Westermeier, M Klitzing and J Ruble regarding the archaeological field work status. Updated the file. Multiple communications with J Ruble and M Westermeier regarding the WPTCP and provided bid requirements and timeline. (.5 Hour NC.) Met with M Westermeier regarding tax issues. 0.2 $30.00 Updated the file. Worked on Leyndyke lawsuit and multiple 1 $150.00 communications with M Westermeier and litigation counsel regarding the same. Communications with M Westermeier, K 0.5 $75.00 Baumgartner and insurance adjuster regarding Tort Claim MGFB00094. 10/6/2017 Communications with B Bosma regarding asset 0.2 $30.00 management and communications to M Westermeier and M Klitzing regarding the same. Communications with CCPR Staff and litigation 0.3 $45.00 counsel regarding Leyndyke lawsuit. 10/9/2017 Reviewed Central Park refinance documents to 0.7 $105.00 confirm bond retirement for M Klitzing and communications with M Klitzing regarding the same. 3 Service Date Description of Service Hours Worked Amount Due Communications with litigation counsel, M 0.3 $45.00 Westermeier and M Klitzing regarding Leyndyke lawsuit. Updated the file. Worked on front end bid document drafts for the 1.2 $180.00 WPTCP and communications with J Ruble regarding the same. Communications with Insurance Adjuster and 1 $150.00 CCPR staff regarding Tort Claim MGFBO0094. Updated the file. 10/10/2017 Met with M Westermeier and M Klitzing 1.4 $210.00 regarding the WPTCP bid process timeline and otherwise worked on bid documents. Participated in a conference call with J Ruble, M Westermeier and M Klitzing regarding the same. Updated and distributed the timeline to J Ruble, M Westermeier and M Klitzing. Met with M Westermeier regarding Tort Claim 0.6 $90.00 MGFBO0094 and multiple communications to Insurance Adjuster regarding the same. Received and forwarded to appropriate 0.3 $45.00 personnel, the answer draft to the Leyndyke complaint and communications with M Klitzing regarding matters related to the same. Prepared for and attended regular Park Board 2.4 $360.00 meeting. 10/12/2017 Reviewed and responded to Leyndyke draft 0.6 $90.00 Answer and communications to litigation counsel and M Westermeier regarding the same. Met with M Westermeier and M Klitzing 0.9 $135.00 regarding various park matters including personnel matters, internal control matters, Impact Fee review status, Active contract and waterpark attraction feature. (.5 Hour NC.) Communications with M Westermeier and M 0.5 $75.00 Klitzing regarding Tort Claim ESEFAP4846. 10/13/2017 Worked on general file organization. (.5 Hour 0 $0.00 NC.) 4 Service Date Description of Service Hours Worked Amount Due Reviewed Indiana law relevant to Tort Claim 1 $150.00 MGFB00094 and communications with Insurance Adjuster and CCPR staff regarding the same. Updated the file. Met with M Westermeier and M Klitzing 0.6 $90.00 regarding personnel matters. Updated the file. Met with M Westermeier regarding Monon 1 $150.00 Repave Project ("MRP") and reviewed park files and responded to M Westermeier regarding Park Board authorization to rebid the project. Updated the file. Communications to M Westermeier and 0.5 $75.00 litigation counsel regarding Leyndyke lawsuit. Updated the file. Worked on and communications with J Ruble 1.4 $210.00 regarding WPTCP and distributed revised timeline regrading the same and otherwise worked on draft bid documents. Communications with J Ruble regarding WPGP. 0.2 $30.00 Updated the file. 10/16/2017 Met with M Klitzing regarding personnel matters. 0.6 $90.00 Updated the file. Multiple communications with M Westermeier, 1.8 $270.00 M Klitzing and J Ruble regarding WPTCP timeline and distributed the final timeline draft for review and reference. Updated the file and continued work on the draft bid documents. Created and distributed the WPGP bid process 1.3 $195.00 timeline to M Westermeier. M Klitzing and J Ruble. Communications to S Young regarding bid notice meeting location reservations. Started draft of front end bid documents. Pulled Active Networks contract and briefly 0.6 $90.00 reviewed key contract terms for discussion with M Westermeier and M Klitzing. 10/17/2017 Continued review of Active contract and file and 1.2 $180.00 discussed the same with M Westermeier and A Kostrzewa and later with M Klitzing and M Westermeier. 5 Service Date Description of Service Hours Worked Amount Due Reviewed WPTCP bid documents to confirm 2 $300.00 consistent terms and communications with S Young regarding meeting details. Communications regarding Change Order for 0.2 $30.00 the MCCEFEP. Communications regarding Change Order for 0.2 $30.00 the CPDWEP. 10/18/2017 Worked on drafts of the WPTCP bid 1.7 $255.00 documents. Communications regarding the Lawrence W. 1.3 $195.00 Inlow Park Playground Redevelopment Project ("IPPRP") timeline and discussed the same with M Klitzing and later met with M Westermeier and M Klitzing regarding the same. Updated the file. Met and discussed with M Westermeier and A 0.8 $120.00 Kostrzewa and later with M Klitzing and M Westermeier, my review of the Active contract and file. Met with M Westermeier and M Klitzing 0.4 $60.00 regarding WPTCP and WPGP. 10/19/2017 Completed initial WPTCP front end bid 2 $300.00 document drafts, delivered the same to J Ruble at SGJJR for review and multiple communications regarding the same. Communications to M Westermeier and M 0.3 $45.00 Klitzing regarding status of CPDWEP change orders. Communications to F Parisi regarding the status 0.3 $45.00 of the MCCEFEP change orders. Worked on WPGP front end bid document 0.5 $75.00 drafts. Communications with M Klitzing regarding the 0.4 $60.00 IPPRP timeline, requested relevant bid document information and discussed the possibility of a later bid process. Met with M Westermeier regarding the same. 10/20/2017 Worked on WPTGP bid documents and multiple 2.5 $375.00 communications with J Ruble regarding the same. 6 Service Date Description of Service Hours Worked Amount Due Communications with outside counsel regarding 0.3 $45.00 Leyndyke lawsuit and discussed the same with M Westermeier. Met with M Westermeier regarding Carey Grove 1.5 $225.00 Park encroachments, reviewed survey and selected appropriate notification measures. Created templates and provided the same for M Allen to complete for final review. 10/23/2017 Reviewed WPTC bid documents and 1.6 $240.00 communications to J Ruble regarding the same. Drafted communications to newspapers to send later this week after receipt of J Ruble's review comments. Reviewed and worked on bid documents for the 1.2 $180.00 WPGP and requested necessary information. Worked on (PPRP bid documents and 1 $150.00 requested necessary information. Communications to A Kostrzewa regarding 0.2 $30.00 Waterpark Admissions Project warranty status. Updated the file. Met with A Kostrzewa regarding Active contract 1.2 $180.00 files and otherwise worked on template worksheet. Communications with A Steeno of Crowe 0.2 $30.00 Horwath regarding internal control matters. 10/24/2017 Communications with J Ruble regarding 0.4 $60.00 WPTCP archaeological report status and project manual draft including technical specifications. Researched Indiana and federal law regarding 3.6 $540.00 Active contract warranty language. Started draft summary of contract terms and Active services to provide template for division experience information gathering. 7 Service Date Description of Service Hours Worked Amount Due 10/25/2017 Met with A Kostrzewa regarding Active contract 4 $600.00 information gathering methods, tracking and requirements and later discussed the same with M Westermeier. Completed draft of summary contract terms and services description and met with M Westermeier regarding the same. Updated the file. (.5 Hour NC.) Communications regarding WPTCP 0.2 $30.00 archaeological report status. Started review of WPTCP specifications and 0.4 $60.00 discussed them briefly with M Westermeier. 10/26/2017 Completed WPTCP review of SGJJR bid 2.5 $375.00 specifications for discussion on 10-27-17 with M Westermeier and J Ruble. Communications regarding Webb lawsuit 0.2 $30.00 appeal and discussed the same with M Westermeier. Met with M Westermeier regarding various park 0.6 $90.00 matters including personnel, MCC issues and the status of the MCCEFE Project and change orders. Met with M Westermeier and M Allen regarding 0.6 $90.00 Guardian Ad Litem ("GAL") inquiry about minor CCPR volunteer. Created file and communications with CCPR staff regarding the same. 10/27/2017 Communications with A Kostrzewa and later 0.3 $45.00 with M Westermeier regarding MCCEFEP change order process for the Boyle contract. Communications with A Kostrzewa and follow- up with Boyle personnel regarding, Boyle contract insurance matters. Completed review of WPTCP Project Manual, 4 $600.00 arranged and participated in conference call with M Westermeier and J Ruble regarding the same. Confirmed revisions and after receipt, reviewed the same and suggested edits to which J Ruble agreed. Submitted Notice to Bidders to two newspapers. Updated and organized the file. 8 Service Date Description of Service Hours Worked Amount Due Communications with CCPR Staff regarding 0.3 $45.00 GAL inquiry and placed call to GAL. Updated the file. Met with M Westermeier regarding various park 0.3 $45.00 matters including personnel, Active Contract status and CCPR management issues. 10/30/2017 Communications with Travelers Adjuster, M 0.4 $60.00 Westermeier and M Klitzing regarding Tort Claim MGFBO0094. Updated the file. Communications with Litigation Counsel 0.8 $120.00 regarding the Webb Summary Judgment appeal and met with M Westermeier and M Klitzing regarding the same. Updated the file. (.5 Hour NC.) Communications with GAL regarding her earlier 0 $0.00 inquiry of a minor CCPR volunteer and confirmed that she obtained the information she sought. Updated the file. (.2 NC) Reviewed and met with M Westermeier and M 0.5 $75.00 Klitzing regarding, the asset management communication from B Bosma. Continued drafting bid documents for the IPPRP 0.8 $120.00 and met with M Klitzing and communications with M Krosschell regarding necessary information for the same. Met with M Westermeier and M Klitzing 0.4 $60.00 regarding the Active contract and next steps. Reviewed Notice to Bidders proof received from 0.4 $60.00 Indy Star and communications to Indy Star, The Times, J Ruble and CCPR park officials regarding a minor revision. (.6 Hour NC.) 10/31/2017 Communications with The Times newspaper 0.9 $135.00 regarding the WPTCP and communications with M Westermeier and J Ruble regarding substantial and final completion dates. Met with M Westermeier and M Klitzing 0.8 $120.00 regarding the (PPRP timeline, discussed the outstanding issues and multiple communications with M Krosschell regarding the same. 9 Service Date Description of Service Hours Worked Amount Due Discussed various park matters with M 0.3 $45.00 Westermeier and M Klitzing including the status of the GAL inquiry, communications with DCS regarding Tort Claim ESEFBC4846 and status of legal matters with regard to the 11-6-17 agenda and project status meeting. FEE Totals 82.6 $100 Signature: J)eUrwM. Gri6ha4w ,/, e i T y OF CAIZIML DO emy rwr /,D35.Dv 10 4os G�q*E >^' CITY OF CARMEL, INDIANA VENDOR: 117785 O ONE CIVIC SQUARE HP PRODUCTS CHECK AMOUNT: $"""` 1,103.91" ° CARMEL, INDIANA 46032 PO BOX 68310 CHECK NUMBER: 318209 +.y. INDIANAPOLIS IN 46268 CHECK DATE: 11/07/17 <rpx Cp' DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1096 4238900 I3220415 1,103.91 OTHER MAINT SUPPLIES $ � k© /� \ O R Z / CA 2 E 00 . 0 e 0 Ej7 -0I 3 w < O r O ] CD z N)p c � . 3 ¢ % q J o / x a � 0 0 k 7 $\ E _ (,)/ / ° T o o . F # / k \_ / 0 q / C) � 0 2 z { \ P E � \ z w S \ � a � 2 ] Z / D 0M = CD eCD o CD0 u,- 3 k ur CD 0 - Q -h o q - -;- R 4A ƒ 2 ' m - k C 2 / § @ ) ƒ f & 7 � = m ) ƒ K m CD §k @ 2to 0 m 0 0 C \ C \ q k 0 w i ) CL / C o_ o 7 0 ] / k ¢ / 0 o 0 A FERGUSON ENTERPRISE 'S 7 4220 Saguaro Trail Indianapolis, IN,46268 Phone: (317)298-9957 �'r -°. ..."...`"..... INVOICE Fax: (317)216-3421 http://www.hpproducts.com Date:10/25/2017 Il1il1�i�lin�ini1iJill IIIi1iJll11ll1 Ship To#: 3 MONON CENTER/ 1195 61 AS 0.403 1195 CENTRAL PARK WEST SOLD TO#:CO04202 THE MONON CENTER CARMEL, IN 46032 1411 E 116TH ST us CARMEL IN 46032-3455 Invoice No. Invoice Date Terms er Purchase Order No.,' Sales Representative 13220415 10/25/2017 Net 30 �, 50485 Matthew Krouse () Order No. Order Date Ship Via Customer Reference Customer Service Contact S03410092 10/25/2017 INMO (317)298-9957 x 1300 Ordered B/O Shipped UOM Item No. Description MFG Item# Unit Price Amount 5.00 5.00 PL 350118 Ecolab 6101396 6101396 129.78000 648.90 Facilipro Alkaline Laundry Detergent 5gl 3.00 3.00 PL 159654 Ecolab FACILIPRO 6100016 51.50000 154.50 Destainer 5GL 3.00 3.00 PL 350119 Ecolab 6101395 6101395 100.17000 300.51 Facilipro So Fresh Fabric Softener 5gl Remit to and make checks payable to: Subtotal: 1,103.91 HP Products Sales tax: 0.00 PO Box 68310 Invoice total: 1,103.91 Indianapolis, IN 46268 Amount paid: 0.00 Total due: 1,103.91 Page 1 THANK YOU FOR YOUR BUSINESS! 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